CruzFly Announcements

May202025

Fiscal Close 2024-2025 Calendar Now Available
The annual Fiscal Close Calendar for 2024-2025 is now available. This calendar includes important deadlines for invoice, PO/CruzBuy, CTE/CruzFly and recharge processing. In addition, this calendar includes important UCPath related deadlines, including Funding Entry Freeze, and last day fo​r FY25 Salary Cost Transfer Approvals.

A detailed calendar of closing events is posted on the Financial Affairs website. Please take the time to review the Fiscal Close 2024-2025​ Schedule.

May162025

CruzFly Videos Now Available

The first CruzFly navigation videos are now available on the CruzFly Video Resources page. These include how to login to CruzFly, and create an expense report; and how to enter FOAPAL information. We hope these videos can be used as a starting point for first time users, or refresher for those that don’t use CruzFly regularly. Additional videos will be added throughout the next year.
As always, CruzFly training is also available.

Please contact cruzfly-help@ucsc.edu for any questions.​ ​​

Apr252025

New FAQ: Travel Guidance Concerning Shared Accommodations
Campus leadership has issued new guidance regarding accommodations for UCSC employees traveling on University business.

In observance of this guidance, units should begin planning to have separate hotel rooms for all individual employees for any future travel, including travel that is already planned, and cease using platforms such as AirBnB or VRBO for shared accommodations.

This updated guidance is outlined in the new Travel FAQ.

Mar312025

Enforcing Timely Submissions and Compliance with Tax Reporting Requirements
UC Policy requires all employees to report travel and entertainment expenses within 45 days of the end of the trip or event. In the past this requirement has not been strictly enforced, and late submissions carried no penalties.

Effective July 1, 2025, this requirement will be enforced.

Important details are available in the full announcement.

Sep252024

Are you directed to this screen after clicking Launch CruzFly?

The above screen is shown when you do not yet have an active CruzFly account. Accounts are created with a completed CruzFly Account Authorization Form and you will be notified when your account is ready. See Getting An Account for more information.