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Entertainment & Events

​The following resources contain information about Entertainment purchasing methods and procedures.

Please contact entertainmenthelp@ucsc.edu with questions or locate your AP representative directly.​

Contacts

Mailing Address:
   Accounting Services
   Univ of California Santa Cruz
   1156 High St
   Santa Cruz, CA 95064

Office Location:
   100 Enterprise Way
   Scotts Valley, CA 95066

Intercampus Mailstop:
   Accounting

Email:
   Accounts Payable
   Entertainment Help

Fax Number: 459-1723

Accounts Payable Office Contact List​

Guides & Info

Entertainment, Business Meeting and Other Events Expense Guide Entertainment Reporting Process Changes: July 2016 Approved Caterers Approved Transportation Services Approved Bartending Services​​

​Max Per-Person Meal Rates

Breakfast - $34
Lunch - $59
Dinner - $103
Refreshments - $24

Detailed Rate Information​

Forms, Resources & Quiz

Setting Up New Payees
Needed if payee is not in the UCSC Payee Database. Payee Setup 204 Vendor Electronic Funds Authorization

Entertainment Announcements

Entertainment Announcements Archive
Jul12026
Entertainment Reporting Form (ERF) & Meal Expense Tracker (MET) Retired
Effective July 1, 2026, the Entertainment Reporting Form (ERF / Recharge Form) and Meal Expense Tracker (MET) have been retired. Business entertainment reporting and documentation requirements have been integrated into existing financial systems to reduce manual steps, improve efficiency, and enhance transparency.

All meal expense tracking functions have transitioned to the Event Expense Aggregator tool, available July 1st, 2026. This new resource provides a more robust framework for tracking cumulative event costs and calculating per-person meal expense rates across UCSC’s various financial systems.

For more information, please see the full announcement.