Financial Affairs

Moving & Relocation

The information in these guides help relocating employees make the move to the Santa Cruz campus.

Important Notice – As a result of Federal tax law changes that were effective in January 2018, all moving expense reimbursements and moving-related purchase order payments are considered taxable compensation and are processed through payroll, with applicable mandatory payroll deductions.

Contacts

Mailing Address:
   Accounting Services
   Univ of California Santa Cruz
   1156 High St
   Santa Cruz, CA 95064

Office Location:
100 Enterprise Way
Scotts Valley, CA 95066

Intercampus Mailstop:
Accounting

Email: newhirerelocation@ucsc.edu
Help Line: 459-4488
Fax Number: 459-1723

Guides

Academic Assistant Positions Moving Expense Guide Limited Duration Academic Appointee MSP / PSS Non-Academic Positions New Academic Appointee New Hire Relocation Suppliers Senior Management Group Teaching Faculty Transferring from Another UC Campus

Forms & Resources

IRS Moving Distance Test Moving Relocation Reimbursement Payee Setup 204 Payee Setup Instructions Vendor Electronic Funds Authorization UC Policies

APM 550-Moving Expenses for Intercampus Transfers APM 560-Removal Expenses/General APM 561-Removal Expenses/Assistants APM 570-Travel Expenses for Short-Term Appointees on Extramurally Financed Projects G-13 Policy and Regulations Governing Moving & Relocation UC Regents Policy 7710, Senior Management Group Moving Reimbursement

Moving & Relocation Announcements

Moving & Relocation Announcements Archive

Oct292024: Moving Expense Submission
To ensure that our Payroll team has adequate time to process moving expense reimbursement transactions during calendar year 2024 and to comply with applicable year-end tax reporting deadlines, please submit all approved moving expense reimbursement forms and supporting documentation by November 8th to newhirerelocation@ucsc.edu.

Moving expense reimbursement paperwork is initially reviewed and approved within Accounting before documentation is submitted to Payroll.
Reimbursement paperwork submitted after this date will be processed during calendar year 2025.

If you have any questions, please contact newhirerelocation@ucsc.edu.