Procurement Announcements

Oct152020

Change to Quote and Bidding Requirements
Beginning November 1, changes to quote and bidding requirements will take effect. These new requirements change the number of quotes required for each purchase, and outline bidding requirements. See the full announcement for more information.

Sep212020

Update to Independent Contractor Process per AB5
In accordance with Assembly Bill No. 5, a new Independent Contractor Request Docusign form has been created to facilitate the review and approval of hiring an Independent Contractor.

This form is the result of a collaboration between the Financial Affairs Procurement team and Accounting Services team. Please contact Accounting Services, at ab5@ucsc.edu , with any questions regarding this new process. Our Financial Affairs Technology team will be standing by, at finaff-tech@ucsc.edu, to assist with questions or issues surrounding the use of this form on the DocuSign platform.

To request use of an independent contractor, complete all blank fields on the DocuSign form. Once completed, sign, and click "Finish". The form will then be automatically routed to Accounting Services for review. If Accounting Services approves the use of an independent contractor, the form will be signed and you will receive an email notification stating your document has been completed. Click on the "View completed document" link within the email and save a PDF of the completed form. Create a requisition in CruzBuy and ensure to attach the PDF of the completed form when submitting.

IMPORTANT NOTE: If Accounting Services determines that an individual does not meet the qualification standards to be treated as an independent contractor, a requisition should not be submitted. If this occurs, contact your HR department if you are interested in hiring the person as an employee.​​

Apr132020

Financial Affairs Response to COVID-19
During this unprecedented time, our entire UCSC community has been directly impacted by the magnitude of the global COVID-19 crisis. Many temporary adjustments have been, and continue to be, made to our financial policy and processes in order to accommodate our UCSC community and to help our campus navigate this difficult period.

For more information on the response and related resources, please visit our Financial Affairs Response to COVID-19 page.​

Nov52019

Notice to Vendors: Fraudulent Purchase Order Email Activity

We want to alert you to an email scam involving fraudulent purchase orders and requests for product quotations purporting to originate from UC Santa Cruz. While the university cannot prevent this illegal action, we are actively working to inform our suppliers of this on-going activity. Common features of these supplier-targeted counterfeit UCSC orders include:

• The email message is poorly written, with misspellings and awkward sentence structure
• Orders start with an e-mail inquiry asking for a quote for a small order followed by a subsequent request for a larger order
• The order designates a Ship-To address that is not a UCSC facility or indicates the product will be picked up at the supplier’s premises
• Invalid contact information, such as email addresses using deceptive extensions; e.g. @ucsantascruz.com or @ucsc.mygbiz.com
• The message may include an attachment designed to look like a purchase order, and it may include a logo or other graphic, and in some cases, a signature
• Please note that the university’s internet address is www.ucsc.edu and it is not our practice to ask our suppliers to ship to addresses that are not UCSC campus facilities. It is also not our practice to place orders for merchandise that will be picked up at supplier premises
• The request lists the address of UC Office of the President in Oakland, which is not a UCSC address
• The request includes the title of Procurement Chancellor, which is a fictitious position

If you believe you have received a fraudulent order or quotation request, you may forward it to UCSC Procurement Services at buy4me@ucsc.edu to verify the communication’s legitimacy before responding. You may also contact the Procurement Services department by telephone at: 831-459-2311.