CruzFly Announcements

Aug282025

Coming Soon and Action Required: UCSC OneCard
UC Santa Cruz is streamlining how we manage business purchases and travel expenses. We are pleased to introduce the UCSC OneCard, which expands the use of the current CTE Card beyond travel to also cover low-value non-travel business purchases. This reflects the broader purpose of the card and enables OneCard to serve as both a travel card and a procurement (Pro-Card) replacement.

For more information on this transition, please read the full announcement.

Jul312025

CTE and Instant Card Journals Now Reference Cardholder Name, and Expense Default Purchase Date Update

CTE and Instant Card approved CruzFly expense reports posted to FIS Banner have been updated to include the cardholder's name to more easily identify transactions when reviewing the departmental ledgers in FIS Banner and Infoview. The document reference field will now display up to 8 characters of the cardholder's last name and first name. This update was based on campus feedback and will be expanded upon later this year when more expense details can be included in ledger postings.  

Separately, the default purchase date for out of pocket items added to an expense report will now default to the expense report Start Date entered on the report header page, instead of using the current date. This will reduce the number of edits required when adding items to an expense report and the number of error messages displayed.

Please contact cruzfly-help@ucsc.edu with any questions.​ ​​

May302025

Are you directed to this screen after clicking Launch CruzFly?

The above screen is shown when you do not yet have an active CruzFly account. Accounts are created with a completed CruzFly Account Authorization Form and you will be notified when your account is ready. See Getting An Account for more information.

May162025

CruzFly Videos Now Available

The first CruzFly navigation videos are now available on the CruzFly Video Resources page. These include how to login to CruzFly, and create an expense report; and how to enter FOAPAL information. We hope these videos can be used as a starting point for first time users, or refresher for those that don’t use CruzFly regularly. Additional videos will be added throughout the next year.
As always, CruzFly training is also available.

Please contact cruzfly-help@ucsc.edu for any questions.​ ​​

Apr252025

New FAQ: Travel Guidance Concerning Shared Accommodations
Campus leadership has issued new guidance regarding accommodations for UCSC employees traveling on University business.

In observance of this guidance, units should begin planning to have separate hotel rooms for all individual employees for any future travel, including travel that is already planned, and cease using platforms such as AirBnB or VRBO for shared accommodations.

This updated guidance is outlined in the new Travel FAQ.