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Methods for Purchase

​The below table lists available payment methods by purchase category; e.g., CruzBuy PO, Pro-Card, Direct Pay, or Travel Card.
Type of Expense
Info
  
  
  
  
Direct Inquiries to
Academic Speakers: Honorarium
  Reimb/Other 
Academic Speakers: Contracted Fee
CruzBuy PO   
Alcohol, beverages
CruzBuy PO Reimb/OtherT&E Card
Alcohol, ethyl
CruzBuy PO   
Animals
CruzBuy PO   
Architects & Engineers (contact Physical Planning & Construction)
    
Awards: Employees
CruzBuy PO Reimb/Other 
Awards: Non-employees and students
CruzBuy PO Reimb/Other 
Building Maintenance - Campus Buildings (contact Physical Plant)
    
Building Maintenance - Leased Buildings (contact UCSC REO)
    
Bio-Hazardous Agents
CruzBuy PO   
Bus Charters
CruzBuy PO   
Business cards
Reimb/Other 
Business contracts
CruzBuy PO   
Compressed gases
CruzBuy PO   
Cash advance
  Reimb/Other 
Caterers
CruzBuy PO Reimb/Other 
Cell Phones: Initial purchase
CruzBuy PO   
Cell phone: Contracts
CruzBuy PO   
Cell phone: Monthly charges
CruzBuy POPro-Card  
Charters: boats, buses, planes, shuttles, vans, etc.
info
CruzBuy PO   
Common Goods
CruzBuy POPro-CardReimb/Other 
Conference & Training registration fees
  Reimb/OtherT&E Card
Construction (on-site), eg: carpet, installations, window coverings, and remodeling (Contact Physical Plant and Construction)
    
Consultant or contractor services
CruzBuy PO   
Controlled substances, narcotics, hazardous chemicals, and pesticides
CruzBuy PO   
Copiers & Multi-functional Copiers (Contact UCSC Copier Program)
    
Copyrights/Royalties
  Reimb/Other 
Damage Payment
  Reimb/Other 
Data security
CruzBuy PO   
Donations
  Reimb/Other 
Entertainment
CruzBuy PO Reimb/OtherT&E Card
Equipment, Non-inventorial (value less than $5000)
CruzBuy POPro-Card  
Equipment, inventorial (value is over $5000)
CruzBuy PO   
Equipment maintenance & repair
CruzBuy PO   
Equipment rentals
CruzBuy PO   
Fabrication - value less than $5000
CruzBuy PO   
Fellowship/scholarship
  Reimb/Other 
Firearms, explosives, ammunition
CruzBuy PO   
Fines, penalties
​N/A
    
PURCHASE NOT ALLOWED
Fire Extinguisher services
CruzBuy PO   
Flowers: Employees
CruzBuy PO Reimb/Other 
Flowers: Non-employees and students
CruzBuy PO Reimb/Other 
Foreign purchases (with US Customs clearance needed)
CruzBuy PO   
Foreign purchases-periodicals, software downloads
CruzBuy POPro-Card  
Freight
CruzBuy PO Reimb/Other 
Funded Activity
CruzBuy PO Reimb/Other 
Furniture: Less than $5000
CruzBuy POPro-Card  
Furniture: Over $5000
CruzBuy PO   
Gasoline or diesel fuel
CruzBuy PO   
Gifts and gift certificates: General
CruzBuy PO Reimb/Other 
Gifts and gift certificates: Employees
CruzBuy PO Reimb/Other 
Gifts and gift certificates: Non-employees and students
CruzBuy PO Reimb/Other 
Goods or services that would create a conflict of interest (from an employee or near-relative of an employee)
​N/A
    
PURCHASE NOT ALLOWED
Hazardous Materials
CruzBuy PO   
Honorarium
  Reimb/Other 
Hotels: Personal travel
  Reimb/OtherT&E Card
Hotels: Conferences
CruzBuy PO   
Household relocation
CruzBuy PO   
Human tissues and fluids
CruzBuy PO   
Independent contractor or consultant services
CruzBuy PO   
Insurance
CruzBuy PO   
Inventorial equipment
CruzBuy PO   
Janitorial services
CruzBuy PO   
Lasers
CruzBuy PO   
Legal Services (Contact UCSC Campus Counsel)
    
Leases: Equipment
CruzBuy PO   
Leases: Facilities (Contact UCSC REO)
    
Library Materials
CruzBuy POPro-CardReimb/Other 
Major Appliances
CruzBuy POPro-Card  
Meals/Entertainment
CruzBuy PO Reimb/OtherT&E Card
Mechanical repairs
CruzBuy PO   
Meeting refreshments
CruzBuy PO Reimb/OtherT&E Card
Memberships
  Reimb/Other 
Movers
CruzBuy PO   
Office Supplies
CruzBuy POPro-Card  
Online Training & Development
CruzBuy POPro-CardReimb/Other 
Participant Support
  Reimb/Other 
Performers
CruzBuy PO   
Personal purchases
N/A
    
PURCHASE NOT ALLOWED
Petty Cash Reimbursements
  Reimb/Other 
Postage
 Pro-CardReimb/Other 
Precious metals
CruzBuy PO   
Pressure vessels
CruzBuy PO   
Printing Services
CruzBuy PO   
Prizes/awards: Employees
CruzBuy PO   
Prizes/awards: Non-employees and students
CruzBuy PO   
Professional and personal services
CruzBuy PO   
Radioactive materials
CruzBuy PO   
Real estate rentals or leases (Contact UCSC REO)
    
Refund to research agency
  Reimb/Other 
Relocations: household or office moves
CruzBuy PO   
Rentals
CruzBuy PO   
Respiratory Protection
CruzBuy PO   
Scholarships
  Reimb/Other 
SCUBA equipment
CruzBuy PO   
Security Services (Contact UCSC Police)
    
Services
CruzBuy PO   
Software
CruzBuy POPro-Card  
Speakers/workshop instructors
CruzBuy PO   
Stationary
CruzBuy POPro-Card  
Storage Unit lease
CruzBuy PO   
Subcontracts, sub-awards, or agreements involving sponsored projects
CruzBuy PO   
Subject Payments
  Reimb/Other 
Subscriptions
CruzBuy POPro-CardReimb/Other 
Supplier contracts
CruzBuy PO   
Supply reimbursement
  Reimb/Other 
Temporary staffing
CruzBuy PO   
Training & Course Tuition
    Reimb/OtherT&E Card
Travel expenses
  Reimb/OtherT&E Card
Uniform allowance
  Reimb/Other 
Utilities
  Reimb/Other 
Vehicle purchases
CruzBuy PO   
Vehicle rentals
CruzBuy PO   
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