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Account Codes Directory

View Numerical Listing
View Categorical Directory

administrative

All Administrative account codes are for restricted use. Check with Accounting for validity of use.


001330  |  Debt Collection Fees
001340  |  Legal Fees
001345  |  Audit Fees
001385  |  Expense Reclass to W2 Income
009430  |  Taxes, Fines & Penalties
009435  |  Damage Payments

​computers


000060  |  Computer Supplies (not software)
000070  |  Computer Software Licenses / Rental
000072  |  Computer Software Rental
000073  |  Computer Software Maintenance
007170  |  Computer Software License (greater than $5000)

​contract & grant


CG1180  |  Participant Support: Travel
CG1185  |  Participant Support: Undocumented Travel
CG1190  |  Participant Support: Non-Travel
CG1195  |  REU Stipend - 25% IC
CG1196  |  REU Non-Stipend, Exempt
CG1197  |  REU Stipend-Exempt
CG1198  |  REU Non Stipend-Subject to IC
CG4100  |  Travel: Conf Reg Fees
CG4310  |  Travel: Domestic-In State
CG4410  |  Travel: Domestic-Out of State
CG4470  |  Travel: Foreign
CG4480  |  Travel: Conf Reg Fees-Foreign
CG9400  |  Subaward/Subcontract payments after initial $25,000
CG9480  |  Subaward/Subcontract initial payments up to $25,000

​entertainment


001250  |  Employee Morale Building
001251  |  Academic Activities
001253  |  Student Programming Events
001270  |  Business Meetings
001271  |  Hospitality & Recruitment
001272  |  Employee On the Job Meals
001273  |  Student Outreach Events

equipment: Inventorial

Equipment assembly and/or installation: Use the same account code as that used to record the purchase of the equipment.


007000  |  Accessories to Inventorial Equip
007010  |  Inventorial excluding computers or office furniture
007020  |  Computers
007040  |  Furniture
007050  |  Fabrication, Internal
007051  |  Fabrication, Complete
007090  |  Installment Purchase
007110  |  Initial Supplies or Components
007130  |  Credit with Trade In
007170  |  Computer Software License

​equipment: non-Inventorial

For equipment purchases costing $5,000 or more, see Equipment: Inventorial.


006040  |  Equipment: Maintenance Contracts
006050  |  Equipment: Copier Maint. Contracts
006080  |  Equipment: less than $200
006085  |  Equipment: $200-$1,499
006090  |  Equipment: $1,500-$4,999
006100  |  Furniture less than $5,000
006120  |  Equipment: Rental
006130  |  Capital Lease greater than $100,000
006135  |  Lease less than $100,000

​goods & supplies​


000010  |  Supplies: Not Otherwise Categorized
000030  |  Office supplies
000040  |  Pre-printed Forms/Letterhead
000050  |  Printed Forms, Stationery
000060  |  Computer Supplies (not software)
000070  |  Computer Software/Licenses/Rentals
000080  |  Copier, Printer Supplies
000100  |  Theatrical Materials & Supplies
000150  |  Production/Event Materials
000200  |  Exhibition Materials & Supplies
000250  |  Bulk Food Supplies
000400  |  Paper Stock
000420  |  Musical Instruments
000440  |  Athletic Equipment
000450  |  Costumes
000500  |  Library Materials (Non-Inventorial)
000510  |  Classroom & Training Supplies/Materials
000511  |  Testing Materials
000520  |  Publications and Other Media
000530  |  Video Tapes
000550  |  Library Book Binding
000700  |  Fertilizers & Pesticides
000710  |  Hazardous Materials-Radioactive
000720  |  Hazardous Materials-Chemicals
000730  |  Hazardous Materials-Other
000760  |  Tools
000765  |  Parts
000800  |  Chemicals-Organic/Inorganic
000810  |  Laboratory Supplies
000815  |  Field Supplies
000820  |  Glassware & Ceramics
000830  |  Scientific Instruments
000840  |  Lab Animals/Feed
000850  |  Dry Ice
000860  |  Compressed Gases
000870  |  Cost of Goods Sold
001205  |  Subscriptions
004640  |  Vehicle Fuel Charges
005000  |  Medical Supplies
006100  |  Furniture (non-inventorial)
008050  |  Fuel Oil Bulk Purchases
008060  |  Propane/Butane Bulk Purchases
008260  |  Electrical Supplies
008270  |  Plumbing Supplies
008280  |  Painting Supplies
008285  |  Glazing Supplies
008290  |  Janitorial Supplies
008295  |  Repairs & Maint-Misc. Supplies

​miscellaneous


000300  |  Outbound Freight/Mailing Costs
001120  |  Gifts, Prizes & Awards Payment
001130  |  Subsistence Payment
001200  |  Memberships-Fed Chargeable
001210  |  Memberships-Non Fed Chargeable
001285  |  Donations & Contributions
001440  |  Copyrights & Royalties
002270  |  Cellular Charges
002300  |  Postage
002340  |  Express Mail Service
112160  |  Advance/Subject Payments

