CruzFly Announcements

Jul12026

Entertainment Reporting Form (ERF) & Meal Expense Tracker (MET) Retired
Effective July 1, 2026, the Entertainment Reporting Form (ERF / Recharge Form) and Meal Expense Tracker (MET) have been retired. Business entertainment reporting and documentation requirements have been integrated into existing financial systems to reduce manual steps, improve efficiency, and enhance transparency.

All meal expense tracking functions have transitioned to the Event Expense Aggregator tool, available July 1st, 2026. This new resource provides a more robust framework for tracking cumulative event costs and calculating per-person meal expense rates across UCSC’s various financial systems.

For more information, please see the full announcement.

Jul12026

​FIS Unavailable starting Sunday, 7/12/26, at end of business due to FY26 GL and Encumbrance Roll Processing
FIS will be unavailable starting Sunday, 7/12/26, starting at end of business while the fiscal close General Ledger and Encumbrance carryforward processes are run on Monday, 7/13/26. During this time, CruzBuy POs will not be distributed to suppliers. All FY26 journals must be completed & approved by all approvers by end of business on 7/12 to affect FY26​ ledgers. Period 12 will b​e ​considered closed when FIS becomes unavailable.

Email will be sent to fis_user@ucsc.edu when t​he system is available again.​​

May282026

Fiscal Close 2025-2026 Calendar Now Available
The annual Fiscal Close Calendar for 2025-2026 is now available. This calendar i​ncludes important deadlines for invoice, PO/CruzBuy, OneCard​/CruzFly and recharge processing. In addition, this calendar includes important UCPath related deadlines, including Funding Entry Freeze, and last day fo​r FY26 Salary Cost Transfer Approvals.

A detailed calendar of closing events is posted on the Financial Affairs website. Please take the time to review the Fiscal Close 2025-2026​​​ Schedule.

Apr132026

Mobile App for CruzFly
We are excited to announce the availability and support of the Emburse Enterprise mobile app, designed to streamline your expense reporting experience within CruzFly. The Emburse Enterprise app provides a modern and efficient way to upload receipts and report expenses directly from your smartphone.

Please see the full announcement here for more information. ​

May302025

Are you directed to this screen after clicking Launch CruzFly?

The above screen is shown when you do not yet have an active CruzFly account. Accounts are created with a completed CruzFly Account Authorization Form and you will be notified when your account is ready. See Getting An Account for more information.