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Travel

Access Connexxus Booking ToolWelcome to the Financial Affairs resource page for UCSC Travel. Here you will find links to information to help guide you to successful travel preparation, booking, and expense reimbursement. Be sure to check out the Key Tips for UCSC Travelers for advice on the most common travel topics, and remember, the full UCSC Travel Guide is also available with in-depth travel and policy information.

​Before you Travel

Get Departmental Pre-Approval for Your Trip Make Sure Your Payment Information is Up to Date
In order for the university to reimburse your travel expenses you must have current payee information on file. Without a complete Payee Setup 204 form you will be unable to receive a cash advance or travel expense reimbursement. If your address or banking information has changed since you last submitted a Payee Setup 204 form, you will need to fill out a new form and submit it so that FAR has your new information.
Pick a Way to Pay for Your Trip
You can request a cash advance for your travel (or reimbursement for pre-paid travel) expenses by filling out and submitting a Travel Advance Request form. The Travel Advance Request form can also be used for requesting a trip number to direct bill certain expenses.

If you are going to pay out of pocket for allowable expenses, file a Post Travel Expense form when you return from your trip to seek reimbursement.


Book Your Travel Through Connexxus or Another Means

For more information see Key Tips For UCSC Travelers.

While You Travel

Review the list of allowable expenses before making purchases.

Save your original itemized receipts while traveling.


For more information see Types of Travel.

​After you Travel

If you are seeking reimbursement for funds spent on allowable expenses while traveling, you have 45 days to file a Post Travel Expense form, but it is recommended that you do so within 10 days of returning from your trip.



Rates and information for rental car and personal automobile usage.

Travel Announcements

Travel Announcements Archive
Jan272016

Super Bowl Travel Advisement
​The 50th Super Bowl is being hosted in the Bay Area on Sunday, February 7th. It will be held at Levi’s Stadium, Santa Clara, CA. Travelers to and from the area in the days immediately before and after the event should plan accordingly for busy roadways and capacity filled hotels.
 
Airports are anticipating longer than usual lines AFTER the game: if you are flying out of SFO, OAK, or SJC on February 8th, they suggest you follow the 5-4-3-2-1 rules:

5 Hours before departure:   Leave home / Check out of your hotel
4 Hours before departure:   Park your car / Turn in your rental car
3 Hours before departure:   Check-in at the Ticket Counter
2 Hours before departure:   Get in line at the TSAR Security Checkpoint
1 Hour before departure:     Be at your gate

Dec222015

New 2016 Travel Meal Maximums & Mileage Reimbursement Rates
Rates for travel mileage and M&IE have changed for expenses incurred for a business purpose on or after January 1, 2016.

  • Personal automobile use for business travel has decreased from 57.5¢ to 54¢ per mile
  • Driving or shipping an automobile related to moving has decreased from 23¢ to 19¢ per mile
  • The daily meal and incidental expense (M&IE) cap for travel within the continental U.S. (CONUS) has been increased from $71 to $74

In order to accommodate travelers filing for either year, two versions of the Post Travel Expense form will be available until May 1, 2016. 

For assistance, please contact travelhelp@ucsc.edu

​Pre-Travel Forms

​Travel Rates and links

Travel Guide Meals and Incidental Expense Rates
Currency Converter (OANDA)

Automobile Mileage Rates
54¢ per mile

Please direct your questions to either travelhelp@ucsc.edu or the FAST/AP Help Line at (831) 459-4488.

You may also locate your representative directly.

​Post-Travel Forms

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