Accounts Payable Announcements

Jul12026

Entertainment Reporting Form (ERF) & Meal Expense Tracker (MET) Retired
Effective July 1, 2026, the Entertainment Reporting Form (ERF / Recharge Form) and Meal Expense Tracker (MET) have been retired. Business entertainment reporting and documentation requirements have been integrated into existing financial systems to reduce manual steps, improve efficiency, and enhance transparency.

All meal expense tracking functions have transitioned to the Event Expense Aggregator tool, available July 1st, 2026. This new resource provides a more robust framework for tracking cumulative event costs and calculating per-person meal expense rates across UCSC’s various financial systems.

For more information, please see the full announcement.

May82026

CruzBuy Email Order Management
Suppliers who receive Purchase Orders via email can now manage purchase orders directly from their email. When a purchase order is distributed by email, suppliers will see a secure link that provides access to order details.

For invoicing, suppliers will be guided to a new streamlined web form designed specifically for email-based order management. The invoice form includes the key required fields needed for invoice submission, making the process faster and easier without requiring additional system access.

This enhancement is designed to improve supplier efficiency, reduce manual communication, and accelerate invoice processing. Suppliers with questions or who need assistance using Email Order Management, please get in touch with the eProcurement helpdesk at buy4me@ucsc.edu.