Pre-approval should be requested when you begin planning your travel. Finalize your travel plans using the list of allowable travel expenses
, and seek departmental approval. Many departments have different requirements and procedures for approving travel expenses, so speak to your departmental or divisional leader for guidance. Getting "There"
In order for the university to reimburse your travel expenses you must have current payee information on file. Without a complete Payee Setup 204
form you will be unable to receive a cash advance or travel expense reimbursement. If your address or banking information has changed since you last submitted a Payee Setup 204
form, you will need to fill out a new form and submit it so that FAR has your new information. The "Big 3" Forms
You can request a cash advance for your travel (or reimbursement for pre-paid travel) expenses by filling out and submitting a Travel Advance Request form. The Travel Advance Request form can also be used for requesting a trip number
to direct bill certain expenses
If you are going to pay out of pocket for allowable expenses
, file a Post Travel Expense form when you return from your trip to seek reimbursement. The "Big 3" Forms What About Travel Packages?