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Travel

Access Connexxus Booking ToolWelcome to the Financial Affairs resource page for UCSC Travel. Here you will find links to information to help guide you to successful travel preparation, booking, and expense reimbursement. Be sure to check out the Key Tips for UCSC Travelers for advice on the most common travel topics, and remember, the full UCSC Travel Guide is also available with in-depth travel and policy information.

​Before you Travel

Get Departmental Pre-Approval for Your Trip
Pre-approval should be requested when you begin planning your travel. Finalize your travel plans using the list of allowable travel expenses, and seek departmental approval. Many departments have different requirements and procedures for approving travel expenses, so speak to your departmental or divisional leader for guidance.

Make Sure Your Payment Information is Up to Date
In order for the university to reimburse your travel expenses you must have current payee information on file. Without a complete Payee Setup 204 form you will be unable to receive a cash advance or travel expense reimbursement. If your address or banking information has changed since you last submitted a Payee Setup 204 form, you will need to fill out a new form and submit it so that FAR has your new information.

Pick a Way to Pay for Your Trip
You can request a cash advance for your travel (or reimbursement for pre-paid travel) expenses by filling out and submitting a Travel Advance Request form. The Travel Advance Request form can also be used for requesting a trip number to direct bill certain expenses.

If you are going to pay out of pocket for allowable expenses, file a Post Travel Expense form when you return from your trip to seek reimbursement.



Book Your Travel Through Connexxus or Another Means

For more information see Key Tips For UCSC Travelers.

While You Travel

Review the list of allowable expenses before making purchases.

Save your original itemized receipts while traveling.


For more information see Types of Travel.

​After you Travel

If you are seeking reimbursement for funds spent on allowable expenses while traveling, you have 45 days to file a Post Travel Expense form, but it is recommended that you do so within 10 days of returning from your trip.



Rates and information for rental car and personal automobile usage.

Travel Announcements

Travel Announcements Archive
Jul182016

New Travel Resources and Step-By-Step Travel Form Instructions Available
The new Travel Forms Help page contains step-by-step instructions on filling out the Travel Advance Request and Post Travel Expense forms. This information includes screenshots with trip information that serve as a reference tool, followed by concise instructions for each entry field to guide end-users effectively. This new resource can be found within the post-travel forms area below, the Key Tips for UCSC Travelers page and at the top of the Travel Advance Request and Post Travel Expense forms.

In addition to the Travel Forms Help page, we’re pleased to announce the redesign of the Travel Cash Advance Repayment form. This form was previously filled out by hand and delivered to the Cashiers Office. The new form can now be accessed by clicking on the "Payment Due" link within the Post Travel form if travel cash advance funds need to be repaid to UCSC.

​Pre-Travel Forms

​Travel Rates and links

Travel Guide Meals and Incidental Expense Rates
Currency Converter (OANDA)

Automobile Mileage Rates
54¢ per mile

Please direct your questions to either travelhelp@ucsc.edu or the FAST/AP Help Line at (831) 459-4488.

You may also locate your representative directly.

​Post-Travel Forms

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