​moving & relocation


001290  |  Campus Moving Recharges
004520  |  Moving Expense: Qualified-New Hires
004540  |  Moving Expense: Non-Qualified-New Hires

plant


009500  |  Site Clearance
009510  |  Construction
009530  |  Equipment Groups 2 & 3
009535  |  Accessories to Plant Equipment
009571  |  Testing
009572  |  Reproduction
009573  |  Advertising
009574  |  Blueprints
009575  |  Miscellaneous
00958E  |  Entertainment
009600  |  Non-Capitalized Expenses

​recharges & journals


001265  |  Administrative Services
001280  |  Expense Sharing Debit, Unit to Unit
001370  |  Shop Charges
001470  |  ITS Computer Services
002200  |  Telephone Local Calls & Equipment
002250  |  Long Distance Calls
002300  |  Postage
002340  |  Express Mail Services
002400  |  Parking Permits: Reserved Space
002420  |  Parking Permits: "O" Permits
002430  |  Parking Passes: Temporary/Guest
002440  |  Parking Permits: "A" Permits
004600  |  Fleet Services Garage Charges
004620  |  TAPS Vehicle Rental
006500  |  Expense Sharing Credit, Unit to Unit
008010  |  Physical Plant Utilities Recharges
008300  |  Campus Space Rental
009000  |  Revenue Credits from Departments
009001  |  Recharges Photocopy Services
CG4610  |  Fleet Services Garage Charge

services


001000  |  Services: Misc
001010  |  Services: Consultants
001015  |  Information Systems Consultants
001020  |  Honoraria-Non-UC Employee
001030  |  Performer/Artist Fees
001035  |  Trainer/Instructor Fees
001070  |  Data Entry/Word Processing Services
001100  |  Temp Help-Outside Agency
001110  |  External/Outsourcing
001140  |  UC Funded (Hosted) Activities
001150  |  Staff Development/Training
001180  |  Custodial Services
001190  |  Laundry Services
001220  |  Advertising (Federally Chargeable)
001230  |  Advertising-Recruitment
001240  |  Advertising (Not Fed Chargeable)
001260  |  Services: Not Otherwise Categorized
001275  |  Contract Board Payments
001300  |  Haz Mat Removal-Radioactive
001310  |  Haz Mat Removal-Chemical
001320  |  Haz Mat Removal-Other
001380  |  Foreign National Compensation Payment
001400  |  Police/Security Services
001410  |  ITS Tech Services
001420  |  Scientific Analysis & Testing
001430  |  Writer / Editor Services
001450  |  Insurance
001460  |  Public Relations Services
002540  |  Graphic Services
002550  |  Photography & Photo Processing
002560  |  Media-Educational (TV/AV) Services
002570  |  Printing-Publication Services
002580  |  Reproduction & Photocopy Services
004660  |  Vehicle Repair
005010  |  Medical Services
006000  |  Equipment-Repair & Maint Services
006060  |  Lab Equipment Maintenance
006070  |  Computer Maintenance
006110  |  Fabrication Services-External Buyers
006120  |  Equipment Rental
008100  |  Building Repair & Maintenance Services
008242  |  Recycling Services
008250  |  Facilities Renovations, Alterations
008350  |  Facility-Rental of Space
008360  |  Real Estate Leases
008370  |  Real Estate Management Services
008380  |  Professional Fees-Other

​students


001040  |  Scholarship: Non-Qualified
001041  |  Scholarship: Qualified
001080  |  Fellowship: Non-Qualified
001081  |  Fellowship: Qualified
001090  |  Student Temporary Help Recharge
001253  |  Entertainment: Student Events
001273  |  Entertainment: Student Outreach
004350  |  Student Travel

travel


004100  |  Conference Registration Fees
004300  |  Travel within California
004320  |  Conference within California
004350  |  Student Travel
004360  |  Outreach Travel
004400  |  Travel outside of California
004420  |  Conference outside of California
004460  |  Foreign travel
004480  |  Travel
112150  |  Cash Advance
CG4100  |  Contract: Conference Registration Fees
CG4310  |  Contract: Travel within California
CG4410  |  Contract: Travel outside California
CG4470  |  Contract: Foreign Travel
CG4480  |  Contract: Foreign Travel Conference Registration
CG4610  |  Contract: University Garage Charge

​utilities


002200  |  Telephone: Local calls & equipment
002250  |  Telephone: Long distance calls
008010  |  Physical Plant Recharges
008020  |  Electricity
008030  |  Water & Sewage
008040  |  Natural Gas
008050  |  Fuel Oil Bulk Purchases
008060  |  Propane/Butane Bulk Purchases
Numerical Listing
Code Type Title
University of California
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