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CruzFly Expense Reporting System

Launch CruzFly

​​​​​CruzFly Resources​​​​

cruzfly-help@ucsc.edu
CruzFly system-related technical support
ctecard@ucsc.edu
CTE credit card policy and processing support
travelhelp@ucsc.edu
Travel policy and processing support
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​​WARNING! The above link launches the University of California Santa Cruz CruzFly Expense Reporting system. Access is limited to authorized UCSC employees only. Unauthorized access is prohibited.​
​​​​

CruzFly Announcements

CruzFly Announcements Archive
Apr192024
Attention Approvers: CruzFly Reporting Platform Update
On 4/15, Chrome River, the vendor that provides the software platform for CruzFly, updated their reporting platform. This change effectively ended the weekly reports that were sent to Budget and F&E Approvers. We are currently working on a replacement for this report and hope to have it functioning soon. Until then, we recommend approvers login to review and approve their pending approvals.

This change also impacts reporting options that were previously available to CruzFly Approvers that displayed expense details in their various states. The process of running these reports has changed, please reach out to cruzfly-help@ucsc.edu for current options and instructions, or if you have any questions.
Apr172024
Travel Reimbursement Processing is Live!
CruzFly users will now be able to login and submit Travel Reimbursements through CruzFly. The Post Travel Expense web form will be available until August 1st, so users and departments can gradually transition to using CruzFly for out of pocket reimbursements. We encourage all users to begin using CruzFly for their out of pocket post travel expenses so they become accustomed to using the system.

We will be holding open demo and Q&A sessions on the below days and times. We encourage you to attend to find out more about the system, and how to enter your requests. (Click the date below to open the calendar event, which will include the Zoom meeting link. Click Save on the calendar event to save the event to your calendar.)​​ 


If you have any questions or require assistance, please reach out to us at cruzfly-help@ucsc.edu.
Apr152024
March CTE Statement Reconciliation Due 4/21
Expense reports containing March statement transactions must be submitted and approved by 4/21. April Bank Statement period closes on 4/22.​​
Apr152024
Update to UC Travel Reimbursement Policy G-28
Attention travelers, there has been a recent update UC Travel Reimbursement Policy G-28. As of 1/1/24, the CONUS lodging cap of $275 has increased to $333 per night before taxes and fees.

If you have any further questions about the update to the UC Travel Reimbursement Policy G-28, please email travelhelp@ucsc.edu.​​​​
Oct202023
Travel Advisory: Middle East North Africa (MENA) Region
Due to heightened risk and concern for the health and safety of University of California students, faculty, and staff, the University of California Office of the President is directing the UC community to avoid all non-essential travel to the Middle East North Africa (MENA) region for the foreseeable future.

Please review the original PDF of this communication for more information and criteria for determining essential travel.

CruzFly Contact​

​​Mailing Address:
   CruzFly
   Univ of California Santa Cruz
   1156 High St
   Santa Cruz, CA 95064

Office Location:
   100 Enterprise Way
   Scotts Valley, CA 95066

Intercampus Mailstop:
   Accounting-CruzFly

Email: cruzfly-help@ucsc.edu​​

CruzFly Objective

​CruzFly is UCSC’s Expense Reporting System designed to automate and streamline the employee travel expense reimbursement and monthly CTE Card reconciliation processes. Powered by Chrome River Software, CruzFly allows employees to submit expense and credit card reports electronically for automated approval routing and review.
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