Payments / Reimbursements Account Codes Directory 

Some of the most frequently used account codes are available in this directory. For detailed information regarding accounting information, locate the financial process from the left navigation in which you need further information on.

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DescriptionFilter
112160Advance Payments
Pre-Payment is made in Advance for Goods or Services via a ProForma Invoice prior to receiving goods or services.
001230Advertising
Employment recruitment
001220Advertising
Non-promotional - federally chargeable according to terms of award
001240Advertising
Promotional - not federally chargeable
001420Analysis, Testing, Scientific
000840Animals
Feed for or Laboratory
001030Artistic Services
Services provided
000440Athletic Equipment
001345Audit Fees
Restricted use
001120Awards
Tangible goods: For non-employees and non-employee students only. (Cash awards are only allowable for employees - processed thru payroll)
000510Books, Related Materials
Books, manuals, training materials
000550Books, Related Materials
Binding
000500Books, Related Materials
Library materials - non inventorial
001270Catering Services
Business meeting – employees – administrative
001250Catering Services
Entertainment event – employee morale - recognition, retirement, holiday
001252Catering Services
Entertainment event – visitors – alumni activities
001251Catering Services
Entertainment event – visitors – lectures, colloquia, and seminars
001271Catering Services
Entertainment event – visitors – fundraising, community, prospective donors, prospective employees, prospective students, volunteers
001253Catering Services
Student activity – team meals, study hall, orientation and commencement
001273Catering Services
Student outreach event – pre-college student visitors
000510Class Supplies
Books, manuals, training materials
000060Class Supplies
Computer supplies, excluding software
000010Class Supplies
Miscellaneous
000030Class Supplies
Office
000400Class Supplies
Paper
000080Class Supplies
Printer
000150Class Supplies
Production and event
000100Class Supplies
Theatrical
001410Computers
Contract programmer
006090Computers
Equipment - costing less than $5,000
007020Computers
Equipment - costing $5,000 or more (inventorial)
000071Computers
Software license costing less than $5,000 - one-time or annual payment
000071Computers
Software license costing $5,000 or more – periodic payment - annual or more frequent basis
007170Computers
Software license costing $5,000 or more – one-time payment – life-time license
000072Computers
Software license - rental or lease
000073 Computers
Software - maintenance fees
000070Computers
Software - vendor-programmed, UC-owned, less than $5,000
007170Computers
Software - vendor-programmed, UC-owned, $5,000 or more (inventorial)
000060Computers
Supplies - excluding software
000073Computers
Warranties, if charged separately from computer equipment
004100Conference
Registration fee - non-federally-funded
CG4480Conference
Registration fee - non-federally-funded
CG4480Conference
Registration fee - federally-funded, foreign visitor
CG4100Conference
Registration fee - federally-funded, non-foreign visitor
001015Consultant
Information technology
001010Consultant
Non-Information technology
000080Copier Supplies
001440Copyrights
Including usage rights
000870Cost of Goods Sold
000450Costumes
001180Custodial Services
009435Damage Payments
Restricted use - Damage payments are charged to the same fund source  used for the appointee's salary.
001070Data Entry Services
001330Debt Collection Fees
Restricted use
001030Design Services
001285Donations / Contributions
Restricted use
000850Dry Ice
001430Editorial Services
001250Entertainment events – meal and refreshments
Employee morale, including holiday, recognition, and retirement (exceptional)
001251Entertainment events – meal and refreshments
Meals/refreshments for visitors, including lectures, colloquia, and seminars
001252Entertainment events – meal and refreshments
Alumni activities
001253Entertainment events – meal and refreshments
Student activities - team meals, study hall, orientation, and commencement activities
001271Entertainment events – meal and refreshments
Prospective donors, employees, students, volunteers, research subjects. Recruitment of student athletes.
