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Description
112160Advance Payments
Pre-Payment is made in Advance for Goods or Services via a ProForma Invoice prior to receiving goods or services
001230Advertising - Recruitment
Advertising in connection with staff and faculty recruitment.  For example, placing a classified advertisement in a newspaper or purchasing on-line advertising at a job seeker's website
001220Advertising (Federal Contract & Grant Only)
Non-promotional advertising which is federally chargeable according to the terms of the award.  Includes media costs of advertising for (1) personnel recruitment, (2) procurement of goods or services, (3) disposal of scrap or surplus materials, or (4) purposes necessary to meet the terms of a sponsored agreement
001240Advertising (not federally chargeable)
Promotional advertising, including the cost of promotional items such as brochures and T-shirts.  Also includes any advertising not included in the definition of federally chargeable advertising above
000440Athletic Equipment
Non-inventorial athletic equipment costing < $5,000.  If > $5,000 see codes beginning with 007000
001345Audit Fees
Restricted use
000550Books, Related Materials
Binding
008100Building Repair & Maintenance
Outside services and supplies for repair and maintenance of campus-owned or leased buildings.  (Not for use with construction projects)
000250Bulk Food Supplies
Bulk food purchases such as purchases by Dining Services.  Should not be used for food in connection with entertainment, social activities or business meetings
002270Cellular Charges
Purchases related to cellular telephone service contracts
000800Chemicals - Organic/Inorganic
Purchase of non-hazardous chemical materials
009535CIP-Accessories to Plant Equipment
For authorized construction related purchases only.  Must be used with organization code 97xxxx.
009573CIP-Advertising
For authorized construction related purchases only.  Must be used with organization code 97xxxx.
009574CIP-Blueprints
For authorized construction related purchases only.  Must be used with organization code 97xxxx.
009510CIP-Construction
For authorized construction related purchases only.  Must be used with organization code 97xxxx.
00958ECIP-Entertainment
For authorized construction related purchases only.  Must be used with organization code 97xxxx.
009530CIP-Equipment Groups 2 & 3
For authorized construction related purchases only.  Must be used with organization code 97xxxx.
009575CIP-Miscellaneous
For authorized construction related purchases only.  Must be used with organization code 97xxxx.
009600CIP-Non-Capitalized Expenses
For authorized construction related purchases only.  Must be used with organization code 97xxxx.
009572CIP-Reproduction
For authorized construction related purchases only.  Must be used with organization code 97xxxx.
009500CIP-Site Clearance
For authorized construction related purchases only.  Must be used with organization code 97xxxx.
009571CIP-Testing
For authorized construction related purchases only.  Must be used with organization code 97xxxx.
000510Classroom & Training Supplies/Materials
Classroom supplies, books, manuals, and training materials (Does not include purchases for the Library - See account code 000500)
000860Compressed Gases
Gas or gas mixture in high pressure cylinder
006070Computer Maintenance
Computer maintenance
007170Computer Software License > $5000
Software license costing $5,000 or more purchased from outside software vendor as a one-time purchase (perpetual license)
000071Computer Software Licenses
Computer software license costing $5,000 or more – periodic payment - annual or more frequent basis
000073 Computer Software Maintenance
Software maintenance fees or contracts (warranties, if charged separately from computer equipment)
000072Computer Software Rental
Software license - rental or lease
000070Computer Software/Licenses/Rental
Computer software or software license/rental costing less than $5,000 - one-time or annual payment
000060Computer Supplies (exclude software)
Supplies for computers, excluding software
007020Computers - Inventorial
Computer costing $5,000 or more (single item)
001275Contract Board Payments
Short term contracts for lodging for campus visitors such as lecturers and performers.
000080Copier, Printer Supplies
Office machine supplies such as toner
001440Copyrights, Licenses & Royalties
Including copyrighted/licensed usage rights
000870Cost of Goods Sold
Purchase of inventory for resale (e.g. textbooks purchased by Bay Tree Bookstore)
000450Costumes
Clothing and accessories for theatrical productions and events
001180Custodial (Janitorial) Services
Custodial and janitorial services by non-employees
009435Damage Payments
Restricted use - Damage payments are charged to the same fund source  used for the appointee's salary.
