I am a new employee, how do I access CruzPay?
What will my CruzPay User ID be?
What will my CruzPay password be?
I don't have an @ucsc.edu address or CruzID. How do I access CruzPay?
I am told I should be using CruzPay, but I haven’t received my account information at my UCSC Google Email account. How do I access CruzPay?
CruzPay-related emails go to my Spam/Junk/Bulk Mail folder, how can I prevent this?
What browsers are supported?
What is my password and how can I change it?
I’ve lost my password. How do I reset it?
What is a timekeeper and how do I find out who mine is?
If my supervisor changes, how will CruzPay get updated?
Some of my employees do not appear in my approval screen and/or some of the listed employees do not report to me, how can I fix this?
As a reminder, the regular Employee Submittal and Supervisor Approval deadlines are:
Employees
Supervisors
Email Reminders
How do I record my hours?
Why does CruzPay need my schedule?
I am a student employee, why don’t I have a schedule listed?
I am a staff employee and I work a variable schedule. Will CruzPay require me to change to a more standard schedule?
How do I change my schedule?
Bank Balances and Accruals
When do I see accruals in CP?
Can I access my vacation and sick leave accrual information in CruzPay?
The Time-Off Balances tab displays the accrual bank information. The totals consider any accruals used or earned time during the current period; showing the initial and ending balances for the period.
The accrued row will contain accrual info. In the screeenshot example, 4.6160 hours of vacation leave that was accrued in the previous 10/12 pay period, and which can be used in the current pay period ending 10/26.
Are holidays calculated by CruzPay?
What happens during campus curtailments? Can I borrow against my vacation bank?
When will my accruals show up for future periods so I can plan ahead?
Why does my converted beginning balance not seem to match my ending balance in CruzPay Archive?
My December 2019 accruals got lost. Why don't I don't see them on 12/31/2019?
My accruals from a year ago in CruzPay Archive don't match my accruals for the same month this year.
CruzPay vs. UCPath – what is the system of record for my accruals?
I changed pay schedules (BW to MO) – when will my banks be populated?
What are the 0.01 and -0.01 adjustments in my bank?
Beginning and Ending balances – what do they mean?
What happens to monthly (MO) employees nearing max vacation status?
Monthly employees who are less than one month’s accrual from reaching their maximum vacation balance and have used vacation leave in the previous month should expect to see a temporary partial accrual in both UCPath and CruzPay. Since the vacation taken in the prior month (and visible in CruzPay) has not yet been deducted from the UCPath accrual bank and vacation leave accruals may not exceed the maximum balance, a partial accrual will occur in UCPath. This partial accrual is only temporary. There will be a recalculation the following month when the vacation leave use from CruzPay is recorded by UCPath and the remaining vacation leave can be accrued without exceeding the maximum balance.
Example: The CruzPay screenshot below shows two accruals. The first accrual of 11.42 is a partial accrual calculated by UCPath, as the vacation takes were not yet received. Once the vacation takes were recorded (one month in arrears), UCPath recalculated the accrual and sent the remaining accrual amount of 4.09 to CruzPay.
Monthly employees who are less than one month’s accrual from reaching their maximum vacation balance and have NOT used vacation leave in the previous month should expect to see a permanent partial accrual in both UCPath and CruzPay.
Vacation leave accruals may not exceed the maximum balance. Unless the monthly employee has an approved Max Vacation Exception Request, the remaining accrual will not be credited.
Use of the vacation leave extension bank is required to prevent loss of accruals for those with an approved Max Vacation Exception Request.
Timesheet Submittal and Approval
After I save my timesheet is it submitted/locked?
When does my timesheet lock?
Can my timekeeper make additional adjustments after I submit my timesheet?
Why should I have to wait until the last day of the pay period to submit my timesheet?
What do I do if circumstances prevent me from submitting my timesheet?
I am a student employee and one of my jobs does not show in CruzPay. How do I enter my hours for this job?
Do I need to print my timesheet?
How does a supervisor know when an employee has electronically submitted their timesheet?
My timesheet was rejected by my supervisor, what do I do now?
Can I print a timesheet for my records even though I submitted it electronically?
Why did I receive an email reminder to submit my timesheet?
I thought I submitted my timesheet, but I received an email stating my timesheet was unsubmitted. How do I make sure I have submitted?