001271Entertainment events – meal and refreshments
Fundraising or community event
001272Entertainment events – meal and refreshments
On-the-job meals provided to employees (restricted usage)
001273Entertainment events – meal and refreshments
Student outreach - pre-college students
001270Entertainment events – meal and refreshments
Business meeting hospitality for UC employees
007000Equipment purchased cost exceeds $5,000
Accessories to equipment - cost exceeds $5,000
007020Equipment purchased cost exceeds $5,000
Computers - cost exceeds $5,000
007090Equipment purchased cost exceeds $5,000
Lease Purchase (installment purchase) - cost exceeds $5,000
009530Equipment purchased cost exceeds $5,000
Plant equipment - cost exceeds $5,000 (Use with org codes 97XXXX only)
009535Equipment purchased cost exceeds $5,000
Plant equipment accessories - cost exceeds $5,000 (Use with org codes 97XXXX only)
007110Equipment purchased cost exceeds $5,000
Supplies or components initially supplied with equipment - cost exceeds $5,000
007130Equipment purchased cost exceeds $5,000
Trade-in of used equipment - cost exceeds $5,000
006090Equipment purchased cost of $5,000 or less
Cost of $1,500 - 4,999.99
009600Equipment purchased cost of $5,000 or less
Plant equipment - cost of $5,000 or less (Use with org codes 97XXXX only)
006080Equipment purchased cost of 5,000 or less
Cost of $200 or less
006085Equipment purchased cost of 5,000 or less
Cost of $200.01 – 1,499.99
Equipment, assembly
Assembly - Use the same account code as that used to record the purchase of the equipment
Equipment, installation
Installation - Use the same account code as that used to record the purchase of the equipment
006120Equipment, rental
Short-term rental, excludes leases
008295Equipment, repairs
Non-vehicle repairs
000530Equipment, repairs
Vehicle repairs
006110Fabrication, External Sale
Labor and services
007050Fabrication, Internal
Components and parts
008300Facility Rental
Campus recharge
008350Facility Rental
For events, short–term
001380Fellowship
Fellowship/Scholarship for a Non-resident alien graduate student, faculty, or post-doctorate candidate
001081Fellowship
Qualified Fellowship for a US citizen or resident alien who is a degree candidate and no portion of the Fellowship is non-qualified
001080Fellowship
Non Qualified Fellowship for a US citizen or resident alien when some portion of the fellowship is non-qualified
000700Fertilizer
000815Field Supplies
000250Food Supplies
Bulk food purchases
001380Foreign National Compensation Payment
Tax reportable payments made to foreign visitors (non-resident aliens) for 1042S Income
000300Freight
Shipping, postage, and freight
001140Funded Activities
For payment to a conference facility, hotel, individual or individual’s employer in support of a conference, symposia, workshop or similar event hosted by UCSC
006100Furniture
Single Item - Purchase price is less than $5,000
007040Furniture
Single Item - Purchase price is $5,000 or more (inventorial)
004600Garage Charges
004600Gas, Compressed
001285Gifts
Limited use: for sympathy or retirement only
000820Glassware, Ceramics
002540Graphical Services
000710Hazardous Materials, Purchase
Radioactive
000730Hazardous Materials, Purchase
Other
000720Hazardous Materials, Purchase
Chemicals
001310Hazardous Materials, Removal
Chemical
001300Hazardous Materials, Removal
Radioactive
001320Hazardous Materials, Removal
Other
001020Honoraria
Non-UC employees
Honoraria
UC employees – refer to the Honorarium Guide segment
001130Housing Allowance
001410Independent Contractor Services
Computer programming services
001000Independent Contractor Services
Miscellaneous services
001035Instructor Fees
000830Instruments, Scientific
Cost under $5,000
001450Insurance
001180Janitorial Services
000840Laboratory Supplies
Animals
000850Laboratory Supplies
Dry Ice
000840Laboratory Supplies
Animal Feed
000860Laboratory Supplies
Gases
000820Laboratory Supplies
Glassware
000830Laboratory Supplies
Instruments
000810Laboratory Supplies
Supplies
001190Laundry services
006170Leases
Equipment with a term lease – less than $100,000, without purchase option
006155Leases
Computer equipment – less than $100,000, with purchase option
006150Leases
Computer equipment – $100,000 or more, with purchase option
006135Leases
Non-computer equipment - less than $100,000, with purchase option
006130Leases
Non-computer equipment - $100,000 or more, with purchase option