001070Data Entry Services
Data processing
001330Debt Collection Fees
Restricted use
001285Donations, Gifts & Contributions
Restricted use - Payments to external organizations; for example, funds raised by students for a charitable contribution
000850Dry Ice
Laboratory supplies
008260Electrical Supplies
Electrical repair and maintenance supplies
001251Entertainment - Academic Activities
Visitors/official guests for lectures, colloquia, seminars
001270Entertainment - Business Meeting
Meeting to conduct official UC business
001250Entertainment - Employee Morale Building
Recognition, holiday, retirement (top-level EEC approval required)
001271Entertainment - Events (Hospitality)
Prospective donor, community relations, volunteer recognition, alumni
001272Entertainment - On-the-job Meals
Restricted to employees unable to leave work location for meal periods
001271Entertainment - Recruitment
Faculty, staff, student athletes/scholars
001253Entertainment - Student Events
Study hall, orientation, commencement, student meetings/events
001273Entertainment - Student Outreach
Outreach to prospective students
006050Equipment - Copier Maintenance Contracts
Equipment maintenance agreements, including contracts for office equipment such as copiers, computers, printers, and laboratory equipment
007051Equipment - Fabrication Complete (in use)
Restricted use - Plant accounting only
007010Equipment - Inventorial
Equipment costing $5,000 or more (single item) excluding computers and furniture; includes office equipment, transportation equipment, accessories and components included with the initial purchase of the equipment (for accessories and components purchased subsequently, use 007000)
007000Equipment - Inventorial (accessories)
Components and accessories to inventorial equipment (cost exceeds $5,000) that are acquired through a separate purchase order from the original equipment.
007130Equipment - Inventorial (credit with trade-in)
Purchase of inventorial equipment costing $5,000 or more when credit towards purchase price is received for the trade-in of inventorial equipment.
007090Equipment - Inventorial (installment purchase)
Single item lease Purchase (installment purchase) - cost exceeds $5,000
007110Equipment - Inventorial (supplies/components)
Supplies or components initially supplied with equipment - cost exceeds $5,000
006090Equipment - Non-Inventorial ($1,500-$4,999)
Equipment costing less than $5,000 but at least $1,500 (single item), including computers, office equipment, transportation equipment
006085Equipment - Non-Inventorial ($200-$1499)
Equipment costing less than $1,500 but at least $200 (single item),  including computers, office equipment, transportation equipment
006080Equipment - Non-Inventorial (cost of $200 or less)
Equipment costing less than $200 (single item),  including computers, office equipment, transportation equipment
006000Equipment - Repairs & Maintenance
Outside services for non-contractual equipment repairs and maintenance
006130Equipment Capital Lease > $100K
Leased equipment with a fair market value (cash value) of $100,000 or greater; if the value of the equipment is less than $100,000, use account code 006135.
006135Equipment Lease < $100K
Leased equipment with a fair market value (cash value) less than $100,000; if the value of the equipment is $100,000 or greater, use account code 006130.
