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Travel

Access Connexxus Booking ToolWelcome to the Financial Affairs resource page for UCSC Travel. Here you will find links to information to help guide you to successful travel preparation, booking, and expense reimbursement. Be sure to check out the Key Tips for UCSC Travelers for advice on the most common travel topics, and remember, the full UCSC Travel Guide is also available with in-depth travel and policy information.

​Before you Travel

Get Departmental Pre-Approval for Your Trip Make Sure Your Payment Information is Up to Date
In order for the university to reimburse your travel expenses you must have current payee information on file. Without a complete Payee Setup 204 form you will be unable to receive a cash advance or travel expense reimbursement. If your address or banking information has changed since you last submitted a Payee Setup 204 form, you will need to fill out a new form and submit it so that FAR has your new information.

Pick a Way to Pay for Your Trip
You can request a cash advance for your travel (or reimbursement for pre-paid travel) expenses by filling out and submitting a Travel Advance Request form. The Travel Advance Request form can also be used for requesting a trip number to direct bill certain expenses.

Regardless of what method of payment you choose, you are required to file a Post Travel Expense form when you return from your trip.


Book Your Travel Through Connexxus or Another Means

For more information see Key Tips For UCSC Travelers.

While You Travel

Review the list of allowable expenses before making purchases.

Save your original itemized receipts while traveling.


For more information see Types of Travel.

​After you Travel

If you are seeking reimbursement for funds spent on allowable expenses while traveling, you have 45 days to file a Post Travel Expense form, but it is recommended that you do so within 10 days of returning from your trip.



Rates and information for rental car and personal automobile usage.

Travel Announcements

Travel Announcements Archive
Oct152017
Travel Policy Spending Limit Changes Effective October 15th: M&IE and Lodging Rates Reduced
Changes to UC BFB G-28 "Travel Regulations" ​have been approved by the UC President ​effective October 15th. The changes reduce maximum daily lodging and meal expense reimbursement rates.
  • Lodging: Maximum daily lodging expense reimbursement rate will be $275 (before taxes and fees) for travel within the continental US.

    Note: A request for a reimbursement in excess of this cap due to the inability of the traveler to obtain lodging within the maximum rate will require written justification and submission of documentation, such as screenshots of comparison with nearby hotel rates taken at the time of booking.

  • Meals and Incidentals: Maximum daily reimbursement for meals and incidentals (for domestic travel) ​has decrease​d​ from $74 to $62. Exceptions will not be permitted. By comparison, the State has a $46 per day limit.
These changes ​are a result of adopting recommendations from a recent California State Audit Office review of the UC Office of the President. They align the University with the rate caps imposed by the California State University system.

​Pre-Travel Forms

​Travel Rates and links

Travel Guide Meals and Incidental Expense Rates
Currency Converter (OANDA)

Automobile Mileage Rates
53.5¢ per mile - Effective 1/1/2017

Please direct your questions to either travelhelp@ucsc.edu or the FAST/AP Help Line at (831) 459-4488.

You may also locate your representative directly.

​Post-Travel Forms

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