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PPS Announcements Archive

Mar212016

Welcome to the remodeled PPS Launch Page! 

You'll see the following updates:
- migration to the Financial Affairs platform with quick links to other sites and resources
- a nice big launch button for Web PPS users
- updated account and PAN routing forms

If you have any questions or concerns, please let us know at pps_office@ucsc.edu.

Jul152011

Cost Center Updates

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Cost Center Usage

The cost center field on the PPS Full Accounting Unit (FAU) will be used to indicate which processing team is responsible for time reporting and payroll for that distribution. All distributions on the EDB must contain a cost center, including WOS appointments and those paid through CruzPay.

If a transaction or payment is being processed for which there is no corresponding distribution, no cost center is required.

Cost Center Format

Staff Human Resource (SHR)

  • Cost center for distributions managed by SHR will be numeric, mostly equivalent to the level 4 Organization Code associated with the distribution.
  • Refer to Cost Center Code Requirement for complete information on cost centers managed by SHR

Academic Divisions

  • Cost center for distributions managed by the Academic Divisions/Units will be alphabetic. The initial letter of the cost center will correspond to a particular Division/Unit, as follows:
    • S – Social Sciences
    • H – Humanities
    • A – Arts
    • P – Physical & Biological Sciences
    • E – Engineering
    • U – All other Academic Units (The Academic Personnel Office will manage cost center structure for non-traditional academic units.)

Payroll Office

  • Interlocation distributions have a special cost center value of ILOC which will be managed by the Payroll Office.
Email to PPS User Community

Financial Account Structure Updates in PPS

Date: 07/15/11
To: RMS Users, ER System Users, HRAG, PPS Users, FIS Users
From: PPS Office
Subject: Financial Account Structure Updates in PPS

This informational message is being sent on behalf of Staff Human Resources AVC Charlotte Moreno and Academic Personnel AVC Pamela Peterson to notify you of an update in the way Full Accounting Unit (FAU) will be recorded and maintained in the Payroll/Personnel System (PPS).

The FAU contains a sequence of data elements, most of which are used to determine the accounting for each PPS distribution; these elements (such as fund code) feed to the General Ledger (FIS) for financial and budgetary reporting. The FAU also includes elements which are not used at UCSC for financial reporting; Cost Center is one of these elements. To facilitate categorization of employee distribution information, the Cost Center element is being repurposed for use as a time reporting tool for campus payroll processors. This change is in support of the PPS Online Payroll Time Reporting System (OPTRS) project that will be deployed at UCSC in August 2011. The OPTRS project will replace the current paper-based Time Reporting Worksheets, resulting in the retirement of printing and processing of approximately 1500 pages per month.

Cost Center will be required on all distributions for all employees, as this information will be necessary to ensure accurate payroll processing. All employee distribution records will have Cost Center values updated by August 15, 2011. You will see these values if you access PPS appointment data online . Cost Center values may be included wherever FAU is collected, displayed or reported. Cost Center has no effect on financial or budgetary information.

For those with authority or coordination responsibilities for personnel actions, instructions for determining and providing Cost Center values will be communicated separately.

Additional information about Cost Center use can be found at this link: Cost Center Code Requirement.

Please contact us at pps_office@ucsc.edu with any questions.

Thank you,

PPS Office

Mar102011

PPS Web Main Menu Updates
Email to PPS User Community: PPS Web Main Menu Changes

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​Date: 03/10/11
To: pps_user@ucsc.edu
From: pps_office@ucsc.edu
Subject: PPS Web Main Menu changes

Dear PPS Users,

UCOP will be installing PPS releases the night of 03/11/11 that will update the Web Main Menu. These web releases transition us to newer, more secure web technology. The technology shift is transparent to the user, and existing web functions will continue to look and act the same. The new Web Main Menu has been rearranged and now shows EDB Update System options.

The new EDB Update System options have not been deployed on the Santa Cruz campus. You will see listings for New Hire, Rehire, and EE record changes; however no access has been established. If you click on one of these options you will receive a message ‘not authorized’.

