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Financial Affairs

Payroll/Personnel System

PPS​​

PPS Resources
​​WARNING! The above link launches the University of California Payroll/Personnel System login process. Access is limited to authorized UC employees only. Unauthorized access is prohibited.

PPS Announcements

PPS Announcements Archive
Aug132021
PPS Web and CICS has been officially decommissioned by UCOP
Effective December 2019, UCSC payroll activities transitioned from PPS to UCPath. At that time, PPS employee information was archived. For users with an ongoing business need to access this PPS History, data will continue to be available in InfoView.

Users who would like more information on using InfoView reports with PPS data should start by visiting the InfoView Help & Training website. Budget Analysis and Planning Data Services can also help with questions regarding obtaining or modifying InfoView accounts at data-services@ucsc.edu. For any additional questions regarding PPS History data needs, please don't hesitate to contact us at pps_office@ucsc.edu. ​​

​PPS Contact & Objective
Mailing Address:
   Accounting-PPS
   Univ of California Santa Cruz
   1156 High St
   Santa Cruz, CA 95064

Office Location:
   100 Enterprise Way
   Scotts Valley, CA 95066

Intercampus Mailstop:
   Accounting-PPS

Phone: 831-459-1310

Email: pps_office@ucsc.edu

PPS Availability:
Monday - Friday 6:00am - 7:00pm
Saturday 6:00am - 6:00pm
Sunday Unavailable

PPS Objective

PPS is the University of California Payroll/Personnel System. PPS records UCSC employee personnel and job data for the purpose of calculation of pay and deductions, and production of personnel and payroll reports for internal and external customers.

​PPS Transition
PPS Retirement
Welcome to the final days of PPS! As we continue UCPath stabilization, PPS is now an archive and routine payroll activities are happening in UCPath. We’ll keep users apprised of the retirement timeline as UCOP provides more detailed information.

Just as PPS was a sea-change for UCSC, UCPath brings much-needed improvements to individual employees and the campus overall. Change can be unsettling, but the forethought, team work and persistence of all those involved has made the transition a success. We’ll eventually bid a fond farewell to PPS, but the data will remain available in 2020 and beyond. As always, please contact us at pps_office@ucsc.edu with any questions.
PPS Manual Archive
PPS Overview
1.1 PPS Introduction 1.2 Accountability, Roles and Responsibilities 1.3 System Access 1.4 System Structure 1.5 User Navigation and Entry/Update Commands 1.6 System Messages 1.7 Printing Personnel Summary Documents 1.8 Post Authorization Notification 1.9 Personnel History 1.10 Inquiry for the EDB and Payroll Audit Record 1.11 Appointments and Distributions 1.12 End/Begin Coding Method 1.13 How to Get Help
Payroll Issues
2.1 Appointment Coding 2.2 Monthly Payroll Processes 2.3 Timing 2.4 Staffing List, Timefile, and Temporary Change in Percent Time 2.5 Damage Payments
Benefits Eligibility Overview
3.1 Benefits Eligibility 3.2 BELI Level Definitions 3.3 BELI Status Qualifier Codes
Universal Actions
4.1 Address Change 4.2 Check Disposition Change 4.3 Name Change 4.4 Social Security Number and ID Number Correction 4.5 W-4 Procedure 4.6 Interlocation Transfers 4.7 Sharing and Coordinating the Employment of Multi-Unit Employees 4.8 Adding Alternate Dept/Service Center 4.9 Retirement & FICA Derivation 4.10 Career Eligibility vs Retirement Eligibility 4.11 Resident Alien Coding 4.12 Foreign National Coding and Requirement 4.13 Background Checks 4.14 Budgetary End Dates 4.15 Employee-Initiated Reduction in Time
Student Employee Actions
5.1 General Workflow for Student Actions 5.2 Additional Employment 5.3 Work Study to Non-Work-Study Status 5.4 Non-Work-Study to Work-Study 5.5 Longevity Increases (no longer used-see Section 5.8)

5.6 Student Extension of Appointment 5.7 Ending Appointments or Separating Student Employees 5.8 Student Pay Rate Adjustments 5.9 Student Reclassification 5.10 Student Employee Funding Changes 5.11 Changing Student Appointment Percentages 5.12 Sudent Leave Accrual Coding 5.13 Calculation/Conversion from MA to MO
Staff Actions
6.1 General Workflow for SHR Employee Request (ER) Actions 6.2 Staff New Hire 6.3 Staff Rehire 6.4 Staff Promotion, Demotion, Transfer, and Limited to Career 6.5 Additional Employment 6.6 Dual Employment 6.7 Limited to Career 6.8 Career to Limited 6.9 Change in the Percent of Time 6.10 Staff Renewal 6.11 Funding Change 6.12 Stipends 6.13 Staff Reclassification 6.14 Staff Merit Increase 6.15 Equity Increase 6.16 Limited Increase 6.17 Other Pay Rate Change 6.18 Leave of Absence and Furlough 6.19 Separations-Staff 6.20 Staff Leave Accrual Coding 6.21 Manual Range Adjustment 6.22 Phased Retirement Program
Academic Actions Data Collection Documents
8.1 Data Collection Document Chart 8.2 Data Collection Documents 8.3 Disposition of Forms
Web Based PPS Functions
9.1 Introduction to Web-Based PPS Functions 9.2 Web-Based Inquiry 9.3 Web-Based PAN
Appendices

​PPS references & Forms
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