Review the airfare cost analysis with the appropriate travel expense approver or departmental/divisional office to determine the amount of airfare expense that will be approved for reimbursement.
Professor Smith is flying to visit her grandmother in Washington D.C. before her business conference in New York City. She decides to purchase a one-way flight to Washington D.C. and a one-way flight returning from New York. She also plans to take a train from Washington D.C. to her New York City business conference. Professor Smith’s cost comparison should look like the example below.
Direct Travel Route to the Business Destination:
Round-trip flight to New York City with at least 3 different major U.S. airline options - $750
Actual Travel Route to the Business Destination:
One-way flight to Washington D.C. - $450
One-way flight returning from New York City - $425
Train ticket from Washington D.C. to New York City - $50
Actual travel route total - $925
Professor Smith would be reimbursed $750 because it is the cheaper of the two within the cost comparison.
