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CTE Card Announcements Archive

Oct292020
Notice to Employees: Process for Emergency-Related Purchases During COVID-19 Shelter-in-place
For approval of emergency supplies, evacuation, or other related purchases using your Corporate Travel and Entertainment (CTE) Card please email your request to ctecard@ucsc.edu. If the request is approved, include the approval email with your monthly CTE Card reconciliation submission.​
Aug192020
Financial Affairs Response Times Impacted
As with many campus units, there are a significant number of Financial Affairs staff impacted by the CZU Lightning Complex Fire. Response times for all Financial Affairs departments may be slower than usual. Be safe, everyone.
Aug172020
Notice to Employees: Remote/Zoom Meal Expenses not Allowable During COVID-19 Shelter-in-place
Many campuses have been receiving requests from employees for reimbursements of various expenses associated with working from home during the COVID-19 shelter-in-place. It is important to remember that employees who are working from home are not on travel status as defined in Business and Finance Bulletin G-28, Travel Regulations, as “the period during which a traveler is traveling on official University business outside the vicinity of their headquarters or residence.” Because employees who are working from home are not on travel status, they are not eligible for meal reimbursement. If they have to travel to the regular office where they would normally work, that is a non-reimbursable commuting expense.

Similarly, requests for reimbursement of meals taken at home (or delivered) during a Zoom business meeting are not reimbursable under policy. Per Business and Finance Bulletin BUS-79, a business meeting requires an in-person host, and is intended for on-premises and/or in-person meetings of employees. Since none of those factors occur on an at-home Zoom meeting with colleagues, the related charge is not allowable for reimbursement nor can it be charged to a UC paid credit card (i.e. CTE or Procard).​
Apr132020
Financial Affairs Response to COVID-19
During this unprecedented time, our entire UCSC community has been directly impacted by the magnitude of the global COVID-19 crisis. Many temporary adjustments have been, and continue to be, made to our financial policy and processes in order to accommodate our UCSC community and to help our campus navigate this difficult period.

For more information on the response and related resources, please visit our Financial Affairs Response to COVID-19 page.
Aug22019
We’ve had a lot of great feedback about the UCSC Corporate Travel Card Program. We are excited to offer this program that delivers great value to UCSC's departments and their cardholder's in many different ways. With that, we have TWO very important reminders to keep this program successful:
  • An updated CTE Card User Agreement CTE has been added to the forms library. Please ensure that any new applications are being submitted using this form. A notice of the updated User Agreement will be sent to all Cardholders, Expense Approvers, and Divisional Contacts on record.
  • Per UC Travel Policy, post travel expense claims (e.g. CTE Travel & Entertainment Reporting Forms aka “TERF”) must be submitted to our accounting office (via ctecard@ucsc.edu) within a reasonable amount of time; not to exceed 45 days after issuance of the monthly statement. We recommend submitting each month’s reconciled TERF to your business office within 30 days of the statement date to avoid any conflicts with this policy. Travel reimbursement requests, TERFs, and ERAs submitted after 45 days may be reported as TAXABLE INCOME to you via the payroll system in which standard payroll deductions would apply. We currently have a large number of CTE cardholders that are in violation of this UC Policy and we will be sending individual delinquent notices. Please submit all of your FY18-19 TERF forms as soon as possible. We are here to help you with the forms and the process. If you have any questions or just need to submit, please email ctecard@ucsc.edu.

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