Payments / Reimbursements Account Codes Directory 

Some of the most frequently used account codes are available in this directory. For detailed information regarding accounting information, locate the financial process from the left navigation in which you need further information on.

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DescriptionFilter
Advance Payments
Pre-Payment is made in Advance for Goods or Services via a ProForma Invoice prior to receiving goods or services.
112160
Advertising
Employment recruitment
001230
Advertising
Non-promotional - federally chargeable according to terms of award
001220
Advertising
Promotional - not federally chargeable
001240
Analysis, Testing, Scientific
001420
Animals
Feed for or Laboratory
000840
Artistic Services
Services provided
001030
Athletic Equipment
000440
Audit Fees
Restricted use
001345
Awards
Tangible goods: For non-employees and non-employee students only. (Cash awards are only allowable for employees - processed thru payroll)
001120
Books, Related Materials
Books, manuals, training materials
000510
Books, Related Materials
Binding
000550
Books, Related Materials
Library materials - non inventorial
000500
Catering Services
Business meeting – employees – administrative
001270
Catering Services
Entertainment event – employee morale - recognition, retirement, holiday
001250
Catering Services
Entertainment event – visitors – alumni activities
001252
Catering Services
Entertainment event – visitors – lectures, colloquia, and seminars
001251
Catering Services
Entertainment event – visitors – fundraising, community, prospective donors, prospective employees, prospective students, volunteers
001271
Catering Services
Student activity – team meals, study hall, orientation and commencement
001253
Catering Services
Student outreach event – pre-college student visitors
001273
Class Supplies
Books, manuals, training materials
000510
Class Supplies
Computer supplies, excluding software
000060
Class Supplies
Miscellaneous
000010
Class Supplies
Office
000030
Class Supplies
Paper
000400
Class Supplies
Printer
000080
Class Supplies
Production and event
000150
Class Supplies
Theatrical
000100
Compensation Payment
Applies to tax reportable payments made to foreign visitors (non-resident aliens)
001380
Computers
Contract programmer
001410
Computers
Equipment - costing less than $5,000
006090
Computers
Equipment - costing $5,000 or more (inventorial)
007020
Computers
Software license costing less than $5,000 - one-time or annual payment
000071
Computers
Software license costing $5,000 or more – periodic payment - annual or more frequent basis
000071
Computers
Software license costing $5,000 or more – one-time payment – life-time license
007170
Computers
Software license - rental or lease
000072
Computers
Software - maintenance fees
000073
Computers
Software - vendor-programmed, UC-owned, less than $5,000
000070
Computers
Software - vendor-programmed, UC-owned, $5,000 or more (inventorial)
007170
Computers
Supplies - excluding software
000060
Computers
Warranties, if charged separately from computer equipment
000073
Conference
Registration fee - non-federally-funded
004100
Conference
Registration fee - non-federally-funded
CG4480
Conference
Registration fee - federally-funded, foreign visitor
CG4480
Conference
Registration fee - federally-funded, non-foreign visitor
CG4100
Consultant
Information technology
001015
Consultant
Non-Information technology
001010
Copier Supplies
000080
Copyrights
Including usage rights
001440
Cost of Goods Sold
000870
Costumes
000450
Custodial Services
001180
Damage Payments
Restricted use
009435
Data Entry Services
001070
Debt Collection Fees
Restricted use
001330
Design Services
001030
Donations / Contributions
Restricted use
001285
Dry Ice
000850
Editorial Services
001430
Entertainment events – meal and refreshments
Employee morale, including holiday, recognition, and retirement (exceptional)
001250
Entertainment events – meal and refreshments
Meals/refreshments for visitors, including lectures, colloquia, and seminars
001251
Entertainment events – meal and refreshments
Alumni activities
001252
Entertainment events – meal and refreshments
Student activities - team meals, study hall, orientation, and commencement activities
001253
Entertainment events – meal and refreshments
Prospective donors, employees, students, volunteers, research subjects. Recruitment of student athletes.