007090Leases
Lease purchase (installment purchase) - cost exceeds $5,000
008360Leases
Real property
001340Legal Fees
Restricted use
000071Licenses
Computer software - annual fee
001440Licenses
Copyrighted material usage
007170Licenses
Computer software - one-time license of 5,000 or more
Lodging
Use the account code in the “Travel” section appropriate to the type of travel
001205Magazines
Newspapers, magazines, and periodicals
002300Mailing, Shipping Services
Postage
002340Mailing, Shipping Services
Express mail
002370Mailing, Shipping Services
First class mail
002390Mailing, Shipping Services
Courier Services
002395Mailing, Shipping Services
Outside mailing service
006070Maintenance
Computer maintenance
006040Maintenance
Contract, equipment maintenance
000073Maintenance
Contract, software maintenance
006050Maintenance
Copiers maintenance
006060Maintenance
Lab equipment maintenance
002560Media equipment
Rental or service
005010Medical
Services
005000Medical
Supplies
001200Memberships
Business, technical, and professional organizations
001210Memberships
Civic organization, community organization, or country, social, or dining clubs
004520Moving
Employee relocation - non-taxable payment (Qualified)
004540Moving
Employee relocation - taxable payment (Non-Qualified)
001290Moving / Office
Campus office relocation
000420Musical instruments
 
001205Newspapers
Newspapers, magazines, and periodicals
000030Office supplies
000400Paper stock
002440Parking Permits, UCSC Recharge
"A" permits
002420Parking Permits, UCSC Recharge
"O" permits
002400Parking Permits, UCSC Recharge
Reserved space
002430Parking Permits, UCSC Recharge
Temporary / Guest
CG1180Participant Support (Contract and Grant Only)
Travel and Registration Fees reimbursement - substantiated expenses
CG1185Participant Support (Contract and Grant Only) 
Travel and Registration Fees reimbursement - Unsubstantiated expenses
CG1190Participant Support (Contract and Grant Only)
Non-travel-related expenses
CG1195Participant Support (Contract and Grant Only)
NSF-REU support-related - non-reimbursement
CG1196Participant Support (Contract and Grant Only)
NSF-REU support-related - reimbursement paid to a third-party
001030Performers
Services provided
001205Periodicals
Newspapers, magazines, and periodicals
000700Pesticide
002580Photocopying
002550Photographic Services
Including photographer, photograph developing and processing
000010Plants
For campus use
000870Plants
For resale
001400Police / Security Services
Restricted use
002300Postage
Shipping, postage, and freight
000080Printer Supplies
000040Printing Services
Forms, stationery, etc. – pre-printed
000050Printing Services
Forms, stationery, brochures, etc. – custom-printed
002570Printing, Publications
001120Prizes
Non-employees or non-employee students only
001460Public Relations
000520Publications
008360Real Estate
Lease
008370Real Estate
Management services
008350Real Estate
Rental - non-recharge
008300Real Estate
Rental - recharge only
001265Recharges
Administrative services
009000Recharges
Credits from departments
001070Recharges
Data processing
001280Recharges
Expense sharing between departments
008350Recharges
Facility rental
001470Recharges
ITS computer services
Recharges
Parking permits – see “Parking”
009001Recharges
Photocopying services
001370Recharges
Shop charges
008300Recharges
Space rental
001100Recharges
Temporary help - provided by IPMTS/Temporary Support Services
001090Recharges
Temporary help – student
004200Recharges
Travel - CTS program
008010Recharges
Utilities – physical plant use only
001290Recharges
Moving, On-campus
006140Rent
Computer
006120Rent
Equipment - other non-computer
008350Rent
Facility
008350Rent
Real estate
000072Rent
Software license - rental or lease
Rent
Vehicle – short-term – use the account code in the “Travel” section appropriate to the type of travel
004620Rent Recharge
Vehicle – TAPS long-term
000530Repairs
Building
008295Repairs
Equipment
002580Reprographic Services
Photocopying
000870Resale, Purchased Goods
001440Royalities
112600Salary Advance
Restricted use
001041Scholarship
Qualified Scholarship for a US citizen or resident alien who is a degree candidate and all of the expeditures are qualified. i.e. no portion of the scholarship is non-qualified
001040Scholarship
Non Qualified Scholarship for a US citizen or resident alien when some portion of the scholarship is non-qualified.  Applies to undergraduates only.
