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Payments & Reimbursements

The following resources contain information about payment and reimbursement methods and procedures applicable to various types of services and commodities.

​contacts

Mailing Address:
   FAST/Accounts Payable
   Univ of California Santa Cruz
   1156 High St
   Santa Cruz, CA 95064

Office Location:
   100 Enterprise Way
   Scotts Valley, CA 95066

Intercampus Mailstop:
   FAST

Email: aphelp@ucsc.edu
Phone: 459-4488, (help line)

​FAST/Accounts Payable Contacts

Payments & Reimbursements Announcements

Payments & Reimbursements Announcements Archive
Jul12025
Enhancing CruzBuy: Strategic Updates to Procure-to-Pay Processes
As part of Financial Affairs’ ongoing effort to modernize and streamline Procurement and Accounts Payable operations, we will be implementing a series of critical enhancements to the CruzBuy purchasing platform later this month. These changes are aligned with our goals of improving operational efficiency, reducing manual interventions, and strengthening internal controls across the Procure-to-Pay (P2P) lifecycle. By fully leveraging the capabilities of CruzBuy, we aim to foster greater transparency, accountability, and data-driven decision-making in support of our institutional mission. Further information will be provided as we implement these changes in CruzBuy.

Please read our full announcement for further details on the four areas of focus.
May162025
CruzFly Videos Now Available
The first CruzFly navigation videos are now available on the CruzFly Video Resources page. These include how to login to CruzFly, and create an expense report; and how to enter FOAPAL information. We hope these videos can be used as a starting point for first time users, or refresher for those that don’t use CruzFly regularly. Additional videos will be added throughout the next year.
As always, CruzFly training is also available.


Please contact cruzfly-help@ucsc.edu for any questions.​ ​​
Mar312025
Enforcing Timely Submissions and Compliance with Tax Reporting Requirements
UC Policy requires all employees to report travel and entertainment expenses within 45 days of the end of the trip or event. In the past this requirement has not been strictly enforced, and late submissions carried no penalties.

Effective July 1, 2025, this requirement will be enforced.

Important details are available in the full announcement.

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