- May22023
Up Next: Y21 and Y22
Effort reports for Y21 (Oct 2020-Sep 2021) and Y22 (Oct 2021-Sep 2022) will be generated next. More information with regards to certification start and due dates to follow.
Please contact us at ers_help@ucsc.edu if you have any questions. - May12023
Certification Fall 2019 through Summer 2020
Certification due date 4/17/2023. For more information, click here. Certification Fall 2019 through Summer 2020
- Fall 2019
- Winter 2020
- Spring 2020
- Faculty Summer Salary 2020
- Summer 2020
Certification due date: 4/17/2023
Notifications sent:
- Reports available: 3/8/2023
- 1st Reminder: 3/16/2023
- 2nd Reminder: 3/27/2023
- 3rd Reminder: 4/5/2023
- Late reminder: 4/18/2023
- Apr182023
1st Late reminder: Fall 2019 through Summer 2020 Certification
Fall 2019 through Summer 2020 Federal Effort Report certification was due on April 17, 2023. Federal effort report certifiers who have effort reports that still remain uncertified were sent a late reminder requesting certification without further delay.
For a copy of the message, click here. Date: April 18, 2023
From: Effort Reporting System (ERS) Office
To: Federal Effort Report Certifiers
Reply-to: ers_help@ucsc.edu
Subject: Reminder: DUE 4/17/2023 - Federal Effort Reports Certification
Dear Effort Report Certifier,
Federal Effort Reports certification for Fall 2019 through Summer 2020 was due on April 17, 2023.
You have uncertified reports in the Effort Reporting System. We urge you to certify your effort reports in ERS immediately.
Certification of effort for University personnel who are paid on or have commitments to work on federal contract and grant funds is mandated by federal OMB Circular A-21. Failure to comply with Federal OMB Circular A-21 can result in serious penalties for the University and/or the individual certifying their effort and may result in a disallowance by the federal agency funding the research.
To certify Effort Reports in ERS:
1. Go to: http://ers.ucsc.edu.
2. Click on ‘Launch ERS.
3. Log in to ERS with your UCSC CruzID Gold login and password.
4. On the Report List tab, select My Certifications from the Display Saved Search drop-down menu near the top left of the screen. If My Certifications is not listed, select My Effort Reports.
5. Select ALL-Open from the Show Status drop-down menu near the top left of the screen.
6. Click the All radio button for Reporting Periods near the top right of the screen.
7. Click on the name of the employee whose effort report you wish to review and certify.
Refer to the ERS Quick Start Guide (PDF) to guide you through use of the system to review and certify your effort reports.
The ERS web guide, containing more detailed information on ERS functions, is also available.
Divisional Research Accountants have access to ERS and should be contacted if changes to the effort report content are needed.
Any questions can also be directed to the ERS Help email list: ers_help@ucsc.edu
Thank you,
ERS Office - Apr52023
3rd Reminder: Certification Fall 2019 through Summer 2020
Federal effort report certifiers were reminded by email to certify effort reports by April 17, 2023.
For a copy of the message, click here. Date: April 18, 2023
From: Effort Reporting System (ERS) Office
To: Federal Effort Report Certifiers
Reply-to: ers_help@ucsc.edu
Subject: Reminder: DUE 4/17/2023 - Federal Effort Reports Certification
Dear Effort Report Certifier,
Federal Effort Reports certification for Fall 2019 through Summer 2020 was due on April 17, 2023.
You have uncertified reports in the Effort Reporting System. We urge you to certify your effort reports in ERS immediately.
Certification of effort for University personnel who are paid on or have commitments to work on federal contract and grant funds is mandated by federal OMB Circular A-21. Failure to comply with Federal OMB Circular A-21 can result in serious penalties for the University and/or the individual certifying their effort and may result in a disallowance by the federal agency funding the research.
To certify Effort Reports in ERS:
1. Go to: http://ers.ucsc.edu.
2. Click on ‘Launch ERS.
3. Log in to ERS with your UCSC CruzID Gold login and password.
4. On the Report List tab, select My Certifications from the Display Saved Search drop-down menu near the top left of the screen. If My Certifications is not listed, select My Effort Reports.
