Accounts Payable Announcements

May82026

CruzBuy Email Order Management
Suppliers who receive Purchase Orders via email can now manage purchase orders directly from their email. When a purchase order is distributed by email, suppliers will see a secure link that provides access to order details.

For invoicing, suppliers will be guided to a new streamlined web form designed specifically for email-based order management. The invoice form includes the key required fields needed for invoice submission, making the process faster and easier without requiring additional system access.

This enhancement is designed to improve supplier efficiency, reduce manual communication, and accelerate invoice processing. Suppliers with questions or who need assistance using Email Order Management, please get in touch with the eProcurement helpdesk at buy4me@ucsc.edu.

May62026

ERF & MET Retirement + New Dining Payment Process
Starting July 1, 2026, the Entertainment Reporting Form (ERF / Recharge Form) and Meal Expense Tracker (MET) will be retired - use a OneCard or Instant Card for campus dining and complete required documentation in CruzFly. The MET will be replaced by the Event Expense Aggregator.

For more information, please see the full announcement.