Financial Affairs

UCPath Payroll Employee Guide

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Records Request

Requesting Employment Records
Current/Recent Employment Verification (2020 -Current)
Previous Employment Verification
Public Service Loan Forgiveness (PSLF)

Requesting Employment Records
How to submit a Records Request in UCPath:

To request records, navigate to the Records and Data Request page within UCPath. Then follow these steps:
1. Enter the desired Date Range of Record Requested.
2. In the Type of Record section, select the Type of Request.
  - Note: A separate Records Request must be filed for each type of request.
3. Provide a Reason for Request and in the Detail field, provide as much information as you can to support this request.
A submission confirmation page will appear once the eForm has been completed and submitted. UCPath Center will mail the requested documents to the address provided on the Records and Data Request form.

Note: Employees can still access earnings information up to 18 months prior to December 31, 2019 through AYSO.
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Current/Recent Employment Verification (2020 -Current)
The Work Number
Verification of Current/Recent Employment (within 3 years of current date)
For your convenience, the University of California (UC) provides a simple method for employment verification through The Work Number service.

If you are applying for a loan, an apartment or job, your employment verifier (e.g. bank, leasing agent, or employer) must access your information through its website https://www.theworknumber.com directly.

The Work Number

The Work Number is a third-party provider of employment and income verification. All verifiers (banks, employers or leasing agents) must access your information through its website.

How to Provide Proof of Your Employment and Income

Please provide your employment verifier the following information:
- Inform them that UC uses The Work Number
- Provide them the University of California Employer Code: 15975
- Provide them your Social Security Number
In some instances, you may also need to create a "Salary Key" in order to complete an income verification. If your employment verifier requests a salary key, please follow these steps:
1. Log in to The Work Number as an employee
2. Enter the following information:
  - UC Employer Code: 15975
  - User ID: Your Social Security Number
  - Personal PIN: Your birthday (MMDDYYYY)
3. Select the "Create a Salary Key" option
4. Provide your verifier the six-digit salary key
Letter of Employment

To request a letter of employment, please email payvoe@ucsc.edu. Please include the dates of your employment and your employee ID.

Employment Summary Report

The Employment Summary Report generates a basic employment letter summarizing your appointment positions, FTE, start and end dates, earning rate, and yearly gross earnings.

Log into UCPath and navigate to Employee Actions > Income and Taxes > Verification of Employment. Select the “Generate Summary Report” bar at the bottom of the page. Then click the “Download Attachment” pop-up. The PDF should open in a new tab.

If you are a Former Employee, please use the Job Aid: UCPath Former Employee Portal to navigate UCPath.
Student Employment Verification
Student employees wishing to have their employment verified should have their verifier fax the request directly to UCPATH at 855-982-2329 or call 855-982-7284. Student information is not listed on the Work Number. Students wishing to have their employment verified on the Work Number may OPT-IN by logging on UCPATH and navigating to:
1. Employee Actions
2. Personal Information
3. Current Profile
4. Verification
5. Click the Student Opt In box
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Previous Employment Verification
Verification of Previous Employment (2019 and previous)
- Complete the Previous Employment Verification Form.
- Turnaround time for the basic Previous Employment Verification is two weeks from receipt of the form.
- The following information is supplied from a previous employment verification
  - Hire date
  - Separation date
  - Title
  - Historical gross earnings available upon special request
Note: If historical gross earnings from 2005 through three years prior to current date is needed, indicate what years on the form. Turnaround time for Previous Employment Verification with historical gross earnings request is three weeks from receipt of form.
Please contact payvoe@ucsc.edu with any questions.
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Public Service Loan Forgiveness (PSLF)

The University of California (EIN: 94-3067788) is a qualified employer for the PSLF program.
Please review the following site and follow the instructions to submit your PSLF forms to UCPath for completion.

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UCPath Payroll Employee Guide