5. Select ALL-Open from the Show Status drop-down menu near the top left of the screen.
6. Click the All radio button for Reporting Periods near the top right of the screen.
7. Click on the name of the employee whose effort report you wish to review and certify.
Refer to the ERS Quick Start Guide (PDF) to guide you through use of the system to review and certify your effort reports.
The ERS web guide, containing more detailed information on ERS functions, is also available.
Divisional Research Accountants have access to ERS and should be contacted if changes to the effort report content are needed.
Any questions can also be directed to the ERS Help email list: ers_help@ucsc.edu
Thank you,
ERS Office - Mar272023
2nd Reminder: Certification Fall 2019 through Summer 2020
Federal effort report certifiers were reminded by email to certify effort reports by April 17, 2023.
For a copy of the message, click here. Date: March 27, 2023
From: Effort Reporting System (ERS) Office
To: Federal Effort Report Certifiers
Reply-to: ers_help@ucsc.edu
Subject: 2nd Reminder: DUE 4/17/2023 - Federal Effort Reports Certification
Dear Effort Report Certifier,
This is a friendly reminder that electronic effort reports are available for your review and certification in the online Effort Reporting System (ERS).
If you have not done so already, please ensure that certifications for the following reporting periods are completed by April 17, 2023
- Fall 2019
- Winter 2020
- Spring 2020
- Faculty Summer Salary 2020
- Summer 2020
Certification of effort for University personnel who are paid on or have commitments to work on federal contract and grant funds is mandated by federal OMB Circular A-21.
1. Go to: http://ers.ucsc.edu.
2. Click on ‘Launch ERS.
3. Log in to ERS with your UCSC CruzID Gold login and password.
4. On the Report List tab, select My Certifications from the Display Saved Search drop-down menu near the top left of the screen. If My Certifications is not listed, select My Effort Reports.
5. Select ALL-Open from the Show Status drop-down menu near the top left of the screen.
6. Click the All radio button for Reporting Periods near the top right of the screen.
7. Click on the name of the employee whose effort report you wish to review and certify.
Refer to the ERS Quick Start Guide (PDF) to guide you through use of the system to review and certify your effort reports.
The ERS web guide, containing more detailed information on ERS functions, is also available.
Divisional Research Accountants have view access to ERS and should be contacted with questions related to effort report content. It is recommended that you contact your divisional Research Accountant before making changes to effort report percentages.
Feel free to contact us with questions of if you need assistance at the ERS Help email list: ers_help@ucsc.edu
Thank you,
ERS Office - Mar162023
Reminder: Certification Fall 2019 through Summer 2020
Federal effort report certifiers were reminded by email to certify effort reports by April 17, 2023. For a copy of the message, click here. Date: March 16, 2023
From: Effort Reporting System (ERS) Office
To: Federal Effort Report Certifiers
Reply-to: ers_help@ucsc.edu
Subject: Reminder: DUE 4/17/2023 - Federal Effort Reports Certification
Dear Effort Report Certifier,
This is a friendly reminder that electronic effort reports are available for your review and certification in the online Effort Reporting System (ERS).
- Fall 2019
- Winter 2020
- Spring 2020
- Faculty Summer Salary 2020
- Summer 2020
If you have not done so already, please ensure that certification is completed by April 17, 2023.
Certification of effort for University personnel who are paid on or have commitments to work on federal contract and grant funds is mandated by federal OMB Circular A-21.
1. Go to: http://ers.ucsc.edu.
2. Click on ‘Launch ERS.
3. Log in to ERS with your UCSC CruzID Gold login and password.
4. On the Report List tab, select My Certifications from the Display Saved Search drop-down menu near the top left of the screen. If My Certifications is not listed, select My Effort Reports.
5. Select ALL-Open from the Show Status drop-down menu near the top left of the screen.
6. Click the All radio button for Reporting Periods near the top right of the screen.
7. Click on the name of the employee whose effort report you wish to review and certify.
Refer to the ERS Quick Start Guide (PDF) to guide you through use of the system to review and certify your effort reports.
