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Procurement Resources Announcements Archive

May22018
Fiscal Year 2017-2018 Year-End Closing Schedule
Our current fiscal year, FY18, will end on June 30, 2018. As we near this closing date, it is important for Divisions/Units/Departments to review purchasing requirements and budgets. You will need to be aware of deadlines which must be followed to ensure transactions are processed correctly and in time to meet fiscal year-end requirements.

A detailed calendar of closing events is posted on the Financial Affairs website. Please take the time to review the Fiscal Close 2017-2018 Schedule.
Apr122018

Jaggaer, the developer for CruzBuy, is still working to resolve the connectivity issue their clients have been experiencing for the last few days. Procurement will provide additional information as it becomes available.​​

Jan292018

Recent Tax Law Affects Treatment of Moving Expenses and Gift Card Awards to Employees
Due to the passage of the 2017 Tax Cuts and Jobs Act, effective 1/1/18, Non-Cash Employee Gifts (gift cards and parking passes) and Moving Expenses are now considered taxable income to the recipient. UCOP is still exploring the full impact of the Tax Cuts and Jobs Act, and more details will follow. For now, please be aware of the following:

Non-Cash Employee Gifts: Gift Cards and Parking Passes
A gift card or one-month parking pass presented to an employee in recognition of achievement, length of service, or retirement is no longer considered to be a gift of tangible personal property under the Act. As a result, effective 1/1/18, they represent taxable, reportable compensation income to the recipient. Under current UC policy, an employee may not receive gifts of taxable, non-tangible personal property from the University. Because of this policy conflict, units are advised to avoid presenting gift cards or transit passes to an employee, if possible, until further information on UC policy changes and definitive guidance is received on how best to proceed.
Moving Expenses
Under the Act, all reimbursements paid to or payments made on behalf of an employee, on or after 1/1/18, for moving expenses, are considered taxable income to the employee. Previously, expenses for such things as moving and storing household goods, and shipping personal automobiles, were not tax reportable. Please consult with Accounting Services Director Ed Moran if your unit is faced with a relocation situation involving the payment and/or reimbursement of moving expenses.
May152017
UCSC Procurement Services e-Newsletter
A new edition of the Procurement Services Newsletter is now available. Click here to view the newsletter.
Apr282017
Fiscal Year 2016-2017 Year-End Closing Schedule
Our current fiscal year, FY17, will end on June 30, 2017. As we near this closing date, it is important for Divisions/Units/Departments to review purchasing requirements and budgets. You will need to be aware of deadlines which must be followed to ensure transactions are processed correctly and in time to meet fiscal year-end requirements.

A detailed calendar of closing events is posted on the Financial Affairs website. Please take the time to review the Fiscal Close 2016-2017 Schedule.
Aug32016

FIS Banner Unavailable
FIS Banner will be unavailable from noon, Monday, 8/8, through 7am, Tuesday, 8/9, while the annual Budget Roll processes are performed. CruzBuy will be available but any order submitted during this time will not process until the budget roll is completed.

Apr282016

UCSC Procurement Services e-Newsletter
A new edition of the Procurement Services Newsletter is now available. Click here to view the newsletter.

Nov132015
Notice to Vendors: Fraudulent Purchase Order Email Activity
We want to alert you to an email scam involving fraudulent purchase orders and requests for product quotations purporting to originate from UC Santa Cruz, but are in fact fraudulent. While the university cannot prevent this illegal action, we are actively working to inform our suppliers of this on-going activity. Common features of these supplier-targeted counterfeit UCSC orders include:
  • The email message is poorly written, with misspellings and awkward sentence structure.
  • Orders start with an e-mail inquiry asking for a quote for a small order followed by a subsequent request for a larger order.
  • The order designates a Ship To address that is not a UCSC facility or indicates the product will be picked up at the supplier’s premises.
  • Invalid contact information, such as email addresses using a deceptive extensions; e.g. @ucsantascruz.com or @ucsc.mygbiz.com.
  • The message may include an attachment that is designed to look like a purchase order, and may include a logo or other graphic, or a signature.
  • Please note that the university’s internet address is www.ucsc.edu and it is not our practice to ask our suppliers to ship to addresses that are not UCSC campus facilities. It is also not our practice to place orders for merchandise that will be picked up at supplier premises.
If you believe you have received a fraudulent order or quotation request you may forward it to UCSC Procurement Services at buy4me@ucsc.edu to verify the communication’s legitimacy before responding. You may also contact the Procurement Services department by telephone at: 831-459-2311.
Oct202015
Fair Wage/Fair Work Plan
Procurement Services has implemented the new UC Fair Wage Fair Work Plan, which went into effect October 1, 2015. As background on this new policy, on June 22, 2015, President Janet Napolitano announced that minimum wages for its workers will be raised to $15 an hour over the next three years. This minimum wage requirement applies to both direct and service contract employees, requiring that they pay their employees a wage that meets or exceeds UC’s new minimum wage when hired to perform services on our campus. Click here to learn more.
Oct192015

UCSC Procurement Services e-Newsletter
A new edition of the Procurement Services Newsletter is now available. Click here to view the newsletter.

Sep12015

CruzBuy Gift Card Catalog Implementation
Introducing a new National Gift Card (NGC) catalog for the purchase of Gift cards used as non-cash employee awards or non-cash gifts to non-employees. This catalog within CruzBuy allows for gift cards to be purchased and sent directly to the requester, with e-invoicing from NGC to settle the payment. This meets Procurement Services continuing efforts to identify opportunity for streamlining of order processing while meeting minimum policy requirements, generating cost saving, and insuring minimum risk to the university. Click here to learn more.

Jun252015

CruzBuy Supplier Quote Requirements
While best practice would be to have a quote on every order, we understand it’s not always practical or efficient on low value purchase orders. Backing up your purchase requisition with pricing information such as a quote, email with pricing, or screenshot of website pricing would support and assist if any transactional issues were to arise with invoicing, or a dispute at a later date around the original terms of the order. Click here to learn more.

Jun12015

Campus Delays Implementation of New Federal Procurement Rules
University of CA - Santa Cruz will delay implementation of the new federal procurement rules found at 2 CFR Part 200, beginning with section 200.317, until July 1, 2016. Procurement Services will continue to follow the federal procurement rules found in Office of Management and Budget (OMB) Circular A-110. This deferment is authorized in Section 110-6 of the Frequently Asked Questions released by OMB and the Council on Financial Assistance Reform (COFAR) on August 29, 2014.
For more information see Uniform Guidance.

May12015

Fisher First!
The Fisher First program makes Fisher Scientific the flagship distributor for Life and Science chemicals, consumables, equipment, and laboratory supplies for the UC System. The agreement, based on the combined spending power of the 10 UC campuses, is expected to generate benefits greater than $10M in the first year alone. In addition, Fisher was awarded exclusive distribution for Corning brand C-contract items. Click here to learn more.

Mar302015

CruzBuy Upgrade
The 15.1 Upgrade, available in CruzBuy on Monday, 3/30, includes two new features: Dashboards / Widgets, and Favorites folder search functionality.

Click on the links below to learn more about these new features.

Favorite Search Engine Quick Guide

Dashboard and Widgets Quick Guide

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