Procurement Announcements

Jul12025

Enhancing CruzBuy: Strategic Updates to Procure-to-Pay Processes
As part of Financial Affairs’ ongoing effort to modernize and streamline Procurement and Accounts Payable operations, we will be implementing a series of critical enhancements to the CruzBuy purchasing platform later this month. These changes are aligned with our goals of improving operational efficiency, reducing manual interventions, and strengthening internal controls across the Procure-to-Pay (P2P) lifecycle. By fully leveraging the capabilities of CruzBuy, we aim to foster greater transparency, accountability, and data-driven decision-making in support of our institutional mission. Further information will be provided as we implement these changes in CruzBuy.

Please read our full announcement for further details on the four areas of focus.

May202025

General Guidance on Tariff-Related Pricing Impacts for CruzBuy Users
Due to the evolving nature of international trade policies and supply chain dynamics, some suppliers have begun applying surcharges or raising prices to account for increased costs associated with tariffs. To help Procurement validate and, when possible, mitigate these charges, we kindly ask that you add tariff surcharges, if known, as separate line items on your CruzBuy requisition and attach the supplier quote to the requisition. This will allow our team to follow up with suppliers for clarification as needed.

Some supplier price increases due to tariffs may not be immediately obvious. If you have any concerns, please contact Procurement in advance so we can help navigate the impact of tariffs and ensure your orders are placed without delay. If you receive notification from a supplier that a tariff is being applied after the PO is issued and they are requesting that the PO be revised, please forward the supplier’s email to buy4me@ucsc.edu, and one of the Procurement staff will review and advise.

Thank you for helping us monitor the situation, and as always, we are available to help support departments navigate these changes.

May202025

Fiscal Close & Processing Time Reminder for CruzBuy Users
As we approach the end of the fiscal year, we want to remind departments and stakeholders to plan ahead for any remaining procurement-related needs. Due to the high volume of requests during this period, please anticipate longer-than-usual processing times for requisitions. Similarly, email response times may be delayed as we prioritize time-sensitive transactions and deadlines.

To help ensure timely processing, please:

• Submit purchase requests and supporting documentation as early as possible.
• Check for completeness before submission to avoid delays.
• Keep track of fiscal close deadlines.

We appreciate your patience and collaboration as we work to support a smooth fiscal close. If you have any questions, please don’t hesitate to reach out to our procurement team.