The ERS web guide, containing more detailed information on ERS functions, is also available.
Divisional Research Accountants have view access to ERS and should be contacted with questions related to effort report content. It is recommended that you contact your divisional Research Accountant before making changes to effort report percentages.
If you have questions or need further assistance, please feel free to drop in on any of the scheduled Open Labs sessions (zoom):
Any questions can also be directed to the ERS Help email list: ers_help@ucsc.edu
Thank you,
ERS Office - Mar82023
Certification currently underway - Fall 2019 through Summer 2020
Federal effort report certifiers were notified by email to certify Fall 2019 through Summer 2020 effort reports by April 17, 2023.
For a copy of the message, click here. Date: 3/8/2023
From: Effort Reporting System (ERS) Office
To: Federal Effort Report Certifiers
Reply-to: ers_help@ucsc.edu
Subject: ACTION REQUIRED: Certification of Federal Effort Reports Fall 2019 through Summer 2020
Dear Effort Report Certifier,
Electronic effort reports are available for review and certification in the online Effort Reporting System (ERS).
You are kindly requested to certify effort reports for the following reporting periods, as soon as possible, but no later than the April 17, 2023 deadline:
- Fall 2019
- Winter 2020
- Spring 2020
- Summer 2020
- Faculty Summer Salary 2020
Certification of effort for University personnel who are paid on or have commitments to work on federal contract and grant funds is mandated by federal OMB Circular A-21.
1. Go to: http://ers.ucsc.edu.
2. Click on ‘Launch ERS.
3. Log in to ERS with your UCSC CruzID Gold login and password.
4. On the Report List tab, select My Certifications from the Display Saved Search drop-down menu near the top left of the screen. If My Certifications is not listed, select My Effort Reports.
5. Select ALL-Open from the Show Status drop-down menu near the top left of the screen.
6. Click the All radio button for Reporting Periods near the top right of the screen.
7. Click on the name of the employee whose effort report you wish to review and certify.
Refer to the ERS Quick Start Guide (PDF) to guide you through use of the system to review and certify your effort reports.
The ERS web guide, containing more detailed information on ERS functions, is also available.
Divisional Research Accountants have view access to ERS and should be contacted with questions related to effort report content. It is recommended that you contact your divisional Research Accountant before making changes to effort report percentages..
If you have questions or need further assistance, please feel free to drop in on any of the scheduled Open Labs sessions (zoom):
Any questions can also be directed to the ERS Help email list: ers_help@ucsc.edu
Thank you,
ERS Office
- Feb222023
Resuming Certification - heads up to Report Certifiers
E-mail communication was sent to Report Certifiers with information about the upcoming start to resume and catch up on Effort Reporting Certification.
For a copy of the message, click here.
Any questions can be directed to ers_help@ucsc.edu Date: February 22, 2023
From: Effort Reporting System (ERS) Office
To: Principal Investigators and Report Certifiers
Subject: UC Effort Reporting Certification
You are receiving this communication because you are a Principal Investigator/Report Certifier required to certify effort reports.
__________________________
Principal Investigators and Report Certifiers,
We are writing to inform you of the upcoming effort to catch up on the required effort certification on federal awards.
Effort report certification has been on hold since January 2020, while UCPath and UCOP were making updates to ERS, the web-based reporting tool used by UC to track effort certification. At this time, the ERS Office and the divisional Research Accountants are preparing effort reports for certification. A detailed request to catch up and resume certification will be sent by March 10th, 2023.
Highlights and timeline:
Catch up certification reporting quarters (Fall 2019 through Summer 2020) ERS training is not required or needed Open labs (via Zoom) will be organized in case there are questions or if you need assistance Transition from quarterly reporting to annual reporting cycle with Academic Year 21 (Oct 2020–Sep 2021) Catch up certification for Academic Years 21 and 22 (projected start: May 2023) (Regular) certification cycle for Academic Year 23 (by Nov/Dec 2023)
Divisional Research Accountants have access to ERS and will support you in this effort certification endeavour. They are currently collaborating with the ERS Office to prepare effort reports, so they will be ready for you to certify.
