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Payroll Resources

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Please contact the Payroll Help line at 459-2488 with questions or locate​ your representative directly.

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California Casualty Insurance Premium - Processing Error Alert
Employees whose California Casualty insurance premiums are deducted from their UC pay will notice that there was no deduction from January's pay, as a result of a UCOP payroll processing complication. They are aware of this problem and are working with California Casualty to correct it. We expect January's missed insurance premium deduction to be spread out over the remaining 2016 pay cycles. The adjusted insurance premium schedule will be announced as soon as it becomes known to us. If you have any questions, please contact the Payroll Office at payhelp@ucsc.edu, or check the Payroll Resources page for updates.

Update: 2/3/16
We have confirmed that California Casualty insurance will be deducting the missed premium payment from each affected employee's future payroll payment(s). California Casualty will be individually reviewing each affected employee's account, determining the repayment amount and start and end date of the deduction adjustment period, directly notifying each employee of the adjustment amount and duration, and providing contact information should there be questions.

1042-S (Foreign Person’s U.S. Source Income Subject to Withholding)
Digital copies will be available mid-February on GLACIER for eligible nonresidents (employees who claimed a tax treaty exemption, all nonresident alien scholarship/fellowship recipients and all other nonresident alien payees generally paid through vendor system).

Electronic W-2s
Electronic W-2s for 2015 are now available at AYSO. For employees who did not opt out of paper delivery, printed W-2s will be mailed to permanent addresses postmarked by 1/31/2016.

W-2s are required when filing both California State and Federal Tax returns. The filing deadline is April 15th.

Direct Deposit
Learn more about enrolling in Direct Deposit

Accessing AYSO for the first time? Help can be found in the Payroll Guide here.

​Payroll quick links

​payroll forms

Important Form Information:
Experiencing PDF issues? Please try right clicking the form link (ctrl + click on Mac) and selecting "save target as" or "save link as" to save the form to your desktop, then open the form with Adobe Reader or Acrobat Pro.
  
  
  
Alternative_Pay_Processing_Request.pdfWritable PDFAlternative_Pay_Processing_Request
Backup_for_Overpayment.pdfBackup_for_Overpayment
Cancel_Payroll_Deduction.pdfCancel_Payroll_Deduction
Damage_Payment_Release.pdfDamage_Payment_Release
Damage_Payment_Report.pdfDamage_Payment_Report
Foreign_National_Hiring_Memo.pdfForeign_National_Hiring_Memo
Glacier_Access_Admin2_Request.pdfGlacier_Access_Admin2_Request
Glacier_Access_Admin3_Request.pdfGlacier_Access_Admin3_Request
Glacier_Initial_Information.pdfWritable PDFGlacier_Initial_Information
Intercampus_OneTime_Pay_644CT.pdfWritable PDFIntercampus_OneTime_Pay_644CT
Interlocation_Incoming_Memo.pdfWritable PDFInterlocation_Incoming_Memo
Interlocation_Outgoing_Memo.pdfWritable PDFInterlocation_Outgoing_Memo
Overpayment_Cover_Letter.docWritable PDFOverpayment_Cover_Letter
Overpayment_Cover_Letter_Academic.docWritable PDFOverpayment_Cover_Letter_Academic
Payroll_Records_Request.pdfWritable PDFPayroll_Records_Request
Previous_Employment_Verification.pdfPrevious_Employment_Verification
Reissue_Payroll_Check.pdfWritable PDFReissue_Payroll_Check
Separation_Payment_AB2410.pdfSeparation_Payment_AB2410
Separation_Payment_AB2410.xlsSeparation_Payment_AB2410
Separation_Supplement_Payment_AB2410.pdfSeparation_Supplement_Payment_AB2410
Separation_Supplement_Payment_AB2410.xlsSeparation_Supplement_Payment_AB2410
Temporary_Campus_Appointment_560T.pdfWritable PDFTemporary_Campus_Appointment_560T
  
Employee's Federal-State Withholding_UC_W-4/DE-4
IRS_Form_8233
IRS_Form_8233_Instructions
IRS_Form_W-7
IRS_Form_W-7_Instructions
IRS_Form_W-8BEN
IRS_Form_W-8BEN_Instructions
Non-Resident Alien Employee's Federal-State Withholding_UC_W-4NR/DE-4
Personal Data Change_UPAY_544
Personnel Out-of-State Tax Witholding_UPAY_830
UC State Oath of Allegiance, Patent Policy, and Patent Acknowledgement
UC_W-8BEN
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