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Access Connexxus Booking ToolWelcome to the Financial Affairs resource page for UCSC Travel. Here you will find links to information to help guide you to successful travel preparation, booking, and expense reimbursement. Be sure to check out the Key Tips for UCSC Travelers for advice on the most common travel topics, and remember, the full UCSC Travel Guide is also available with in-depth travel and policy information.

​Before you Travel

Get Departmental Pre-Approval for Your Trip Make Sure Your Payment Information is Up to Date
In order for the university to reimburse your travel expenses you must have current payee information on file. Without a complete Payee Setup 204 form you will be unable to receive a cash advance or travel expense reimbursement. If your address or banking information has changed since you last submitted a Payee Setup 204 form, you will need to fill out a new form and submit it so that FAR has your new information.

Pick a Way to Pay for Your Trip
You can request a cash advance for your travel (or reimbursement for pre-paid travel) expenses by filling out and submitting a Travel Advance Request form. The Travel Advance Request form can also be used for requesting a trip number to direct bill certain expenses.

Regardless of what method of payment you choose, you are required to file a Post Travel Expense form when you return from your trip.

Book Your Travel Through Connexxus or Another Means

For more information see Key Tips For UCSC Travelers.

While You Travel

Review the list of allowable expenses before making purchases.

Save your original itemized receipts while traveling.

For more information see Types of Travel.

​After you Travel

If you are seeking reimbursement for funds spent on allowable expenses while traveling, you have 45 days to file a Post Travel Expense form, but it is recommended that you do so within 10 days of returning from your trip.

Rates and information for rental car and personal automobile usage.

Travel Announcements

Travel Announcements Archive

Connexxus for Personal Use
UC Santa Cruz employees can now use Connexxus to receive UC-negotiated rates for personal travel. Individuals may not use University issued credit cards or direct billing arrangements to pay for personal travel. UCSC employees that utilize UC travel resources for personal travel must have their own personal credit card available to pay for all expenses. Before making travel arrangements, be sure to set up a Connexxus traveler profile and review the benefits and exclusions below.

To take advantage of the rates available through Connexxus for your personal travel plans, choose one of the booking options (e.g. Southwest, BCD) and follow onscreen instructions.

Discounted rates and benefits provided through Connexxus are extended to UC employees for booking personal travel and include:

  • Airfare
  • Car rentals (includes free enrollment in rewards programs)
  • Hotels
  • Low service fees

Benefits not extended to personal travel:

  • Travel insurance:
  • Car rental insurance coverage:
    • Coverage can be purchased through the rental agency.

For more information on Connexxus please see the Travel Guide.

​Pre-Travel Forms

​Travel Rates and links

Travel Guide Meals and Incidental Expense Rates
Currency Converter (OANDA)

Automobile Mileage Rates
54.5¢ per mile - Effective 1/1/2018

Please direct your questions to either or the FAST/AP Help Line at (831) 459-4488.

You may also locate your representative directly.

​Post-Travel Forms

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