Additionally, the new technology deployed tightens security for accessing of web functions. Web EDB Inquiry will only be available when PPS CICS is up. This means that when CICS is not available this option is no longer available to be selected and shows as ‘grayed out’.

Visit the following link for PPS uptime and screenshots of the new Web Main Menu: http://pps.ucsc.edu/releases/webservices.htm

Please feel free to contact our office with any questions by emailing pps_office@ucsc.edu

Thank you,

Tamara Santos


PPS Web Main Menu Screenshot



​The new EDB Update System options have not been deployed on the Santa Cruz campus. You will see listings for New Hire, Rehire, and EE record changes; however no access has been established. If you click on one of these options you will receive a message ‘not authorized’.

Note that some options are not available when PPS CICS is not available. These options will be grayed out when CICS is down.

PPS CICS Uptime:
7:00 am – 7:00 pm Monday – Friday

7:00 am – 6:00 pm Saturday

Nov212008

PPS access adjustments for March 2008 Home Department Codes conversion


​​Access Adjustment Communication

Level 4 Org Code to New SHR Home Dept Code Map
Mar212008

Home Department Codes Conversion
Staff HR Conversion Confirmation - 03/14/08

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Home Department Codes

Staff HR Conversion Confirmation - 03/14/08

​From: Katy Wilson
To: "Staff Human Resources, Career Center, HR Advisory Group, Academic Coordinators, PPS
User Group, and Key Divisional Contacts" <katia@ucsc.edu>
Subject: SHR Home Department Code Conversion Project Confirmation
Date: Fri, 14 Mar 2008 11:23:29 -0700

Greetings,

This email is a confirmation that the automatic conversion of the Staff HR home department codes is complete. Manual updates are being processed for any employee records where conversion could not be accurately coded. The manual updates for all active employees will be completed by March 17th. Inactive and separated employees will remain in PPS with old home department codes for a period of time.

Effective March 14th, 2008, please note the following information and instructions:

  • OEU preparers are to discontinue use of the following HR Service Team home department codes: 000200, 000220, 000240, 000260, and 000280. Please Note: These codes must NOT be used as mail codes.
  • The names of the HR Service Team Home Department Codes will be updated to reflect that they are no longer in use as Home Department Codes.
  • OEU preparers are to start using the New Staff Home Department Codes. For your reference, the comprehensive list of sanctioned home department codes that includes all the New Staff Home Department Codes is attached.
  • New Staff Home Department Codes must NOT be used as mail codes.
  • The PPS Office has updated the Home Department/Mail Code list (Appendix J) of the PPS User Manual http://pps.ucsc.edu/toolbox/manual/j-maildc.pdf
  • A review of user documentation is underway, and references to home department in the PPS User Manual are being updated.

Please contact me with any questions and concerns you may have regarding the conversion.

Please Note: if you receive this message more than once, your e-mail is part of multiple list
serves. I apologize for any duplicate messages received.

Thank you,

Katy Wilson
Project Analyst
Staff Human Resources
831.459.1869
katia@ucsc.edu


Staff HR Project Reminder - 03/11/08

​From: Katy Wilson
To: "Staff Human Resources, Career Center, HR Advisory Group, Academic Coordinators, PPS User Group, and Key Divisional Contacts" <katia@ucsc.edu>
References: <008101c883cd$25a9abb0$3c2e7280@shrnet.ucsc.edu>
Subject: SHR Home Department Code Conversion Project Reminder
Date: Tue, 11 Mar 2008 16:30:56 -0700

Greetings,

This email is a reminder that the automatic conversion of the SHR Service Team home department codes is scheduled for the night of March 13th, 2008. After the program is run, manual updates will be processed for any active employee records where conversion could not be coded.