001271
Entertainment events – meal and refreshments
Fundraising or community event
001271
Entertainment events – meal and refreshments
On-the-job meals provided to employees (restricted usage)
001272
Entertainment events – meal and refreshments
Student outreach - pre-college students
001273
Entertainment events – meal and refreshments
Business meeting hospitality for UC employees
001270
Equipment purchased cost exceeds $5,000
Accessories to equipment - cost exceeds $5,000
007000
Equipment purchased cost exceeds $5,000
Computers - cost exceeds $5,000
007020
Equipment purchased cost exceeds $5,000
Lease Purchase (installment purchase) - cost exceeds $5,000
007090
Equipment purchased cost exceeds $5,000
Plant equipment - cost exceeds $5,000 (Use with org codes 97XXXX only)
009530
Equipment purchased cost exceeds $5,000
Plant equipment accessories - cost exceeds $5,000 (Use with org codes 97XXXX only)
009535
Equipment purchased cost exceeds $5,000
Supplies or components initially supplied with equipment - cost exceeds $5,000
007110
Equipment purchased cost exceeds $5,000
Trade-in of used equipment - cost exceeds $5,000
007130
Equipment purchased cost of $5,000 or less
Cost of $1,500 - 4,999.99, non-federally-funded
006090
Equipment purchased cost of $5,000 or less
Cost of $1,500 - 4,999.99, federally-funded
CG6090
Equipment purchased cost of $5,000 or less
Plant equipment - cost of $5,000 or less (Use with org codes 97XXXX only)
009600
Equipment purchased cost of 5,000 or less
Cost of $200 or less
006080
Equipment purchased cost of 5,000 or less
Cost of $200.01 – 1,499.99
006085
Equipment, assembly
Assembly - Use the same account code as that used to record the purchase of the equipment
Equipment, installation
Installation - Use the same account code as that used to record the purchase of the equipment
Equipment, rental
Short-term rental, excludes leases
006120
Equipment, repairs
Non-vehicle repairs
008295
Equipment, repairs
Vehicle repairs
000530
Fabrication, External Sale
Labor and services
006110
Fabrication, Internal
Components and parts
007050
Facility Rental
Campus recharge
008300
Facility Rental
For events, short–term
008350
Fellowships
US citizen or resident alien graduate student, faculty, or post-doctorate candidate
001080
Fellowships
Non-resident alien graduate student, faculty, or post-doctorate candidate
001380
Fertilizer
000700
Field Supplies
000815
Food Supplies
Bulk food purchases
000250
Freight
Shipping, postage, and freight
000300
Funded Activities
For payment to a conference facility, hotel, individual or individual’s employer in support of a conference, symposia, workshop or similar event hosted by UCSC
001140
Furniture
Single Item - Purchase price is less than $5,000
006100
Furniture
Single Item - Purchase price is $5,000 or more (inventorial)
007040
Garage Charges
004600
Gas, Compressed
004600
Gifts
Limited use: for sympathy or retirement only
001285
Glassware, Ceramics
000820
Graphical Services
002540
Hazardous Materials, Purchase
Radioactive
000710
Hazardous Materials, Purchase
Other
000730
Hazardous Materials, Purchase
Chemicals
000720
Hazardous Materials, Removal
Chemical
001310
Hazardous Materials, Removal
Radioactive
001300
Hazardous Materials, Removal
Other
001320
Honoraria
Non-UC employees
001020
Honoraria
UC employees – refer to the Honorarium Guide
Housing Allowance
001130
Independent Contractor Services
Computer programming services
001410
Independent Contractor Services
Miscellaneous services
001000
Instructor Fees
001035
Instruments, Scientific
Cost under $5,000
000830
Insurance001450
Janitorial Services
001180
Laboratory Supplies
Animals
000840
Laboratory Supplies
Dry Ice
000850
Laboratory Supplies
Animal Feed
000840
Laboratory Supplies
Gases
000860
Laboratory Supplies
Glassware
000820
Laboratory Supplies
Instruments
000830
Laboratory Supplies
Supplies
000810
Laundry services
001190
Leases
Equipment with a term lease – less than $100,000, without purchase option
006170
Leases
Computer equipment – less than $100,000, with purchase option
006155
Leases
Computer equipment – $100,000 or more, with purchase option
006150
Leases
Non-computer equipment - less than $100,000, with purchase option
006135
Leases
Non-computer equipment - $100,000 or more, with purchase option
006130
Leases
Lease purchase (installment purchase) - cost exceeds $5,000
007090
Leases
Real property
008360
Legal Fees
Restricted use
001340
Licenses
Computer software - annual fee
000071
Licenses
Copyrighted material usage
