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Entertainment Announcements Archive
- Aug122024
CruzFly is Now the Primary System for Reimbursement Requests All Reimbursement Requests for UCSC payees should now be processed through
CruzFly. Other forms and processes, such as Direct Payment, Post-Travel, Travel Advance Request, and the Entertainment Reporting Form (ERF) should only be necessary when the person being reimbursed is a non-UCSC affiliate (that is, does not have a CruzID email address), or in special circumstances. For information about CruzFly, including how to get an account, please see the
CruzFly User Manual.
For questions please contact
cruzfly-help@ucsc.edu.
- May282024
Scheduled Site Maintenance Complete
The site maintenance has been successfully completed, and full functionality has been restored.
This was a significant upgrade to the underlying service that powers our website.
If you notice any website issues, please contact the web team at finaff-tech@ucsc.edu.
- May202024
Scheduled Site Maintenance and Content Freeze Over Memorial Day Weekend
Beginning Friday 5/24 @ 5:30pm through Tuesday 5/28 @ 7am the Financial Affairs website will be undergoing scheduled maintenance. While the site will remain available in a read-only mode, some services will be impacted.
Notably, the Entertainment Dashboard and ERF/MET forms will be unavailable during this scheduled maintenance period. If you have questions or issues regarding this maintenance, please contact the web team at finaff-tech@ucsc.edu. - Feb262024
Financial Affairs Website: Planned Outage on 3/3/24 from 2:30am - 5:30am
The Financial Affairs website will be unavailable for 3 hours on Sunday morning, March 3rd, from 2:30am to 5:30am for scheduled system maintenance. This will impact access to systems such as CruzBuy, CruzPay, CruzFly, ERS, and FIS. Please plan accordingly and contact finaff-tech@ucsc.edu with any questions.
- Sep82022
Increase in Meal Rates for Business Travel and Entertainment
Changes to UC Business and Finance Bulletin G-28 "Travel Regulations" have been approved by the UC President for Fiscal Year 2022-23.
The changes increase maximum meal rates for both Travel and Entertainment related events.
-
Travel: Maximum daily reimbursement for meals and incidentals (for domestic travel) has increased from $62 to $79.
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Entertainment: The maximum meal rates for entertainment and business meeting meals have increased for all meal types.
Please see the full announcement for more detail on these changes.
Travel Meals
Business and Finance Bulletin G-28, Travel Regulations (Travel Policy) defines the Meal and Incidental Expenses (M&IE) Reimbursement Cap as the maximum amount authorized for the daily meal and incidental expenses established by the University. This is for all business travel of less than 30 days in the continental United States, which includes the 48 contiguous states and the District of Columbia.
The maximum M&IE rate for the Fiscal Year 2022-2023 is $79.00 and is based on the highest per diem rate available for all UC locations as published by US General Services Administration for Fiscal 2023. We will continue to follow this methodology to select a new M&IE rate for future fiscal years and will update the Travel Policy accordingly.
Entertainment Meals
The maximum meal rates for entertainment and business meeting meals have been increased in response to soaring food prices. The new rates are as follows:
|
|
| Breakfast |
$31 |
| Lunch |
$54 |
| Dinner |
$94 |
| Light Refreshments |
$22 |
As a reminder, these amounts include the cost of food and beverages, labor, sales tax, service, and delivery charges. The cost of room rental, room set-up fees, media rental, and decorations, etc., are not included in the per-person costs. - Aug192020
Financial Affairs Response Times Impacted
As with many campus units, there are a significant number of Financial Affairs staff impacted by the CZU Lightning Complex Fire. Response times for all Financial Affairs departments may be slower than usual. Be safe, everyone.
- Apr132020
Financial Affairs Response to COVID-19 During this unprecedented time, our entire UCSC community has been directly impacted by the magnitude of the global COVID-19 crisis. Many temporary adjustments have been, and continue to be, made to our financial policy and processes in order to accommodate our UCSC community and to help our campus navigate this difficult period. For more information on the response and related resources, please visit our Financial Affairs Response to COVID-19 page.
- Jul12016
CruzBuy Goes ERF-less!
ERFs are no longer required for meal-related purchases made solely through CruzBuy. More detail on changes to the entertainment reporting process can be found here. For questions, contact entertainmenthelp@ucsc.edu.
- Dec222015
New 2016 Entertainment Per-Person Meal Maximums
The maximum meal per-person rates for entertainment and business meetings occurring on or after January 1, 2016 are as follows:
