FIS Announcements

Jul132024

​FY24 GL and Encumbrance Roll Processing COMPLETE
The FY24 General Ledger and Encumbrance Rolls were successfully completed on Saturday, 7/13. All fund balances and open encumbrances were rolled forward​ into FY25. All documents must now have a transaction date in July 2024 for posting to ledgers. FY24​, Period 12 is now closed.​​​​​​​​​​

Jul92024

​FIS Unavailable starting Friday, 7/12/24, at end of business due to FY24 GL and Encumbrance Roll Processing
FIS will be unavailable starting Friday, 7/12/24, starting at end of business while the fiscal close General Ledger and Encumbrance carryforward processes are run. All FY24 journals must be completed & approved by all approvers by end of business on 7/12 to affect FY24​ ledgers. Period 12 will be considered closed when FIS becomes unavailable.

Email will be sent to fis_user@ucsc.edu when the system is available again.​​

Jun52024

​FZAJVCD and FZAJVEL Navigation Issues​

We are aware of navigation issues involving copying sequences, and adding additional sequences in our upgraded FZAJVCD and FZAJVEL pages. We are currently working with ITS to resolve these issues, and get navigation back to the way it was. In the meantime, we want to provide this post with some tips on how to avoid the issues, and what to do if you encounter them. Click here for more information​.

May312024

FIS Banner Document Text (FOATEXT) Issue
There is currently an issue affecting users that enter Document Text via the Related menu in FIS Banner. It is related to how FIS Banner stores Document Type values (PO, CHK, INV, JV, etc), and shares them across the entire application. FIS is currently working with ITS on a fix for this issue that we hope to implement soon. This issue affects various pages including:

FGAJVCD, FZAJVCD, FZAJVEL - Journal Voucher Entry pages
FGAENCB - General Encumbrance Maintenance
FTMVEND - Vendor Maintenance
FTMFUND - Fund Maintenance
​FRAGRNT - Grant Maintenance ​

This post will provide examples, and workarounds to avoid this issue when entering Document Text on the Journal Voucher entry pag​es.
Click here for more information​.

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May132024

Fiscal Close 2023-2024 Calendar Now Available
The annual Fiscal Close Calendar for 2023-2024 is now available. This calendar includes important deadlines for invoice, PO/CruzBuy, CTE/CruzFly and recharge processing. In addition, this calendar includes important UCPath related deadlines, including Funding Entry Freeze, and last day for FY24 Salary Cost Transfer Approvals.

A detailed calendar of closing events is posted on the Financial Affairs website. Please take the time to review the Fiscal Close 2023-2024 Schedule.