006060Equipment Maintenance
Lab equipment maintenance
Equipment, assembly
Assembly - Use the same account code as that used to record the purchase of the equipment
Equipment, installation
Installation - Use the same account code as that used to record the purchase of the equipment
006120Equipment, rental
Short-term rentals of equipment, including computers, furniture and other equipment; excludes leased equipment
000200Exhibition Materials & Supplies
Material and supplies used in exhibitions
001385Exp Reclass to W2 Income
Restricted use - Payment only allowed to employees
001100External / Outsourcing (temporary staffing)
Non-student (temporary staffing - provided by Spherion/Temporary Support Services)
001110External/Outsourcing
Printing Services and Plant Accounting use only
006110Fabrication, External Sale
Materials and outside services for use in a fabrication which will be sold to an external buyer.  (For items used in the fabrication of equipment for internal use, see code 007050)
007050Fabrication, Internal
Components, parts, materials, supplies and outside services for use in the fabrication of inventorial equipment that will be used internally.  (For items used in the fabrication of equipment that will be sold to external buyers, use code 006110)
008250Facilities Renovation, Alterations
Outside services and supplies for improvements to campus-owned or leased buildings.  (Not for use with construction projects)
001080Fellowship, Non-Qualified
Non-Qualified Fellowship for a US citizen or resident foreign national when some portion of the fellowship is non-qualified
001081Fellowship, Qualified
Qualified Fellowship for a US citizen or resident foreign national who is a degree candidate and no portion of the Fellowship is non-qualified
000700Fertilizers & Pesticides
 
000815Field Supplies
Supplies used when conducting research or instruction out in the field
001380Foreign National Compensation Payment
Tax reportable payments made to foreign visitors (non-residents) for 1042S Income
008050Fuel oil
Bulk purchases of fuel oil by Fleet Services
007040Furniture - Inventorial
Furniture costing $5,000 or more (single item)
006100Furniture - Non-Inventorial
Furniture with a single item cost less than $5,000
004600Garage Charges
000820Glassware & Ceramics
For use by Dining Services for supplies in connection with Dining Halls
008285Glazing Supplies
Supplies used for glazing
002540Graphic Services
000720Hazardous Materials - Chemicals
Purchase of hazardous chemical materials (includes poison or toxic agents, corrosive chemicals, flammable materials, explosives, and materials in which dangerous heat build-up occurs in storage. Includes DEA Controlled substances).
000730Hazardous Materials - Other
Purchase of other hazardous materials (other than chemical or radioactive, may include biological agents, patient specimens and refrigerants)
000710Hazardous Materials - Radioactive
Purchase of hazardous radioactive materials (also referred to as radioisotopes or radionuclide’s).
001320Hazardous Materials Removal - Other
Outside services for the removal of miscellaneous hazardous materials including medical waste (excluding radioactive and chemical waste) from the campus.  (See code 000730 for definition of miscellaneous hazardous materials.)
001310Hazardous Materials, Removal - Chemical
Outside services for the removal of chemical hazardous materials from the campus.  (See code 000720 for definition of chemical active hazardous materials.)
001300Hazardous Materials, Removal - Radioactive
Outside services for the removal of radioactive hazardous materials from the campus.  (See code 000710 for definition of radioactive hazardous materials.)
001020Honoraria
Non-UC employees
Honoraria
UC employees – refer to the Honorarium Guide segment
001130Housing Allowance
001410Independent Contractor Services
Computer programming
001015Information Systems Consultant
Information systems technology
001450Insurance
Insurance purchases, including student health insurance and special events. For additional information, refer to Risk Management Insurance Programs or contact Risk Services.
008290Janitorial Supplies
Cleaning and maintenance supplies for use by custodians
000840Lab Animals / Feed
Laboratory animals and animal feed
000810Laboratory Supplies
General laboratory supplies; examples include test tubes, beakers, chemicals, reagents, testing kits and other expendable supplies used in laboratories.  NOTE: Not to be used for hazardous materials--See codes 000710, 000720, and 000730
001190Laundry services
Outside laundry services, used primarily by Physical Plant
001340Legal Fees
Restricted use
000500Library materials (Non-inventorial)
Non-inventorial library books and materials costing < $5,000.  If > $5,000, use code 007150
Lodging
Use the account code in the “Travel” section appropriate to the type of travel
002300Mailing, Shipping Services
Shipping, postage, and freight
002340Mailing, Shipping Services
Express mail
002370Mailing, Shipping Services
First class mail
002390Mailing, Shipping Services
Courier Services
002395Mailing, Shipping Services
Outside mailing service
006040Maintenance - Contract
Contract, equipment maintenance
002560Media - Educational (TV/AV)
Media-Educational TV/AV services or rental
005010Medical Services
Outside services used for medical purposes
005000Medical Supplies
Supplies used for medical purposes; for example, first aid supplies and Health Center supplies
001200Memberships (federally chargeable)
Cost of the institution's membership in business, technical and professional organizations and the cost of subscriptions to periodicals issued by these organizations
001210Memberships (non-federally chargeable)
Cost of membership in any civic or community organizations, or country, social, or dining club organizations, and the cost of subscriptions to periodicals issued by these organizations
001290Moving / Office
Office move/relocation
004540Moving Expense-NonQualified-New Hires
Employee relocation cost - taxable payment (Non-Qualified)
004520Moving Expense-Qualified-New Hires
Employee relocation - non-taxable payment (Qualified)
000420Musical instruments
 
000030Office Supplies
Supplies used in the office such as pens, paper, file folders, envelopes, etc.