I will send you an e-mail on March 14th, 2008, to confirm that the automatic conversion has been completed. It is imperative that you do not use the new codes until the home department code conversion is complete and you have received explicit instructions from me. Please continue to use the current SHR Service Team home department codes until end of day on March 13th, 2008.

The confirmation email will include the following information and instructions:

  • When OEU preparers are to discontinue use of the following SHR Service Team home department Codes: 000200, 000220, 000240, 000260, and 000280.
    Please note: The names of these codes will be updated to reflect that they are no longer
    in use as home Department Codes.
  • When it is appropriate for OEU preparers to start using the New Staff Home department codes
  • Where to find updated user documentation

The purpose of the SHR Home Department Code Conversion is to split the current HR Service
Team Home Department Codes (000200, 000220, 000240, 000260, and 000280) into more
meaningful, unit-specific Home Department Codes.

The intent behind the creation of the New Staff Home Department Codes is to:

  • Comply with UCOP labor relations data reporting requirements
  • Allow for improved reporting capabilities
  • Better define employee/department affiliation

I have attached a comprehensive list of all the sanctioned home department codes, including the New Staff Home Department Codes for your reference. The New Staff Home Department Codes are not to be used as mail codes.

Please contact me with any questions and concerns you may have regarding the conversion.

Please note: if you receive this message more than once, your e-mail is part of multiple list serves. I apologize for any duplicate messages received.

Thank you

Katy Wilson
Project Analyst
Staff Human Resources
831.459.1869
katia@ucsc.edu


Staff HR HD Conversion Communication - 02/15/08

From: Katy Wilson
To: "HR Advisory Group and Key Divisional Contacts"
Subject: SHR Home Department Code Conversion Project Update
Date: Fri, 15 Feb 2008 16:39:49 -0800

Greetings,

This email is to inform you of the SHR Home Department Code Conversion Project, and includes important information and dates that you need to know.

The purpose of the SHR Home Department Code Conversion is to split the current HR Service Team Home Department Codes (000200, 000220, 000240, 000260, and 000280) into more meaningful, unit-specific Home Department Codes.

The intent behind the creation of the New Staff Home Department Codes is to:

  • Comply with UCOP labor relations data reporting requirements
  • Allow for improved reporting capabilities
  • Better define employee/department affiliation

A cross-functional project team is in place and working on the tasks, actions, and dependencies involved in a project of this scale.

In preparation for the conversion, the Central Payroll Office has added the New Staff Home Department Codes to the Home Department Code Table as of Monday, February 11th. All OEU preparers will continue to use the current HR Service Team Home Department Codes (200, 220, 240,260 and 280) until they are advised differently.

A program will be written to automatically convert the Home Department Code in PPS for most of the employee records currently set up with one of the HR Service Team codes. The automatic conversion of these employee records is scheduled for the night of March 13th, 2008. After the program is run, there will be manual updates for any employee records where conversion could not be coded.

I have attached a comprehensive list of all the New Staff Home Department Codes that will be added to the Home Department Code Table for your reference, as well as a spreadsheet that maps level four org codes to each of the new home department codes. Please review the lists and identify any areas of concern related to the codes, such as reporting, report distribution, web merit, etc. It is very important that we receive your feedback in a timely fashion. Therefore, please provide feedback by February 22, 2008, to katia@ucsc.edu.

You will receive additional communication from me as this project progresses. You can expect to receive detailed instructions that will include the following:

  • When OEU preparers are to discontinue use of the following HR Service Team Home Department Codes: 000200, 000220, 000240, 000260, and 000280
  • When it is appropriate for OEU preparers to start using the New Staff Home Department Codes
  • Confirmation that the automatic conversion is complete
  • A comprehensive list of sanctioned Home Department Code
  • Where to find updated user documentation

Please contact me with any questions and concerns you may have regarding the conversion

Katy Wilson
Project Analyst
Staff Human Resources
831.459.1869
katia@ucsc.edu

May282004

​Removal of SSN from display in many CICS functions
Social Security Number Display in CICS

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Dear PPS Community,

I am writing to inform you about three new releases to be installed in PPS over the weekend. All involve the removal of Social Security number (SSN) from PPS screens, functions, and reports.