Any questions can be directed to the ERS Help email list: ers_help@ucsc.edu
We appreciate your support,
ERS Office - Jan92023
Resuming Certification - note to Report Certifiers
Effort reports are currently being generated and reviewed in order to resume Effort Certification. More information to follow.
Please contact us at ers_help@ucsc.edu if you have any questions. - Nov182022
ERS Unavailable 11/22/2022 2:00pm – 5:00pm
ERS will be unavailable on Tuesday, November 22nd from 2:00 - 5:00 pm for scheduled system maintenance. Users will be unable to access the system during this time. We regret any inconvenience this may cause. If you have any questions, please contact us at ers_help@ucsc.edu.
- Aug12021
Fall 2019 Certification On Hold- note to Report Certifiers
Effort report certification continues to be on hold (as of Fall 2019). Along with the other UC locations, we are working with UCPath and UCOP to make updates to ERS for UCPath and resume effort certification. More information to follow.
- Aug192020
Financial Affairs Response Times Impacted
As with many campus units, there are a significant number of Financial Affairs staff impacted by the CZU Lightning Complex Fire. Response times for all Financial Affairs departments may be slower than usual. Be safe, everyone. - Mar132020
Fall 2019 effort reports available - note to Report Certifiers
Effort reports for the Fall 2019 reporting period were generated. Please note that Fall 2019 reports do not (yet) include UCPath December 2019 data. Pending UCPath data updates to ERS, the Fall 2019 certification due date has been extended and you will be advised of the revised certification due date.
However, Report Certifiers are welcome to continue certifying reports, including Fall 2019. Once UCPath data is loaded, effort percentage updates will be processed, and Report Certifiers will be notified to recertify, if needed.
Please contact us at ers_help@ucsc.edu if you have any questions. - Feb192020
Summer 2019 Reporting Period
Certification due date 01/15/2020.
For more information, click here.
Summer 2019 Reporting Period
Summer 2019: For effort during July-September 2019
Certification due date: 01/15/2020
Notifications sent:
- Reports available: 12/17/2019
- 1st Reminder: 12/23/2019
- 2nd Reminder: 01/02/2020
- 3rd Reminder: 01/10/2020
- 1st Late reminder: 01/16/2020
- 2nd Late reminder: 01/27/2020
- Nov192019
Spring 2019 Reporting Period
Certification due date 10/15/2019.
For more information, click here.
Spring 2019 Reporting Period
Spring 2019: For effort during April-June 2019
Certification due date: 10/15/2019
Notifications sent:
- Reports available: 09/17/2019
- 1st Reminder: 09/27/2019
- 2nd Reminder: 10/07/2019
- 1st Late reminder: 10/16/2019
- 2nd Late reminder: 10/28/2019 - Nov192019
ERS Unavailable Wednesday, Nov 20th from 5:00 - 6:00 PM
ERS will be unavailable on Wednsday, November 20th from 5:00 - 6:00 pm for system upgrade maintenance activities.
Users
will be unable to access the system during this time. We regret any inconvenience this may cause.
If you have any questions, please contact us at ers_help@ucsc.edu. - Aug192019
Winter 2019 Reporting Period
Certification due date 07/15/2019.
For more information, click here.
Winter 2019 Reporting Period
Winter 2019: For effort during January-March 2019
Certification due date: 07/15/2019
Notifications sent:
- Reports available: 06/17/2019
- 1st Reminder: 06/27/2019
- 2nd Reminder: 07/09/2019
- 1st Late reminder: 07/16/2019
- 2nd Late reminder: 07/24/2019
- May212019
ERS is getting ready for UCPath
ERS was updated, in anticipation to transition to UCPath (new payroll system) later in the year. Although most of the updates are behind-the-scenes, you may notice some changes on the Payroll Details screen. Click here for more information.