000300Outbound Freight / Mailing Costs
Shipping, postage and outgoing freight charges, express mail and courier services, outside mailing services
008280Painting Supplies
Painting related and maintenance supplies (Refer to Theatrical Materials & Art Supplies for supplies used in theatrical productions and art programs, account code 000100)
000400Paper stock
002440Parking Permits, UCSC Recharge
"A" permits
002420Parking Permits, UCSC Recharge
"O" permits
002400Parking Permits, UCSC Recharge
Reserved space
002430Parking Permits, UCSC Recharge
Temporary / Guest
CG1180Participant Support (Contract & Grant Only)
Travel and Registration Fees reimbursement - substantiated expenses
CG1185Participant Support (Contract & Grant Only)
Travel and Registration Fees reimbursement - Unsubstantiated expenses
CG1190Participant Support (Contract & Grant Only)
Restricted use for contract and grant only
CG1195Participant Support (Contract & Grant Only)
NSF-REU support-related - non-reimbursement
CG1196Participant Support (Contract & Grant Only)
NSF-REU support-related - reimbursement paid to a third-party
CG1197Participant Support (Contract & Grant Only)

NSF-REU support-related - non-reimnursement

CG1198Participant Support (Contract & Grant Only)

NSF-REU support-related - reimbursement paid to a third-party

000765Parts
Parts costing less than $5,000
001030Performer / Artist Services
Artistic and performance related fees for services provided
002550Photography & Photo Processing
Photographic services, including photographer fees, photograph developing and processing
008270Plumbing Supplies
Plumbing repair and maintenance supplies
001400Police / Security Services
Restricted use - Security and police services performed by non-employees
000050Printed Supplies (custom-printed)
Printed forms, letterhead, business cards, brochures, etc. – custom-printed
000040Printed Supplies (pre-printed)
Printed forms, letterhead, business cards, brochures, stationery etc – pre-printed
002570Printing Publications
Printing and publication services
001120Prize/Award Payment
Prizes and awards are restricted by University policy.  See Business and Finance Bulletin G-41 for restrictions related to employee awards and Business and Financial Bulletin G-42 for restrictions related to non-employee awards.
000150Production / Event Materials
Material and supplies used in productions and events
008380Professional Fees - Other
Outside professional services not otherwise categorized
008060Propane / Butane
Bulk purchases of gas by Physical Plant. (Refer to compressed gasses for laboratory use, account code 000860)
001460Public Relations Services
Outside services in connection with public relations
000520Publications and Other Media
Includes all types of media, including electronic
008370Real Estate
Management services
008360Real Estate Leases
Real property leases approved by the UCSC Real Estate Office
001265Recharges
Administrative services
009000Recharges
Revenue - Credits from departments
001280Recharges
Expense sharing between departments - debit (use 006500 for credit side)
001470Recharges
ITS computer services
Recharges
Parking permits – see “Parking”
009001Recharges
Photocopying services
001370Recharges
Shop charges
006500Recharges
Expense sharing between departments - credit (use 001280 for debit side)
008242Recycling Services
Outside services used for recycling purposes
Rent
Vehicle – short-term – use the account code in the “Travel” section appropriate to the type of travel
008350Rental, Facility
Short-term facility rental of less than one year (non-recharge), including storage units, meeting rooms and exhibition halls
008295Repairs & Maintenance - Miscellaneous Supplies
Other repair and maintenance supplies not separately identified
002580Reproduction and Photocopying
Outside reprographic services, including photocopying
112600Salary Advance
Restricted use
001040Scholarship, Non-Qualified
Non-Qualified Scholarship for a US citizen or resident foreign national when some portion of the scholarship is non-qualified.  Applies to undergraduates only.
