Navigate Up
Sign In
Click to show/hide contact information.


Access Connexxus Booking ToolWelcome to the Financial Affairs resource page for UCSC Travel. Here you will find links to information to help guide you to successful travel preparation, booking, and expense reimbursement. Be sure to check out the Key Tips for UCSC Travelers for advice on the most common travel topics, and remember, the full UCSC Travel Guide is also available with in-depth travel and policy information.

​Before you Travel

Get Departmental Pre-Approval for Your Trip Make Sure Your Payment Information is Up to Date
In order for the university to reimburse your travel expenses you must have current payee information on file. Without a complete Payee Setup 204 form you will be unable to receive a cash advance or travel expense reimbursement. If your address or banking information has changed since you last submitted a Payee Setup 204 form, you will need to fill out a new form and submit it so that FAR has your new information.
Pick a Way to Pay for Your Trip
You can request a cash advance for your travel (or reimbursement for pre-paid travel) expenses by filling out and submitting a Travel Advance Request form. The Travel Advance Request form can also be used for requesting a trip number to direct bill certain expenses.

If you are going to pay out of pocket for allowable expenses, file a Post Travel Expense form when you return from your trip to seek reimbursement.

Book Your Travel Through Connexxus or Another Means

For more information see Key Tips For UCSC Travelers.

While You Travel

Review the list of allowable expenses before making purchases.

Save your original itemized receipts while traveling.

For more information see Types of Travel.

​After you Travel

If you are seeking reimbursement for funds spent on allowable expenses while traveling, you have 45 days to file a Post Travel Expense form, but it is recommended that you do so within 10 days of returning from your trip.

Rates and information for rental car and personal automobile usage.

Travel Announcements

Travel Announcements Archive

New Redesigned UCSC Travel Resources for Travelers & Travel Arrangers
The new Travel Process page now contains an overview of the travel process from start to finish, with links that take you directly to desired information in the Travel Guide; eliminating the need to read through the entire guide when looking for important information. It also contains links to the Key Tips for UCSC Travelers page, which lists brief yet comprehensive explanations of the topics that customer feedback showed to be the most confusing.

Although the Travel Guide has not been rewritten, we have added new information within the guide to complement our new resources. As we make further progress improving the quality and usefulness of travel information, our plan is to implement new travel form instructions and "quick guides" for "before, while, and after" you travel, with detailed instructions for each stage of the travel process.

​Pre-Travel Forms

​Travel Rates and links

Travel Guide Meals and Incidental Expense Rates
Currency Converter (OANDA)

Automobile Mileage Rates
57.5¢ per mile

Please direct your questions to either or the FAST/AP Help Line at (831) 459-4488.

You may also locate your representative directly.

​Post-Travel Forms

University of California Santa Cruz, 1156 High Street, Santa Cruz, Ca 95064
© 2014 Regents of the University of California. All Rights Reserved.

Site Feedback