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Entertainment & Events

​The following resources contain information about Entertainment purchasing methods and procedures.

Please contact entertainmenthelp@ucsc.edu with questions or locate your AP representative directly.​

Contacts

Mailing Address:
   Accounting Services
   Univ of California Santa Cruz
   1156 High St
   Santa Cruz, CA 95064

Office Location:
   100 Enterprise Way
   Scotts Valley, CA 95066

Intercampus Mailstop:
   Accounting

Email:
   Accounts Payable
   Entertainment Help

Fax Number: 459-1723

Accounts Payable Office Contact List​

Guides & Info

Entertainment, Business Meeting and Other Events Expense Guide Entertainment Reporting Process Changes: July 2016 Approved Caterers Approved Transportation Services Approved Bartending Services​​

​Max Per-Person Meal Rates

Breakfast - $34
Lunch - $59
Dinner - $103
Refreshments - $24

Detailed Rate Information​

Forms, Resources & Quiz

Setting Up New Payees
Needed if payee is not in the UCSC Payee Database.Payee Setup 204Vendor Electronic Funds Authorization

Entertainment Announcements

Entertainment Announcements Archive
Apr12026
Retirement of Entertainment Reporting Form and Meal Expense Tracker
Effective July 1, 2026, the Entertainment Reporting Form (ERF) and the Meal Expense Tracker (MET) will be retired and removed from the Financial Affairs website. These legacy tools are being replaced by existing financial systems and a new expense aggregator tool designed to assist with event planning and streamline the procurement and reimbursement processes.

The transition aims to consolidate financial data entry into primary enterprise systems, reducing redundant documentation and improving fiscal transparency. Campus units should plan to transition to the preferred methods and systems for all entertainment and meal-related expenses by the July 1st retirement date.

For more information, please see the full announcement.
Feb112026
Entertainment DOA Form Upgrade
The Entertainment Delegation of Authority (DOA) process is transitioning to a DocuSign enabled web form on Tuesday, 2/17/26.

Going forward Entertainment Delegations will be based solely on level 2/3/4 Org Codes, Funds will no longer be specified in the Entertainment Delegation.

To establish an Entertainment Delegation the Delegate and Delegator will be required to complete, review, and sign the DOA form. The DOA form will automatically route to the Accounting Office for final review and approval. Designating Top-Level Approval for EECs will require additional approval from the Chancellor's Office.

Questions about the new DOA form and process can be directed to the FAR Office within Accounting.
Any issues encoutered while using the new DOA form can be reported to the FinAff-Tech team.