001440
Licenses
Computer software - one-time license of 5,000 or more
007170
Lodging
Use the account code in the “Travel” section appropriate to the type of travel
Magazines
Newspapers, magazines, and periodicals
001205
Mailing, Shipping Services
Postage
002300
Mailing, Shipping Services
Express mail
002340
Mailing, Shipping Services
First class mail
002370
Mailing, Shipping Services
Courier Services
002390
Mailing, Shipping Services
Outside mailing service
002395
Maintenance
Computer maintenance
006070
Maintenance
Contract, equipment maintenance
006040
Maintenance
Contract, software maintenance
000073
Maintenance
Copiers maintenance
006050
Maintenance
Lab equipment maintenance
006060
Media equipment
Rental or service
002560
Medical
Services
005010
Medical
Supplies
005000
Memberships
Business, technical, and professional organizations
001200
Memberships
Civic organization, community organization, or country, social, or dining clubs
001210
Moving
Employee relocation - non-taxable payment (Qualified)
004520
Moving
Employee relocation - taxable payment (Non-Qualified)
004540
Moving / Office
Campus office relocation
001290
Musical instruments
 
000420
Newspapers
Newspapers, magazines, and periodicals
001205
Office supplies
000030
Paper stock
000400
Parking Permits, UCSC Recharge
"A" permits
002440
Parking Permits, UCSC Recharge
"O" permits
002420
Parking Permits, UCSC Recharge
Reserved space
002400
Parking Permits, UCSC Recharge
Temporary / Guest
002430
Participant Support (Contract and Grant Only)
Travel and Registration Fees reimbursement - substantiated expenses
CG1180
Participant Support (Contract and Grant Only) 
Travel and Registration Fees reimbursement - Unsubstantiated expenses
CG1185
Participant Support (Contract and Grant Only)
Non-travel-related expenses
CG1190
Participant Support (Contract and Grant Only)
NSF-REU support-related - non-reimbursement
CG1195
Participant Support (Contract and Grant Only)
NSF-REU support-related - reimbursement paid to a third-party
CG1196
Performers
Services provided
001030
Periodicals
Newspapers, magazines, and periodicals
001205
Pesticide
000700
Photocopying
002580
Photographic Services
Including photographer, photograph developing and processing
002550
Plants
For campus use
000010
Plants
For resale
000870
Police / Security Services
Restricted use
001400
Postage
Shipping, postage, and freight
002300
Printer Supplies
000080
Printing Services
Forms, stationery, etc. – pre-printed
000040
Printing Services
Forms, stationery, brochures, etc. – custom-printed
000050
Printing, Publications
002570
Prizes
Non-employees or non-employee students only
001120
Public Relations
001460
Publications
000520
Real Estate
Lease
008360
Real Estate
Management services
008370
Real Estate
Rental - non-recharge
008350
Real Estate
Rental - recharge only
008300
Recharges
Administrative services
001265
Recharges
Credits from departments
009000
Recharges
Data processing
001070
Recharges
Expense sharing between departments
001280
Recharges
Facility rental
008350
Recharges
ITS computer services
001470
Recharges
Parking permits – see “Parking”
Recharges
Photocopying services
009001
Recharges
Shop charges
001370
Recharges
Space rental
008300
Recharges
Temporary help - provided by IPMTS/Temporary Support Services
001100
Recharges
Temporary help – student
001090
Recharges
Travel - CTS program
004200
Recharges
Utilities – physical plant use only
008010
Recharges
Moving, On-campus
001290
Rent
Computer
006140
Rent
Equipment - other non-computer
006120
Rent
Facility
008350
Rent
Real estate
008350
Rent
Software license - rental or lease
000072
Rent
Vehicle – short-term – use the account code in the “Travel” section appropriate to the type of travel
Rent Recharge
Vehicle – TAPS long-term
004620
Repairs
Building
000530
Repairs
Equipment
008295
Reprographic Services
Photocopying
002580
Resale, Purchased Goods
000870
Royalities
001440
Salary Advance
Restricted use
112600
Scholarship
Applies to undergraduate students only
001040
Security / Police Services
Restricted use
001400
Seeds
000010
Services
Artistic
001030
Services
Consulting
001010
Services
Credit card merchant fees
001263
Services
Custodial
001180
Services
Data processing
001070
Services
Editorial
001430
Services
Graphics
002540
Services
Instructor
001035
Services
Laundry
001190
Services
Medical
005010
Services
Miscellaneous
001260
Services
Performers
001030
Services
Photography
002550
Services
Police and security
001400
Services
Printing
002570
Services
