Procurement Announcements

Mar192020

Coronavirus Impact on Campus Deliveries
During the coronavirus shelter-in-place directive, three centralized delivery locations have been established for campus deliveries. For individuals shipping product to SOE Receiving, no changes. Likewise, Thimann Labs Receiving will continue to accept all packages with that shipping address. All other UCSC packages will be managed by UCSC Receiving, who will accept and hold all packages for Departments that are either closed or limited in hours of operations. This includes packages delivered by US Postal Service Mail, UPS, FedEx, and DHL as well as freight.

To arrange pickup at Central Receiving, please call (831) 459-2765 or email receiving@ucsc.edu.

Please keep in mind that, due to limited storage space, all purchases should be directly related to the continuation of university business while the shelter-in-place directive is active. If the purchase is not essential, please wait until the directive is lifted.

• For orders already placed, all deliveries of items through third party carriers must inform the shippers of this change so that carriers can route packages to H Barn;
• Receiving will accept these items and attempt, when possible, to contact departments;
• Departments expecting shipment should, when possible, inform Receiving as to incoming shipments;
• Mail and 3rd Party packages can be picked up by appointment - contact receiving@ucsc.edu for availability;
• Departments not expecting to return until the end of the order should contact Receiving so longer-ranged storage can be arranged.

As a backup while the coronavirus shelter-in-place directive is active, UCSC product may also be shipped to an employee's residence. Here are the requirements:

• Product must be needed for the continuation of university business during the shelter-in-place directive;
• Hazardous/restricted are not allowed for home delivery and must be delivered to one of the centralized locations identified above;
• The requester's supervisor must enter a CruzBuy comment or attach a note stating that he/she is aware that university product is being shipped to the specific employee's personal residence and that the product will be tracked to ensure it is returned to the university once the shelter-in-place directive is lifted;
• Use "Special Instructions" ship-to code;
• Enter shipping address in the internal notes field in the requisition. Each request will be reviewed by a buyer and will not be processed until all of the above are met.

Nov52019

Notice to Vendors: Fraudulent Purchase Order Email Activity

We want to alert you to an email scam involving fraudulent purchase orders and requests for product quotations purporting to originate from UC Santa Cruz. While the university cannot prevent this illegal action, we are actively working to inform our suppliers of this on-going activity. Common features of these supplier-targeted counterfeit UCSC orders include:

• The email message is poorly written, with misspellings and awkward sentence structure
• Orders start with an e-mail inquiry asking for a quote for a small order followed by a subsequent request for a larger order
• The order designates a Ship-To address that is not a UCSC facility or indicates the product will be picked up at the supplier’s premises
• Invalid contact information, such as email addresses using deceptive extensions; e.g. @ucsantascruz.com or @ucsc.mygbiz.com
• The message may include an attachment designed to look like a purchase order, and it may include a logo or other graphic, and in some cases, a signature
• Please note that the university’s internet address is www.ucsc.edu and it is not our practice to ask our suppliers to ship to addresses that are not UCSC campus facilities. It is also not our practice to place orders for merchandise that will be picked up at supplier premises
• The request lists the address of UC Office of the President in Oakland, which is not a UCSC address
• The request includes the title of Procurement Chancellor, which is a fictitious position

If you believe you have received a fraudulent order or quotation request, you may forward it to UCSC Procurement Services at buy4me@ucsc.edu to verify the communication’s legitimacy before responding. You may also contact the Procurement Services department by telephone at: 831-459-2311.