Due to the increased need to protect an employee's privacy and personal information, the SSN will be removed from PPS-related screens and reports where it is not required by law.

ICS Online Screens - The employee's SSN will be removed from the header section. This applies to inquiry, update, and history functions.

CICS Browse Screens - The employee's SSN will be removed from all browse screens in inquiry, update, and history databases.

IDOC Subsystem - At UCSC we use only the Personnel Summary Documents. Both the landscape and portrait versions have been modified to delete the display of SSN.

Notes:

It is still possible to view an employee record in PPS by entering a unique partial or full SSN in the footer section of the screen.

Updating the PPS Manual: Due to the extensive use of screen shots within the PPS User's Manual, removal of SSN display from screens shots will be made section by section, as future manual updates are required.

It is important to remember the sensitive nature of personal data contained in, and printed from, PPS. All users of the system have responsibility for appropriate protection and disclosure of data. For further information, please see the PPS website: http://www2.ucsc.edu/pps/accountability.html

Please contact the PPS Office with any questions or comments.

Thank you.

May242004

PAN Modifications in CICS and Web Interfaces
Modifications to PAN Functionality in the CICS and Web Interfaces

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​Effective May 24, 2004

CICS PAN Changes

  1. Correct the page numbering on the INBX to display 3 digits.
  2. Correct search functionality on the PAN Directory page (IDIR). When entering a full last name, display will return the exact match, or the closest match, at the top of the page. Previously needed to scroll backward (F7) to display the closest match.

Web PAN Changes

  1. Printer-friendly format option added to the PAN Detail page. The formatted page will open in a new browser window that can then be printed and closed. When using a Netscape browser, you may have better results printing the document in landscape format.
  2. Correction to system table used to identify all reviewers for all PANs. In the past, the email summarizing PANs received in a user's inbox was not generated when a PAN was forwarded or when a reviewer was added to a PAN. This release will cause the generation of email summaries for all reviewers on a go-forward basis.
  3. Navigation links repositioned. The position of "Logout" on the PAN detail page was very close to the other navigation links, resulting in reviewers occasionally logging out by mistake. On PAN detail pages any navigation links beyond "Logout" and "Main Menu" have been moved to the left of the screen, rather than right below the "Logout" and "Main Menu" links.
  4. Enhanced date selection when searching for PANs. Currently on the Notification Selection screen, the reviewer can specify selection of PANs by choosing dates from drop down boxes. This screen will be enhanced to provide the following options for date selection:
    • Select PANs for the Current Day.
    • Select PANs for the Last Seven Days. This equals the current date and each of the last six calendar dates.
    • Select PANs for One Month. This displays PANs from the current day in the prior month to the current date.
    • Select PANs for a specific Date Range. User enters a 'From Date' and a 'To Date'.
  5. Count thresholds established when searching for PANs. In order to improve response time when large numbers of PANs are being retrieved for a single display, two threshold limit messages have been added.
    • The maximum number of PANs that can be selected without a warning message is 200. If this limit is exceeded, a warning message will be displayed with the option to continue with the display or make a new request.
    • The maximum number of PANs that can be selected is 1000. When this limit is exceeded, a message will be displayed indicating that there are too many PANs and that a more narrow selection must be made.
  6. Save and Return' option on the PAN detail page. This allows a reviewer to add and save comments to the PAN and return directly to the list from which the PAN was selected, rather than having to save the comment and then navigate to the top of the page to return to the list. Note that the original functionality still exists.
  7. Phone number display in the PAN directory. The phone number associated with each PPS UserID is now being displayed in the directory. Remember to inform the PPS Office of any updated information for the directory.
Jun22003

Web-Based PAN release to campus
Information and URL

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Overview of PPS web functions (.pdf)

New PPS Manual Section

PPS Web Enhancements

WEB-BASED PPS:
The URL for web-based PAN and inquiry is: https://pps.ucop.edu/pp7
Please bookmark this URL in your web browser.

