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Travel

Access Connexxus Booking ToolWelcome to the Financial Affairs resource page for UCSC Travel. Here you will find links to information to help guide you to successful travel preparation, booking, and expense reimbursement. Be sure to check out the Key Tips for UCSC Travelers for advice on the most common travel topics, and remember, the full UCSC Travel Guide is also available with in-depth travel and policy information.

​Before you Travel

Get Departmental Pre-Approval for Your Trip Make Sure Your Payment Information is Up to Date
In order for the university to reimburse your travel expenses you must have current payee information on file. Without a complete Payee Setup 204 form you will be unable to receive a cash advance or travel expense reimbursement. If your address or banking information has changed since you last submitted a Payee Setup 204 form, you will need to fill out a new form and submit it so that FAR has your new information.
Pick a Way to Pay for Your Trip
You can request a cash advance for your travel (or reimbursement for pre-paid travel) expenses by filling out and submitting a Travel Advance Request form. The Travel Advance Request form can also be used for requesting a trip number to direct bill certain expenses.

If you are going to pay out of pocket for allowable expenses, file a Post Travel Expense form when you return from your trip to seek reimbursement.


Book Your Travel Through Connexxus or Another Means

For more information see Key Tips For UCSC Travelers.

While You Travel

Review the list of allowable expenses before making purchases.

Save your original itemized receipts while traveling.


For more information see Types of Travel.

​After you Travel

If you are seeking reimbursement for funds spent on allowable expenses while traveling, you have 45 days to file a Post Travel Expense form, but it is recommended that you do so within 10 days of returning from your trip.



Rates and information for rental car and personal automobile usage.

Travel Announcements

Travel Announcements Archive
Feb102016
Trondant Outage and IE 8/9 Support Removal Notification
There are two technical bulletins:
  • Trondant will be undergoing scheduled maintenance on Monday, February 15th from 12:00 a.m. CST to 6:00 a.m. CST

Users will not be able to book trips with Trondant during this period. Please plan accordingly.

  • Microsoft and Concur end support for IE8/IE9: February 12, 2016

Concur Travel will end support for IE 8/9 on Friday, February 12, 2016. As a result, Concur Travel & Expense may not work properly for someone using IE 8/9 after February 12, 2016. As Concur continues to release new enhancements to all products, new and existing functionality may not work properly within IE 8/9.

Feb102016
Connexxus Survey Open Until 2/16 - Participants Gain Entry To Raffle
The UC Central Travel Office has announced that Staff and Faculty that participate in their Connexxus Program Survey are entered to win a pair of tickets to anywhere in the United States, as well as other prizes. For more information, click here.
Dec222015

New 2016 Travel Meal Maximums & Mileage Reimbursement Rates
Rates for travel mileage and M&IE have changed for expenses incurred for a business purpose on or after January 1, 2016.

  • Personal automobile use for business travel has decreased from 57.5¢ to 54¢ per mile
  • Driving or shipping an automobile related to moving has decreased from 23¢ to 19¢ per mile
  • The daily meal and incidental expense (M&IE) cap for travel within the continental U.S. (CONUS) has been increased from $71 to $74

In order to accommodate travelers filing for either year, two versions of the Post Travel Expense form will be available until May 1, 2016. 

For assistance, please contact travelhelp@ucsc.edu

​Pre-Travel Forms

​Travel Rates and links

Travel Guide Meals and Incidental Expense Rates
Currency Converter (OANDA)

Automobile Mileage Rates
54¢ per mile

Please direct your questions to either travelhelp@ucsc.edu or the FAST/AP Help Line at (831) 459-4488.

You may also locate your representative directly.

​Post-Travel Forms

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