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Description
001230Advertising - Recruitment
Advertising in connection with staff and faculty recruitment.  For example, placing a classified advertisement in a newspaper or purchasing on-line advertising at a job seeker's website
001220Advertising (Federal Contract & Grant Only)
Non-promotional advertising which is federally chargeable according to the terms of the award.  Includes media costs of advertising for (1) personnel recruitment, (2) procurement of goods or services, (3) disposal of scrap or surplus materials, or (4) purposes necessary to meet the terms of a sponsored agreement
001240Advertising (not federally chargeable)
Promotional advertising, including the cost of promotional items such as brochures and T-shirts.  Also includes any advertising not included in the definition of federally chargeable advertising above
000440Athletic Equipment
Non-inventorial athletic equipment costing < $5,000.  If > $5,000 see codes beginning with 007000
008100Building Repair & Maintenance
Outside services and supplies for repair and maintenance of campus-owned or leased buildings.  (Not for use with construction projects)
000250Bulk Food Supplies
Bulk food purchases such as purchases by Dining Services.  Should not be used for food in connection with entertainment, social activities or business meetings
002270Cellular Charges
Purchases related to cellular telephone service contracts
000800Chemicals - Organic/Inorganic
Purchase of non-hazardous chemical materials
009535CIP-Accessories to Plant Equipment
For authorized construction related purchases only.  Must be used with organization code 97xxxx.
009573CIP-Advertising
For authorized construction related purchases only.  Must be used with organization code 97xxxx.
009574CIP-Blueprints
For authorized construction related purchases only.  Must be used with organization code 97xxxx.
009510CIP-Construction
For authorized construction related purchases only.  Must be used with organization code 97xxxx.
00958ECIP-Entertainment
For authorized construction related purchases only.  Must be used with organization code 97xxxx.
009530CIP-Equipment Groups 2 & 3
For authorized construction related purchases only.  Must be used with organization code 97xxxx.
009575CIP-Miscellaneous
For authorized construction related purchases only.  Must be used with organization code 97xxxx.
009600CIP-Non-Capitalized Expenses
For authorized construction related purchases only.  Must be used with organization code 97xxxx.
009572CIP-Reproduction
For authorized construction related purchases only.  Must be used with organization code 97xxxx.
009500CIP-Site Clearance
For authorized construction related purchases only.  Must be used with organization code 97xxxx.
009571CIP-Testing
For authorized construction related purchases only.  Must be used with organization code 97xxxx.
000510Classroom & Training Supplies/Materials
Classroom supplies, books, manuals, and training materials (Does not include purchases for the Library - See account code 000500)
000860Compressed Gases
Gas or gas mixture in high pressure cylinder
007170Computer Software License > $5000
Software license costing $5,000 or more purchased from outside software vendor as a one-time purchase (perpetual license)
000073 Computer Software Maintenance
Software maintenance fees or contracts (warranties, if charged separately from computer equipment)
000070Computer Software/Licenses/Rental
Computer software or software license/rental costing less than $5,000 - one-time or annual payment
000060Computer Supplies (exclude software)
Supplies for computers, excluding software
007020Computers - Inventorial
Computer costing $5,000 or more (single item)
001275Contract Board Payments
Short term contracts for lodging for campus visitors such as lecturers and performers.
000080Copier, Printer Supplies
Office machine supplies such as toner
001440Copyrights, Licenses & Royalties
Including copyrighted/licensed usage rights
000870Cost of Goods Sold
Purchase of inventory for resale (e.g. textbooks purchased by Bay Tree Bookstore)
000450Costumes
Clothing and accessories for theatrical productions and events
001180Custodial (Janitorial) Services
Custodial and janitorial services by non-employees
001285Donations, Gifts & Contributions
Restricted use - Payments to external organizations; for example, funds raised by students for a charitable contribution
008260Electrical Supplies
Electrical repair and maintenance supplies
001251Entertainment - Academic Activities
Visitors/official guests for lectures, colloquia, seminars
001270Entertainment - Business Meeting
Meeting to conduct official UC business
001250Entertainment - Employee Morale Building
Recognition, holiday, retirement (top-level EEC approval required)
001271Entertainment - Events (Hospitality)
Prospective donor, community relations, volunteer recognition, alumni
001272Entertainment - On-the-job Meals
Restricted to employees unable to leave work location for meal periods
001271Entertainment - Recruitment
Faculty, staff, student athletes/scholars
001253Entertainment - Student Events
Study hall, orientation, commencement, student meetings/events
001273Entertainment - Student Outreach
Outreach to prospective students
007010Equipment - Inventorial
Equipment costing $5,000 or more (single item) excluding computers and furniture; includes office equipment, transportation equipment, accessories and components included with the initial purchase of the equipment (for accessories and components purchased subsequently, use 007000)
007000Equipment - Inventorial (accessories)
Components and accessories to inventorial equipment (cost exceeds $5,000) that are acquired through a separate purchase order from the original equipment.
