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Equipment Quick-Glance Chart

Stand-Alone Definition: Is free-standing and has life expectancy of one year or more. Think in terms of, "Can it be easily unplugged and used with something else?"

Component Accessory Definition: Permanently increases the value of a specific piece of equipment, and is not complete in itself. Think in terms of, "Must it be installed, rather than just plugged in?"

Software

  • $5000 or more - Use account code 007170
  • $4999 or less - Use account code 000070
    •

    Trade-in

  • See Equipment Disposal Guide or
  • See Equipment Acquisition Guide
    •

    Important: Use commodity level accounting when purchasing equipment.

    Stand-Alone or Component Accessory Chart

    Equipment
      
    Examples
    Purchased on same PO as equipment
    NOT Purchased on same PO as equipment
    Component (Accessory)
    • Computer Memory
    • Microscope eyepiece
    • Internal hard drive
    • Co-processor
    • Light Bar for Fire Truck
    • Purchase Amount: $5000 or more
    • Account Code: 007110
    • Commodity Block: Add to value of Item 1
    • Purchase Amount: $5000 or more; or less than $5000 but essential to primary asset functionality
    • Account Code: 007000
    • Commodity Block: Add to value of 0377000999
    • Item or Document Text: must note the property number to which the component adds value, and how and why the item is essential to the primary asset
    Component (Accessory)
    • Computer Memory
    • Microscope eyepiece
    • Internal hard drive
    • Co-processor
    • Purchase Amount: $4999 or less
    • Account Code: 007110
    • Commodity Block: Add to value of Item 1
    • Purchase Amount: $4999 or less
    • Non-inventorial
    Stand-Alone
    • Computer
    • Microscope
    • External hard drive
    • Monitor
    • Purchase Amount: $5000 or more
    • Account Code: 007010 or 007020 or 007040
    • Commodity Block: INVEQUIP (Modifiable Clause)
    • Purchase Amount: $4999 or less
    • Account Code: 007110
    • Commodity Block: Add to value of Item 1
    Stand-Alone
    • Computer
    • Microscope
    • External hard drive
    • Monitor
    • Purchase Amount: $4999 or less
    • Account Code: 007110
    • Commodity Block: Add to value of Item 1
    • Purchase Amount: $4999 or less
    • Non-inventorial