CruzBuy Announcements

May282026

Fiscal Close 2025-2026 Calendar Now Available
The annual Fiscal Close Calendar for 2025-2026 is now available. This calendar i​ncludes important deadlines for invoice, PO/CruzBuy, OneCard​/CruzFly and recharge processing. In addition, this calendar includes important UCPath related deadlines, including Funding Entry Freeze, and last day fo​r FY26 Salary Cost Transfer Approvals.

A detailed calendar of closing events is posted on the Financial Affairs website. Please take the time to review the Fiscal Close 2025-2026​​​ Schedule.

May82026

CruzBuy Email Order Management
Suppliers who receive Purchase Orders via email can now manage purchase orders directly from their email. When a purchase order is distributed by email, suppliers will see a secure link that provides access to order details.

For invoicing, suppliers will be guided to a new streamlined web form designed specifically for email-based order management. The invoice form includes the key required fields needed for invoice submission, making the process faster and easier without requiring additional system access.

This enhancement is designed to improve supplier efficiency, reduce manual communication, and accelerate invoice processing. Suppliers with questions or who need assistance using Email Order Management, please get in touch with the eProcurement helpdesk at buy4me@ucsc.edu.

May62026

ERF & MET Retirement + New Dining Payment Process
Starting July 1, 2026, the Entertainment Reporting Form (ERF / Recharge Form) and Meal Expense Tracker (MET) will be retired - use a OneCard or Instant Card for campus dining and complete required documentation in CruzFly. The MET will be replaced by the Event Expense Aggregator.

For more information, please see the full announcement.

Mar42026

New Pivot Interiors/Miller Knoll Punchout Catalog
We are excited to announce a more efficient way to source office furniture and workspace solutions. Effective Monday, March 9, 2026, our partnership with Pivot Interiors/MillerKnoll is moving to a PunchOut Catalog in CruzBuy.

For more information please read the full announcement.

Feb242026

Amazon Business Required for OneCard Purchases
Effective March 3, 2026, all Amazon purchases made with a UCSC OneCard must go through the official Amazon Business account. This change aligns Amazon ordering with campus financial policies and OneCard compliance requirements.

For more information please read the full announcement.

Jul12025

Enhancing CruzBuy: Strategic Updates to Procure-to-Pay Processes
As part of Financial Affairs’ ongoing effort to modernize and streamline Procurement and Accounts Payable operations, we will be implementing a series of critical enhancements to the CruzBuy purchasing platform later this month. These changes are aligned with our goals of improving operational efficiency, reducing manual interventions, and strengthening internal controls across the Procure-to-Pay (P2P) lifecycle. By fully leveraging the capabilities of CruzBuy, we aim to foster greater transparency, accountability, and data-driven decision-making in support of our institutional mission. Further information will be provided as we implement these changes in CruzBuy.

Please read our full announcement for further details on the four areas of focus.