To:
Principal Officers, Managers and Supervisors, HR Liaisons,
fis_user@ucsc.edu,
bmag-group@ucsc.edu
From:
Staff Human Resources, Financial Affairs and Budget Analysis and Planning
Subject: Equity Compensation Program for Non-represented Staff - Employee Action Request and Funding Pause
On September 14, 2021 Chancellor Larive announced a 3-year program to increase salary levels for non-represented staff that are low relative to market. The first phase of this compensation equity program is intended to provide salary adjustments to affected employees effective December 26, 2021 for biweekly-paid employees and January 1, 2022 for monthly-paid employees.
In order to determine eligible employees and levels of adjustment, a snapshot of data will be pulled from UCPath.
WE NEED YOUR ASSISTANCE IN TWO KEY AREAS
- Complete all actions in UCPath prior to the pause window so the snapshot data is accurate.
- Review and update funding entry records to ensure the budget will be allocated to appropriate units.
In addition to your assistance, the Compensation team and Financial Affairs department will need to implement a pause for non-represented Employee Action Requests (EAR) and funding entry updates.
EMPLOYEE ACTION REQUEST PAUSE
Any equity and classification review requests for non-represented staff must be submitted prior to November 1, 2021 to be captured in the snapshot. Due to the workload associated with implementation of this equity program, requests that are not submitted prior to November 1, 2021, should be submitted on or after January 17, 2022. Therefore, we are requesting units to suspend the aforementioned actions for non-represented staff from November 1, 2021 to January 17, 2022.
- Equity and classification review requests for non-represented staff submitted before November 1, 2021, should not have effective dates after November 1, 2021.
- Equity and classification review requests for non-represented staff submitted after January 17, 2022, should not have retroactive effective dates that are prior to the effective dates of the equity program, which are December 26, 2021 for biweekly-paid employees and January 1, 2022, for monthly-paid employees.
Equity and classification review requests for represented employees can be submitted during the pause window.
Stipend requests for all employees can be submitted during the pause window.
This pause does not affect the Position Control Request process for recruitments.
If you have any questions regarding the EAR pause, please contact compensation@ucsc.edu.
FUNDING ENTRY CLEANUP BEFORE PAUSE
The Chancellor has committed $2.5 million to be allocated across campus divisions to help bridge the costs of the salary increases.
To maximize central funding support for the equity program divisions are advised to ensure UCPath Funding Entry data is valid and up-to-date for all non-represented staff. Divisions are encouraged to:
- Plan ahead for needed Position or Job record changes (e.g. Dept ID) requiring a corresponding change in Funding Entry. Allow sufficient time for SHR to update Job records, and the division/unit to modify and approve Funding Entry by 5pm on November 17, 2021.
- Frequently review InfoView’s ‘UCPath All Employees-Unit Roster’ report leading up to the November 17, 2021 deadline. The Unit Roster report must be executed using solely the ‘Enter Dept Id’ filter to capture all forms of problematic ‘Unfunded’ and ‘Suspense’ employee Funding Entry records. Use of any chart, or FOAPAL, related filters will prevent potential existing problems from being revealed.
- Resolve problematic ‘Unfunded’ and ‘Suspense’ records via approved Funding Entry modifications by November 17, 2021.
FUNDING ENTRY PAUSE
We are requesting units to suspend UCPath Funding Entry page updates and approvals for non-represented staff from November 18, 2021 to November 23, 2021. Funding Entry page updates made during this window could negatively impact equity compensation program adjustments or budget allocation.
If you have any questions regarding the Funding Entry pause, please contact ucpath-fin-help@ucsc.edu.