An overview of the PPS web features is available in .pdf format.

Please look at sections 9.1, 9.2 and 9.3 in the PPS Manual for detailed information about PPS web functions.

Helpful hints:
Also check out the PPS-Web Helpful Hints page for tips and answers to frequently asked questions about web-based PPS. (Updated 09/01/05)

Release information:
WEB-BASED INQUIRY - Release Date: March 5, 2003
As-of March 5, 2003, PPS inquiry functions are available on the web to all PPS users.

WEB-BASED PAN - Release Date: June 2, 2003
As-of June 2, 2003, PAN functions are available on the web to all PPS users.

Recommended browsers:

  • Mozilla Firefox 3.0 or higher
  • Internet Explorer 7.0 or higher

Details on ITS supported browsers for the campus and campus business system requirements can be found at: ​http://its.ucsc.edu/standard-desktop-support/standard-software.html

Mar52003

Web-Based Inquiry release to campus
Information and URL

Click here to see the original content.

Overview of PPS web functions (.pdf)

New PPS Manual Section

PPS Web Enhancements

WEB-BASED PPS:
The URL for web-based PAN and inquiry is: https://pps.ucop.edu/pp7
Please bookmark this URL in your web browser.

An overview of the PPS web features is available in .pdf format.

Please look at sections 9.1, 9.2 and 9.3 in the PPS Manual for detailed information about PPS web functions.

Helpful hints:
Also check out the PPS-Web Helpful Hints page for tips and answers to frequently asked questions about web-based PPS. (Updated 09/01/05)

Release information:
WEB-BASED INQUIRY - Release Date: March 5, 2003
As-of March 5, 2003, PPS inquiry functions are available on the web to all PPS users.

WEB-BASED PAN - Release Date: June 2, 2003
As-of June 2, 2003, PAN functions are available on the web to all PPS users.

Recommended browsers:

  • Mozilla Firefox 3.0 or higher
  • Internet Explorer 7.0 or higher

Details on ITS supported browsers for the campus and campus business system requirements can be found at: ​http://its.ucsc.edu/standard-desktop-support/standard-software.html

Oct152002

Employee ID Conversion (scheduled for Nov. 2-3, 2002)
Information for Employees and Service Centers

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Link to on-line Currents Article

​Employee ID Conversion - Information for Employees

Background

UC Santa Cruz has embarked on a project to implement employee identification numbers (EID) that are not based on individual Social Security Numbers (SSN). This project is in response to growing community concerns regarding confidentiality and privacy issues. ID numbers for academic, staff, and student employees in the Payroll/Personnel System (PPS) will be converted to a randomly generated 9-digit number through a mass, one-time process.

The new EID is a unique, nonpersonal identifier that can be collected and used for appropriate business needs. All campus units should make every effort to transition from SSN to EID in local data collection systems.

Q & A

Following are answers to some questions that have come up in anticipation of this conversion.

Logistics and General Information:

Q: When will the Employee ID conversion happen?
A:
The Payroll System change is scheduled to take place the weekend of November 2 - 3, 2002.

Q: Does the Employee ID conversion apply to student employees?
A:
The Employee ID conversion applies to all UCSC employees, both student and non-student.

Q: What is the format of the new Employee ID number?
A:
All UCSC Employee ID numbers will be 9-digit numbers that begins with a 7. The next seven digits are randomly generated. The final digit is a "check number" to verify the validity of the ID number..

Q: How and when will I find out what my new Employee ID number is?
A:
Your new ID number will appear on your Surepay statement or paper check stub on November 27, 2002, and thereafter.

Q: How will new and rehired employees find out what their Employee ID number is?
A:
New and rehired employees who begin their employment at UCSC after November 3, 2002 will find their Employee ID number on their first Surepay statement or paper check stub.