007130Equipment - Inventorial (credit with trade-in)
Purchase of inventorial equipment costing $5,000 or more when credit towards purchase price is received for the trade-in of inventorial equipment.
007090Equipment - Inventorial (installment purchase)
Single item lease Purchase (installment purchase) - cost exceeds $5,000
006090Equipment - Non-Inventorial ($1,500-$4,999)
Equipment costing less than $5,000 but at least $1,500 (single item), including computers, office equipment, transportation equipment
006085Equipment - Non-Inventorial ($200-$1499)
Equipment costing less than $1,500 but at least $200 (single item),  including computers, office equipment, transportation equipment
006080Equipment - Non-Inventorial (cost of $200 or less)
Equipment costing less than $200 (single item),  including computers, office equipment, transportation equipment
006000Equipment - Repairs & Maintenance
Outside services for non-contractual equipment repairs and maintenance
006130Equipment Capital Lease > $100K
Leased equipment with a fair market value (cash value) of $100,000 or greater; if the value of the equipment is less than $100,000, use account code 006135.
006135Equipment Lease < $100K
Leased equipment with a fair market value (cash value) less than $100,000; if the value of the equipment is $100,000 or greater, use account code 006130.
006120Equipment, rental
Short-term rentals of equipment, including computers, furniture and other equipment; excludes leased equipment
000200Exhibition Materials & Supplies
Material and supplies used in exhibitions
001110External/Outsourcing
Printing Services and Plant Accounting use only
006110Fabrication, External Sale
Materials and outside services for use in a fabrication which will be sold to an external buyer.  (For items used in the fabrication of equipment for internal use, see code 007050)
007050Fabrication, Internal
Components, parts, materials, supplies and outside services for use in the fabrication of inventorial equipment that will be used internally.  (For items used in the fabrication of equipment that will be sold to external buyers, use code 006110)
008250Facilities Renovation, Alterations
Outside services and supplies for improvements to campus-owned or leased buildings.  (Not for use with construction projects)
000815Field Supplies
Supplies used when conducting research or instruction out in the field
008050Fuel oil
Bulk purchases of fuel oil by Fleet Services
007040Furniture - Inventorial
Furniture costing $5,000 or more (single item)
006100Furniture - Non-Inventorial
Furniture with a single item cost less than $5,000
000820Glassware & Ceramics
For use by Dining Services for supplies in connection with Dining Halls
000720Hazardous Materials - Chemicals
Purchase of hazardous chemical materials (includes poison or toxic agents, corrosive chemicals, flammable materials, explosives, and materials in which dangerous heat build-up occurs in storage. Includes DEA Controlled substances).
000730Hazardous Materials - Other
Purchase of other hazardous materials (other than chemical or radioactive, may include biological agents, patient specimens and refrigerants)
000710Hazardous Materials - Radioactive
Purchase of hazardous radioactive materials (also referred to as radioisotopes or radionuclide’s).
001320Hazardous Materials Removal - Other
Outside services for the removal of miscellaneous hazardous materials including medical waste (excluding radioactive and chemical waste) from the campus.  (See code 000730 for definition of miscellaneous hazardous materials.)
001310Hazardous Materials, Removal - Chemical
Outside services for the removal of chemical hazardous materials from the campus.  (See code 000720 for definition of chemical active hazardous materials.)
001300Hazardous Materials, Removal - Radioactive
Outside services for the removal of radioactive hazardous materials from the campus.  (See code 000710 for definition of radioactive hazardous materials.)
001450Insurance
Insurance purchases, including student health insurance and special events. For additional information, refer to Risk Management Insurance Programs or contact Risk Services.