Public relations
001460
Services
Reprographics, including photocopying
002580
Services
Training and professional development
001035
Services
Writing and editing services
001430
Shipping
Shipping, freight, postage
000300
Software
License costing less than $5,000 - one-time or annual payment
000071
Software
License costing $5,000 or more – periodic payment - annual or more frequent basis
000071
Software
License costing $5,000 or more – one-time payment – life-time license
007170
Software
License - rental or lease
000072
Software
Maintenance fees
000073
Software
Vendor-programmed, UC-owned, less than $5,000
000070
Software
Vendor-programmed, UC-owned, $5,000 or more (inventorial)
007170
Staff development
Job-related
001150
Subaward,  Subcontract
For each initial payment or portion of a subsequent payment that when added to previous payments made on the same award (fund code) totals $25,000 or less, calculated over the life of the contract
CG9480
Subaward, Subcontract
For the balance of a payment or subsequent payment that when added to previous payments made on the same award (fund code) totals more than $25,000, calculated over the life of the contract
CG9400
Subject Payments
For the issuance of cash to the Principle Investigator
112160
Subject Payments
For the amount of cash distributed to subjects (clearing)
001260
Subscriptions
Newspapers, magazines, periodicals
001205
Supplies, Laboratory, Field
Chemicals – hazardous
000720
Supplies, Laboratory, Field
Chemical - non-hazardous
000800
Supplies, Laboratory, Field
Computer
000060
Supplies, Laboratory, Field
Dry ice
000850
Supplies, Laboratory, Field
Field
000815
Supplies, Laboratory, Field
Gas - compressed
000860
Supplies, Laboratory, Field
General laboratory supplies
000810
Supplies, Laboratory, Field
Glassware and ceramics
000820
Supplies, Laboratory, Field
Materials – other - hazardous
000730
Supplies, Laboratory, Field
Radioactive materials - hazardous
000710
Supplies, Other
Bulk food
000250
Supplies, Other
Copier
000080
Supplies, Other
Electrical
008260
Supplies, Other
Exhibition
000200
Supplies, Other
Forms
000040
Supplies, Other
Glazing
008285
Supplies, Other
Janitorial
008290
Supplies, Other
Medical
005000
Supplies, Other
Miscellaneous
000010
Supplies, Other
Office
000030
Supplies, Other
Office machine
000090
Supplies, Other
Painting
008280
Supplies, Other
Paper
000400
Supplies, Other
Plumbing
008270
Supplies, Other
Printer
000080
Supplies, Other
Production and event
000150
Supplies, Other
Repairs and maintenance, supplies used for
008295
Supplies, Other
Shipping
000300
Supplies, Other
Stationery
000050
Supplies, Other
Theatrical
000100
Taxes, Fines, Penalties
Restricted use
009430
Telephone
Equipment
002200
Telephone
Local Calls
002200
Telephone
Long Distance Calls
002250
Temporary Staffing
Non-student
001100
Temporary Staffing
Student
001090
Testing Materials
000511
Tools
Cost less than $5,000
000760
Trainer Fees
001035
Training Materials
000510
Training, Tuition
Employee professional development
001150
Travel
General business - within or with a California destination - non-federally-funded
004300
Travel
General business - within or with a California destination - federally-funded
CG4310
Travel
Conference - destination held within California
004320
Travel
General business – domestic - outside of California - non-federally-funded
004400
Travel
General business – domestic - outside of California - federally-funded
CG4410
Travel
Conference destination – domestic - outside of California
004420
Travel
Foreign - federally-funded
CG4470
Travel
Foreign - non-federally-funded
004460
Travel
Outreach (restricted use)
004360
Travel
Student
004350
UC-Funded Activities
To a conference facility, hotel, individual or individual’s employer in support of a conference, symposia, workshop or similar event hosted by UCSC
001140
Uniform Allowance
Payment only allowed to employees
001385
Utilities
Electricity
008020
Utilities
Fuel oil
008050
Utilities
Natural gas
008040
Utilities
Propane and butane
008060
Utilities
Recharges
008010
Utilities
Water and sewer
008030
Utilities
Unit to unit recharge
008010
Vehicle
Fuel charge
004640
Vehicle
Fuel charge
004640
Vehicle
Rental – short-term – use the account code in the “Travel” section appropriate to the type of travel
Vehicle
Repairs
004660
Vehicle Recharge
Rental – TAPS long-term
004620
Video Services
Motion picture production and editing services
001260
Video tapes
000530
Warranty
Warranty - Computer equipment, if charged separately
000073