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UCPath and Financial Affairs

UCPath is the University of California's Payroll and Human Resources system. It serves all 230,000 employees of the University of California at all ten campuses, five medical centers, UC Office of the President, UC Agriculture and Natural Resources, UC Hastings College of the Law and the Associated Students of UCLA.

Payroll and related activities account for over 75% of the University's financial transactions. UCPath has introduced many changes to the way we transact payroll financial business, and how payroll transactions appear in our local UCSC ledger (FIS) and financial reports. Implemented at UCSC in January 2020, we continue to gain proficiency and understanding of UCPath financial data and processes.​​​
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Procurement Process Image

Schedules & Calendars

FIS Banner Payroll Posting Schedule

Payroll Production Processing Schedule:

2025 | 2024

Training

UCPath Financial Training Google Slides ​

Resources

UCPath Financial Guide General UCPath Help:​ ucpath@ucsc.edu UCSC's UCPath Website UCPath Financial Help:​ ucpath-fin-help@ucsc.eduSalary Cost Transfer (SCT) Redesign FAQ Additional Resources​
UCPath Financial Glossary Composite Benefit Rate Information Vacation Leave Accrual Assessment Information General Automobile and Employee Liability (GAEL) Information UCRP Supplemental Assessment Interest (RPNI) Information UCSC HR Department List ​
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UCPath Announcements

UCPath Announcements Archive
Mar182025
Direct Retro Decommissioning​

​On November 13, 2023, UCPath implemented a new system-wide Salary Cost Transfer (SCT) tool.  The old Direct Retro tool has remained available for use on the following types of records:
- Paychecks with Pay End Dates processed prior to October 2021
- All paychecks associated with previous Direct Retro transactions

As the number of Direct Retro transactions dwindles, UCPath is planning the end of the Process Direct Retro page in July 2025 (Review Retro Distribution will remain available for inquiry purposes).

The last Direct Retro processing dates are:
04/22/2025
05/20/2025
06/18/2025
07/02/2025
You can view them in context on the FIS Payroll Posting Schedule.

That means any redistribution of salary costs for the above historical transactions via Direct Retro should be submitted and approved as soon as you become aware of the business need.  As of July 2, 2025, no further Direct Retros or redistribution of those historical transactions will be possible in UCPath.

Please don't hesitate to contact us if you have any questions as you prepare for Fiscal Close. We're here to help at
ucpath-fin-help@ucsc.edu.

Nov222024

​Changes coming to GL Assessments
On November 25, 2024, UCPath will update the way benefit assessments are calculated. Previously, assessments used the rate effective as of the Pay End Date of the paycheck. Going forward, assessments* will use the rate effective as of the Earn End Date of the paycheck. This will mainly affect retro pay, and pay in arrears that crosses fiscal years.

For example, a Staff employee paycheck with a Pay End Date in FY25 and an Earn End Date in FY24 would previously have used the FY25 Staff CBR rate of 47.6%. The new method would use the FY24 Staff rate of 43.0%.

*This change affects all assessments except RPNI, which will continue to use the rate effective as of the Pay End Date until further notice.

Please don't hesitate to contact us if you have any questions as you navigate financial transactions in UCPath. We're here to help at
ucpath-fin-help@ucsc.edu.

Aug132021
Effective December 2019, UCSC payroll activities transitioned from PPS to UCPath. At that time, PPS employee information was archived. For users with an ongoing business need to access this PPS History, data will continue to be available in InfoView.

Users who would like more information on using InfoView reports with PPS data should start by visiting the InfoView Help & Training website. Budget Analysis and Planning Data Services can also help with questions regarding obtaining or modifying InfoView accounts at data-services@ucsc.edu. For any additional questions regarding PPS History data needs, please don't hesitate to contact us at pps_office@ucsc.edu.