Verification of Current/Recent Employment (2020 to Current)
For your convenience, the University of California (UC) provides a simple method for employment verification through The Work Number service.

The Work Number is a third-party provider of employment and income verification. All verifiers (banks, employers or leasing agents) must access your information through its website.

Housing and Loan Employment and Income Verification
If you are applying for a loan, an apartment or job, your employment verifier (e.g. bank, leasing agent, or employer) must access your information through its website https://www.theworknumber.com directly.

If you need a copy of your Record of Earnings for income verification, you can request one from UCPath.

How to Provide Proof of Your Employment and Income

Please provide your employment verifier the following information:

• Inform them that UC uses The Work Number
• Provide them the University of California Employer Code: 15975
• Provide them your Social Security Number

In some instances, you may also need to create a "Salary Key" in order to complete an income verification. If your employment verifier requests a salary key, please follow these steps:

1. Log in to The Work Number as an employee
2. Enter the following information:
   • UC Employer Code: 15975
   • User ID: Your Social Security Number
   • Personal PIN: Your birthday (MMDDYYYY)
3. Select the "Create a Salary Key" option
4. Provide your verifier the six-digit salary key

Please access or request the UCPath Center Employment Summary Report before requesting a written letter. If the Summary Report is not sufficient, please proceed with the steps below.

Personalized letters are only provided under specific circumstances, all general income and employment verifications should be requested through The Work Number and the UCPath Center.

We do not provide breakdowns for earnings, position FTE, or hours. If you need this information, please find your paystubs in UCPath, or Request a Record of Earnings.

Email payvoe@ucsc.edu to request your verification letter. Please include the following information:

• Your Employee ID.
• The name of the requesting organization, and contact person if available.
• Address of the organization requesting the letter of employment.

The Employment Summary Report generates a basic employment letter summarizing your appointment positions, FTE, start and end dates, earning rate, and yearly gross earnings.

For Active employees the summary will only pull the information for your most recent and Active positions.

Log into UCPath and navigate to Employee Actions > Income and Taxes > Verification of Employment. Select the “Generate Summary Report” bar at the bottom of the page. Then click the “Download Attachment” pop-up. The PDF should open in a new tab.

If you are a Former Employee, please use the Job Aid: UCPath Former Employee Portal to navigate UCPath. You have 36 months from separation to access UCPath through the "University of California, Former Employees" portal. If you have not already, you will need to create an account to access the portal. You will be prompted to enter the personal email you provided to UCPath and your Employee ID number to receive an email with a registration link. You can then log in using the "University of California; Former Employee"

If you have further issues logging in, please reach out to UCpath for assistance. They can be reached Monday – Friday, 8 a.m. – 5 p.m., at 855-982-7284, or ucpath@universityofcalifornia.edu.

For Former employees, the summary only pulls the most recent position’s title and dates for each of your job records; promotions and transfers may be unavailable on the summary.

Please contact The Work Number first, before reaching out to the UCPath Center.

If The Work Number is not able to verify your employment with your requestor, your requestor can contact UCPath for further assistance. UCPath can be reached Monday – Friday, 8 a.m. – 5 p.m., at 855-982-7284, or ucpath@universityofcalifornia.edu.​

Student employees wishing to have their employment verified should have their verifier fax the request directly to UCPATH at 855-982-2329 or call 855-982-7284. Student information prior to 2025 may not be listed on the Work Number. Students wishing to change their option for employment verification through the Work Number may OPT-IN or OPT-OUT by logging on UCPATH and navigating to:

​

1. Personal Information
2. My Current Profile
3. Employment Verification
4. Click or unclick the Student Opt In box
5. Click Save.

If you receive an Academic Verification form similar to the above, please reach out to the department’s Dean’s Office or Graduate Programs Coordinator. Payroll does not have access to academic employment credit records.

• https://www.gradadmissions.ucsc.edu/contact-programs