001041Scholarship, Qualified
Qualified Scholarship for a US citizen or resident foreign national who is a degree candidate and all of the expenditures are qualified. i.e. no portion of the scholarship is non-qualified
001420Scientific Analysis & Testing
Services in connection with scientific testing and analysis, for example outside laboratory fees
000830Scientific Instruments
Research equipment/instruments costing less than $5,000
001263Services
Credit card merchant fees
001010Services - Consultant
Outside consulting services
001000Services - Miscellaneous Duplicate Code
Miscellaneous services
001260Services - Not Otherwise Categorized
Miscellaneous outside services
008300Space Rental (recharge)
Campus recharge for space rental
001150Staff Development/Training
Outside services and materials in connection with staff training and development which are job related
CG9480Subaward,  Subcontract
For each initial payment or portion of a subsequent payment that when added to previous payments made on the same award (fund code) totals $25,000 or less, calculated over the life of the contract
CG9400Subaward, Subcontract
For the balance of a payment or subsequent payment that when added to previous payments made on the same award (fund code) totals more than $25,000, calculated over the life of the contract
112160Subject Payments
For the issuance of cash to the Principle Investigator
001260Subject Payments
For the amount of cash distributed to subjects (clearing)
001205Subscriptions
Newspapers, magazines, and periodicals
000010Supplies - Not Otherwise Categorized
Miscellaneous supplies
009430Taxes, Fines, Penalties
Restricted use
002200Telephone
Local calls and equipment
002250Telephone
Long Distance Calls
001090Temporary Staffing
Student
000511Testing Materials
000100Theatrical Materials & Art Supplies
Material and supplies used in theatrical productions and art programs.
000760Tools
Tools costing less than $5,000
001035Trainer / Instructor Fees
Services provided by instructors and trainers who are not employees
004300Travel
General business - within or with a California destination - non-federally-funded
004320Travel
Conference - destination held within California
004400Travel
General business – domestic - outside of California - non-federally-funded
004420Travel
Conference destination – domestic - outside of California
004460Travel
Foreign - non-federally-funded
004480Travel
Lodging, meals, vehicle rental and other costs in connection with miscellaneous travel for University business
CG4310Travel (Contract & Grant Only)
General business - within or with a California destination - federally-funded
CG4410Travel (Contract & Grant Only)
General business – domestic - outside of California - federally-funded
CG4470Travel (Contract & Grant Only)
Foreign - federally-funded
CG4480Travel (Contract & Grant Only)
Conference registration fee - federally-funded, foreign visitor
CG4100Travel (Contract & Grant Only)
Conference registration fee - federally-funded, non-foreign visitor
004100Travel, Conference Reg Fees
Registration fee - non-federally-funded
004360Travel, Outreach
Lodging, meals, vehicle rental and other costs in connection with pre-college student outreach related travel for University business
004350Travel, Student
Student travel related costs such as lodging and van rental
001140UC Funded (Hosted) Activities
Payment made to individuals for expenses incurred attending or supporting an event funded by UCSC (such as a conference, symposia, workshop, training, or on-going program activity). Payments to other entities need to be on PO's or travel forms. All fund sources are allowable; except participant support as budgeted on extramural awards.
008020Utilities
Electricity
008040Utilities
Natural gas
008010Utilities
Physical Plant recharges only (unit to unit)
008030Utilities
Water and sewage
004640Vehicle
Fuel charge
Vehicle
Rental – short-term – use the account code in the “Travel” section appropriate to the type of travel
004620Vehicle Rental (on-going)
Vehicle rental – TAPS long-term
004660Vehicle Repair
Outside services for vehicle repair and maintenance
000530Video Tapes
Materials for information technology or telecommunications
001430Writer/Editor Services
Outside services in connection with writing and editing
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