Employee ID Cards:

Q: Will I need a new Employee ID Card?
A:
Your current employee identification card will still be valid. You may write or type the new employee ID on the front or back of your identification card. This will not invalidate your ID card. You also will not invalidate the card if you line through, or white out, your old employee ID. Any other changes to an employee ID card (e.g. name change, end date, etc.) will need to be handled in your Service Center.

Q: Can I get a new Employee ID Card if I want to?
A:
If you wish, you may request a new employee ID card from your Service Center.

Q: How will Employee ID Cards work for new and rehired employees, since they won't know their Employee ID number until they receive their first paycheck or Surepay statement?
A:
New and rehired employees hired after November 3, 2002 will receive an Employee ID Card with the Employee ID number left blank. These employees will be instructed by Human Resources to fill in their Employee ID number after receiving their first paycheck or Surepay statement.

Library Barcode:

Q: I want a Library barcode, but I am a new employee and don't know my Employee ID number yet. Do I have to wait until I receive my first paycheck to get a barcode?
A:
No. New and rehired employees will be able to obtain a Library barcode without an Employee ID. Also, the Library has been asked not to laminate Employee ID Cards without Employee ID numbers in order to give new employees time to receive their first paycheck or Surepay statement and enter their Employee ID number on their ID Card..

The Impact of the Employee ID Number Conversion:

Q: Will I need to know my Employee ID number?
A:
We recommend you keep track of your new employee ID; you may need to use this new number to complete various UC documents.

Q: Will the Employee ID conversion affect my payroll deductions or direct deposit?
A:
No. Already-existing payroll deductions and direct deposit will not change after the conversion.

Q: What about electronic transactions that used to use Social Security Number, like bencom?
A:
Electronic transactions using bencom.fone, At Your Service, UC For Yourself and the Open Enrollment Action Line will continue to be accessible through the use of your SSN and PIN. These systems do not refer to employee ID numbers.

Q: What will happen with the systems at UCOP, like the UCRS?
A:
The Office of the President will convert existing ID numbers to the new Employee ID numbers for UCSC employees in the UC Retirement System and related plans, the Corporate Personnel System and the University-wide Directory System.

Local Databases:

Q: My office has its own database/data collection system that includes Social Security Number. How do we change it over to use the new Employee ID number instead?
A:
Doug Patten can help you convert your local data collection system from SSN to Employee ID. He can be reached at djpatten@ucsc.edu or at x 9-4223.

Additional Questions:

Q: I still have questions. Who should I ask?
A:
Questions can be directed to your Service Center.

​Employee ID Conversion - Information for Service Centers

Background

UC Santa Cruz has embarked on a project to implement employee identification numbers (EID) that are not based on individual Social Security Numbers (SSN). This project is in response to growing community concerns regarding confidentiality and privacy issues. ID numbers for academic, staff, and student employees in the Payroll/Personnel System (PPS) will be converted to a randomly generated 9-digit number through a mass, one-time process.

The new EID is a unique, nonpersonal identifier that can be collected and used for appropriate business needs. The use of SSN should be limited to those purposes outlined in the California Information Practices Act, or authorized by law. Therefore, all campus units should make every effort to transition from SSN to EID in local data collection systems.

Logistics

The PPS implementation is scheduled to take place the weekend of November 2 - 3, 2002. PPS will be unavailable while the changes to various systems are applied. Additionally, it is possible the conversion processes may run longer and thus, we have tentatively scheduled PPS to be down on Monday, November 4. An email will be sent to the PPS listserve on the morning of Monday, November 4, regarding PPS availability.

A report of current employees by Service Center, including old and new EID, will be distributed by mid-November.

Staff HR will distribute an initial stock of full-sheet, perforated, blank ID cards to Service Centers at the request of Service Center staff in anticipation of employee requests for replacement ID cards. Please see below for additional information.

Q & A

Following are answers to some questions that have come up in anticipation of this conversion.

