Non-resident Foreign National (Alien) Hiring Guide 

The information provided in this guide is intended to assist a Department Payroll Coordinator in processing the hiring of an employee whose immigration status is "Non-resident alien." Please contact the Payroll Help line at 459-2488 with questions or locate your representative directly.

  1. What to do  
  2. Policy reference
  3. Where to get help
Forms
Quick links to forms referenced in this guide are provided below.
 
Important Form Information:
Foreign_National_Hiring_Memo.pdfForeign_National_Hiring_Memo
Foreign_National_Hiring_Memo.xlsForeign_National_Hiring_Memo
What to KnowFilter
What to do

The hiring and re-hiring of Foreign Nationals is first processed through the GLACIER System to generate appropriate forms. Refer to the GLACIER Guide for Foreign Nationals for further details.

After all GLACIER documentation has been completed, the HR representatives will perform the following :

  • Complete the hiring action in PPS. (See PPS Manual for further details on PPS entry)
  • Fill out and print a Non-Resident Alien Hiring Form and staple it on top of the completed non-resident alien payroll forms. 

    • This process is critical so that the documents are identifiable by the Payroll Office as documents for audit purposes, and not merely directed to the file area.
Where to get help

For help with Payroll issues, contact the Payroll Office.