001400Security / Police Services
Restricted use
000010Seeds
001030Services
Artistic
001010Services
Consulting
001263Services
Credit card merchant fees
001180Services
Custodial
001070Services
Data processing
001430Services
Editorial
002540Services
Graphics
001035Services
Instructor
001190Services
Laundry
005010Services
Medical
001260Services
Miscellaneous
001030Services
Performers
002550Services
Photography
001400Services
Police and security
002570Services
Printing
001460Services
Public relations
002580Services
Reprographics, including photocopying
001035Services
Training and professional development
001430Services
Writing and editing services
000300Shipping
Shipping, freight, postage
000071Software
License costing less than $5,000 - one-time or annual payment
000071Software
License costing $5,000 or more – periodic payment - annual or more frequent basis
007170Software
License costing $5,000 or more – one-time payment – life-time license
000072Software
License - rental or lease
000073Software
Maintenance fees
000070Software
Vendor-programmed, UC-owned, less than $5,000
007170Software
Vendor-programmed, UC-owned, $5,000 or more (inventorial)
001150Staff development
Job-related
CG9480Subaward,  Subcontract
For each initial payment or portion of a subsequent payment that when added to previous payments made on the same award (fund code) totals $25,000 or less, calculated over the life of the contract
CG9400Subaward, Subcontract
For the balance of a payment or subsequent payment that when added to previous payments made on the same award (fund code) totals more than $25,000, calculated over the life of the contract
112160Subject Payments
For the issuance of cash to the Principle Investigator
001260Subject Payments
For the amount of cash distributed to subjects (clearing)
001205Subscriptions
Newspapers, magazines, periodicals
000720Supplies, Laboratory, Field
Chemicals – hazardous
000800Supplies, Laboratory, Field
Chemical - non-hazardous
000060Supplies, Laboratory, Field
Computer
000850Supplies, Laboratory, Field
Dry ice
000815Supplies, Laboratory, Field
Field
000860Supplies, Laboratory, Field
Gas - compressed
000810Supplies, Laboratory, Field
General laboratory supplies
000820Supplies, Laboratory, Field
Glassware and ceramics
000730Supplies, Laboratory, Field
Materials – other - hazardous
000710Supplies, Laboratory, Field
Radioactive materials - hazardous
000250Supplies, Other
Bulk food
000080Supplies, Other
Copier
008260Supplies, Other
Electrical
000200Supplies, Other
Exhibition
000040Supplies, Other
Forms
008285Supplies, Other
Glazing
008290Supplies, Other
Janitorial
005000Supplies, Other
Medical
000010Supplies, Other
Miscellaneous
000030Supplies, Other
Office
000090Supplies, Other
Office machine
008280Supplies, Other
Painting
000400Supplies, Other
Paper
008270Supplies, Other
Plumbing
000080Supplies, Other
Printer
000150Supplies, Other
Production and event
008295Supplies, Other
Repairs and maintenance, supplies used for
000300Supplies, Other
Shipping
000050Supplies, Other
Stationery
000100Supplies, Other
Theatrical
009430Taxes, Fines, Penalties
Restricted use
002200Telephone
Equipment
002200Telephone
Local Calls
002250Telephone
Long Distance Calls
001100Temporary Staffing
Non-student
001090Temporary Staffing
Student
000511Testing Materials
000760Tools
Cost less than $5,000
001035Trainer Fees
000510Training Materials
001150Training, Tuition
Employee professional development
004300Travel
General business - within or with a California destination - non-federally-funded
CG4310Travel
General business - within or with a California destination - federally-funded
004320Travel
Conference - destination held within California
004400Travel
General business – domestic - outside of California - non-federally-funded
CG4410Travel
General business – domestic - outside of California - federally-funded
004420Travel
Conference destination – domestic - outside of California
CG4470Travel
Foreign - federally-funded
004460Travel
Foreign - non-federally-funded
004360Travel
Outreach (restricted use)
004350Travel
Student
001385Uniform Allowance
Payment only allowed to employees
008020Utilities
Electricity
008050Utilities
Fuel oil
008040Utilities
Natural gas
008060Utilities
Propane and butane
008010Utilities
Recharges
008030Utilities
Water and sewer
008010Utilities
Unit to unit recharge
004640Vehicle
Fuel charge
004640Vehicle
Fuel charge
Vehicle
Rental – short-term – use the account code in the “Travel” section appropriate to the type of travel
004660Vehicle
Repairs
004620Vehicle Recharge
Rental – TAPS long-term
001260Video Services
Motion picture production and editing services
000530Video tapes
000073Warranty
Warranty - Computer equipment, if charged separately
001430Writing / Editing Services