IMPORTANT: COMPLETE STEPS 1-3 AT LEAST TWO MONTHS PRIOR TO YOUR EVENT
4 Steps to Booking a UCSC Facility for an Event
Step 1: Identify a University Sponsor
In order to hold an event on campus you will need a University Sponsor. A Sponsor is a unit affiliated with the university (UCSC) that accepts responsibility for planning,
organization, execution, and expenditure of funds for an event. Please reach out and confirm with your sponsor that they can sponsor your event.
Step 2: Choose your Event Location
Work with your Sponsor to identify a location on campus for your event. Make sure to coordinate with the location’s Facility Manager to reserve your event date. See the "UCSC Event
Facilities" section below for a selection of popular event locations.
Step 3: Submit the Facility Use Application and Certificate of Insurance
Download, fill out, and sign the General Facility Use Permit Application
(FUP) and provide a certificate of insurance (COI) for your event. Please see the Sample Vendor
COI for standard event insurance requirements. All third party vendors associated with the
event will also need compliant insurance coverage, meeting the University’s requirements. Depending on the type of event planned, and if serving food, drinks, or alcohol, you may be
assessed fees. Send the completed facility use permit and certificate of insurance to facility-use@ucsc.edu to be processed.
Step 4: Receive your Executed Permit
Once your permit application is approved, RECS will email you your executed Facility Use Permit for your event. Please print out or download the permit to have on hand, at the
location, during your event.
Feel free to reach out to facility-use@ucsc.edu if you have any questions. We are here to help every step of the way!