How & When:

Q: How and when will employees find out what their new Employee ID number is?
A:
New Employee ID numbers will appear on Surepay statements and paper check stubs on the first payday after implementation, which is November 27, 2002, and thereafter.

Q: How will new employees receive an Employee ID number?
A:
Newly hired employees will automatically be assigned a randomly generated ID number as PPS representatives enter their HIRE bundle information into PPS. The "Employee ID" field of the EEID function will be closed to entry. In most cases, new and rehired employees will be advised to enter their EID on their ID card after receiving their first paycheck.

Q: Will rehired employees have multiple Employee ID numbers?
A:
Rehired employees will be reassigned their previous random ID number.

Q: Does the Employee ID conversion apply to student employees?
A:
The Employee ID conversion applies to all UCSC employees, both student and non-student.

Q: How will History work after the EID conversion? Will employees in History get new EIDs?
A:
Existing payroll earnings records and the PPS History database will be converted to reference the new randomly generated ID number to ensure consistency throughout our systems.

Employee ID Cards:

Q: Won't every employee want a new Employee ID card?
A:
Current employees have been advised that their ID cards are still valid. The new EID can be added to the current card, and the old ID number can be crossed or whited out without invalidating the card. Employees have also been advised that they may request a new ID card from their Service Center and that any other changes to an employee ID card (e.g. name change, end date, etc.) will need to be handled in the Service Center.

Q: Would it be possible for the Service Centers to get blank Employee ID cards in full sheets instead of as pre-cut, individual cards?
A:
Yes. At the request of the Service Centers, Jean Fargo from Staff HR investigated this possibility, and it is do-able. Upon request, Jean will distribute an initial stock of full-sheet, perforated, blank ID cards to Service Centers in anticipation of employee requests for replacement ID cards. Service Centers can request the blank ID cards directly from Jean at jbf@ucsc.edu or x9-5444. The cards come 8 cards to a sheet. Just indicate the number of cards you would like to have sent to your Service Center and Jean will do the math for the number of sheets to send to you. Jean will send the cards out via campus mail unless you specifically tell her that you want to come and pick them up at the Staff HR office.

Q: If the Service Center issues a replacement ID card, do they need to collect the old ID card?
A:
Yes.

PPS Interface/Functionality:

Q: Will I have to know an employee's EID to look him or her up in PPS?
A:
The functionality of PPS will not change. PPS users will continue to look up employee records by Employee ID, name, or SSN.

Q: Will the format of PPS reports change after the EID conversion?
A:
Yes. All reports issued from PPS will use the new randomly generated employee ID numbers.

Q: Will PPADs be generated after the EID conversion?
A:
No. The Employee ID conversion process does not generate PPAD forms.

Local Databases:

Q: My office has its own database/data collection system that includes Social Security Number. How do we change it over to use the new Employee ID number instead?
A:
Doug Patten can help you convert your local data collection system from SSN to Employee ID. He can be reached at djpatten@ucsc.edu or at x 9-4223.

Systemwide Issues:

Q: What about electronic transactions that used to use Social Security Number, like bencom?
A:
Electronic transactions using bencom.fone, At Your Service, UC For Yourself and the Open Enrollment Action Line will continue to be accessible through the use of your SSN and PIN. These systems do not refer to employee ID numbers.

Q: What will happen with the systems at UCOP, like the UCRS?
A:
The Office of the President will convert existing ID numbers to the new Employee ID numbers for UCSC employees in the UC Retirement System and related plans, the Corporate Personnel System and the University-wide Directory System.

Additional Questions:

Q: Where do Service Centers go with additional questions about the EID conversion and related issues?
A:
Questions about Employee ID Cards should be directed to Staff HR or Academic HR, as appropriate.
Other questions can be directed to the PPS Office at x 9-1080 or pps_office@ucsc.edu.

Q: Where will employees go with their questions about the EID conversion and related issues?
A:
Employees have been instructed to direct questions to their Service Center.

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