CruzFly Announcements

May62026

ERF & MET Retirement + New Dining Payment Process
Starting July 1, 2026, the Entertainment Reporting Form (ERF / Recharge Form) and Meal Expense Tracker (MET) will be retired - use a OneCard or Instant Card for campus dining and complete required documentation in CruzFly. The MET will be replaced by the Event Expense Aggregator.

For more information, please see the full announcement.

Apr282026

Weekly Approval Notification Update
For CruzFly Budget Approvers and Food & Entertainment Approvers, the weekly Pending Expense Reports notifications will be sent using a new and automated process beginning May 11th, 2026. The email notifications scheduled for 8am on Monday mornings will be sent from Emburse Analytics at emburse-analytics-ca@analytics.emburse.com, rather than from the CruzFly office at cruzfly-help@ucsc.edu. Please be sure to confirm that your email spam filters do not block this Emburse Analytics address. The pending expense reports will be listed in an Excel attachment to the email rather than listed in the body of the email. Please contact cruzfly-help@ucsc.edu with any questions.

Apr132026

Mobile App for CruzFly
We are excited to announce the availability and support of the Emburse Enterprise mobile app, designed to streamline your expense reporting experience within CruzFly. The Emburse Enterprise app provides a modern and efficient way to upload receipts and report expenses directly from your smartphone.

Please see the full announcement here for more information. ​

Feb242026

Amazon Business Required for OneCard Purchases
Effective March 3, 2026, all Amazon purchases made with a UCSC OneCard must go through the official Amazon Business account. This change aligns Amazon ordering with campus financial policies and OneCard compliance requirements.

For more information please read the full announcement.

Feb42026

CruzFly Update to Identify Expense Reports Involving Personal Travel
The CruzFly Expense Report header page has been updated for travelers to clearly identify expense reports where personal travel is involved. This update will help reduce the frequency of returned expense reports and will streamline expense processing. Please see the full announcement here for more information. ​

May302025

Are you directed to this screen after clicking Launch CruzFly?

The above screen is shown when you do not yet have an active CruzFly account. Accounts are created with a completed CruzFly Account Authorization Form and you will be notified when your account is ready. See Getting An Account for more information.