008290Janitorial Supplies
Cleaning and maintenance supplies for use by custodians
000840Lab Animals / Feed
Laboratory animals and animal feed
000810Laboratory Supplies
General laboratory supplies; examples include test tubes, beakers, chemicals, reagents, testing kits and other expendable supplies used in laboratories.  NOTE: Not to be used for hazardous materials--See codes 000710, 000720, and 000730
001190Laundry services
Outside laundry services, used primarily by Physical Plant
000500Library materials (Non-inventorial)
Non-inventorial library books and materials costing < $5,000.  If > $5,000, use code 007150
006040Maintenance - Contract
Contract, equipment maintenance
002560Media - Educational (TV/AV)
Media-Educational TV/AV services or rental
005010Medical Services
Outside services used for medical purposes
005000Medical Supplies
Supplies used for medical purposes; for example, first aid supplies and Health Center supplies
001200Memberships (federally chargeable)
Cost of the institution's membership in business, technical and professional organizations and the cost of subscriptions to periodicals issued by these organizations
001210Memberships (non-federally chargeable)
Cost of membership in any civic or community organizations, or country, social, or dining club organizations, and the cost of subscriptions to periodicals issued by these organizations
004540Moving Expense-NonQualified-New Hires
Employee relocation cost - taxable payment (Non-Qualified)
004520Moving Expense-Qualified-New Hires
Employee relocation - non-taxable payment (Qualified)
000030Office Supplies
Supplies used in the office such as pens, paper, file folders, envelopes, etc.
000300Outbound Freight / Mailing Costs
Shipping, postage and outgoing freight charges, express mail and courier services, outside mailing services
008280Painting Supplies
Painting related and maintenance supplies (Refer to Theatrical Materials & Art Supplies for supplies used in theatrical productions and art programs, account code 000100)
CG1190Participant Support (Contract & Grant Only)
Restricted use for contract and grant only
000765Parts
Parts costing less than $5,000
001030Performer / Artist Services
Artistic and performance related fees for services provided
002550Photography & Photo Processing
Photographic services, including photographer fees, photograph developing and processing
008270Plumbing Supplies
Plumbing repair and maintenance supplies
001400Police / Security Services
Restricted use - Security and police services performed by non-employees
000050Printed Supplies (custom-printed)
Printed forms, letterhead, business cards, brochures, etc. – custom-printed
002570Printing Publications
Printing and publication services
001120Prize/Award Payment
Prizes and awards are restricted by University policy.  See Business and Finance Bulletin G-41 for restrictions related to employee awards and Business and Financial Bulletin G-42 for restrictions related to non-employee awards.
000150Production / Event Materials
Material and supplies used in productions and events
008380Professional Fees - Other
Outside professional services not otherwise categorized
008060Propane / Butane
Bulk purchases of gas by Physical Plant. (Refer to compressed gasses for laboratory use, account code 000860)
001460Public Relations Services
Outside services in connection with public relations
000520Publications and Other Media
Includes all types of media, including electronic
008360Real Estate Leases
Real property leases approved by the UCSC Real Estate Office
008242Recycling Services
Outside services used for recycling purposes
008350Rental, Facility
Short-term facility rental of less than one year (non-recharge), including storage units, meeting rooms and exhibition halls
008295Repairs & Maintenance - Miscellaneous Supplies
Other repair and maintenance supplies not separately identified
002580Reproduction and Photocopying
Outside reprographic services, including photocopying
001420Scientific Analysis & Testing
Services in connection with scientific testing and analysis, for example outside laboratory fees
000830Scientific Instruments
Research equipment/instruments costing less than $5,000
001010Services - Consultant
Outside consulting services
001260Services - Not Otherwise Categorized
Miscellaneous outside services
001150Staff Development/Training
Outside services and materials in connection with staff training and development which are job related
001205Subscriptions
Newspapers, magazines, and periodicals
000010Supplies - Not Otherwise Categorized
Miscellaneous supplies
000100Theatrical Materials & Art Supplies
Material and supplies used in theatrical productions and art programs.
000760Tools
Tools costing less than $5,000
001035Trainer / Instructor Fees
Services provided by instructors and trainers who are not employees
004480Travel
Lodging, meals, vehicle rental and other costs in connection with miscellaneous travel for University business
CG4310Travel (Contract & Grant Only)
General business - within or with a California destination - federally-funded
004100Travel, Conference Reg Fees
Registration fee - non-federally-funded
004360Travel, Outreach
Lodging, meals, vehicle rental and other costs in connection with pre-college student outreach related travel for University business
004350Travel, Student
Student travel related costs such as lodging and van rental
001140UC Funded (Hosted) Activities
Payment made to individuals for expenses incurred attending or supporting an event funded by UCSC (such as a conference, symposia, workshop, training, or on-going program activity). Payments to other entities need to be on PO's or travel forms. All fund sources are allowable; except participant support as budgeted on extramural awards.
004660Vehicle Repair
Outside services for vehicle repair and maintenance
001430Writer/Editor Services
Outside services in connection with writing and editing
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