Your regular use of ERS is not affected and remains unchanged. Please feel free to contact us with any questions at ers_help@ucsc.edu.
Payroll Details screen changes
ERS is getting ready for UCPath (new payroll system). You may notice the following changes on the Payroll Details screen:
- UCPath names have been added to the column headers
- Two new columns have been added
 click to view full size image Summary of updates:
 click to view full size image
- May192019
Fall 2018 Reporting Period
Certification due date 04/15/2019.
For more information, click here.
Fall 2018 Reporting Period
For effort during October-December 2018
Certification due date: 04/15/2019
Notifications sent:
- Reports available: 03/14/2019
- 1st Reminder: 03/26/2019
- 2nd Reminder: 04/08/2019
- 1st Late reminder: 04/16/2019
- 2nd Late reminder: 04/24/2019
- Feb272019
Multi-Factor Authentication
ITS began rolling out Multi-Factor Authentication to staff at the Scotts Valley Center on Monday March 4th. You may enroll via the ITS Enroll Your Device page and choose your preferred device option (Smartphone, Landline, SMS, etc.).
As of April 1st, MFA will be required for SVC staff when accessing CruzID Gold enabled systems (e.g. CruzPay).
For assistance with MFA related issues please contact ITS or visit the MFA Home page. - Feb192019
Summer 2018 Reporting Period
Certification due date 01/15/2019.
For more information, click here.
Summer 2018 Reporting Period
Summer 2018: For effort during July-September 2018
Faculty Summer Salary 2018: For effort during October 2017 - September 2018
Certification due date: 01/15/2019
Notifications sent:
- Reports available: 12/11/2018
- 1st Reminder: 12/19/2018
- 2nd Reminder: 01/02/2019
- 3rd Reminder: 01/10/2019
- 1st Late reminder: 01/16/2019
- 2nd Late reminder: 01/25/2019
- Nov192018
Spring 2018 Reporting Period
Certification due date 10/15/2018.
For more information, click here.
Spring 2018 Reporting Period
For effort during April-June 2018
Certification due date: 10/15/2018
Notifications sent:
- Reports available: 09/17/2018
- 1st Reminder: 09/27/2018
- 2nd Reminder: 10/08/2018
- 1st Late reminder: 10/16/2018
- 2nd Late reminder: 10/25/2018
- Aug192018
Winter 2018 Reporting Period
Certification due date 07/15/2018.
For more information, click here.
Winter 2018 Reporting Period
For effort during January-March 2018
Certification due date: 07/15/2018
Notifications sent:
- Reports available: 06/14/2018
- 1st Reminder: 06/29/2018
- 2nd Reminder: 07/11/2018
- 1st Late reminder: 07/17/2018
- 2nd Late reminder: 07/25/2018
- May192018
Fall 2017 Reporting Period
Certification due date 04/15/2018.
For more information, click here.
Fall 2017 Reporting Period
For effort during October-December 2017
Certification due date: 04/15/2018
Notifications sent:
- Reports available: 03/14/2018
- 1st Reminder: 03/26/2018
- 2nd Reminder: 04/10/2018
- 1st Late reminder: 04/16/2018
- 2nd Late reminder: 04/24/2018
- Feb192018
Summer 2017 Reporting Period
Certification due date 01/16/2018.
For more information, click here.
Summer 2017 Reporting Period
Summer 2017: For effort during July-September 2017
Faculty Summer Salary 2017: For effort during October 2016 - September 2017
Certification due date: 01/16/2018
Notifications sent:
- Reports available: 12/12/2017
- 1st Reminder: 12/18/2017
- 2nd Reminder: 01/02/2018
- 3rd Reminder: 01/10/2018
- 1st Late reminder: 01/17/2018
- 2nd Late reminder: 01/25/2018
- Nov192017
Spring 2017 Reporting Period
Certification due date 10/15/2017. For more information, click here. Spring 2017 Reporting Period
For effort during April - June 2017
Certification due date: 10/15/2017
Notifications sent:
- Reports available: 09/14/2017
- 1st Reminder: 09/28/2017
- 2nd Reminder: 10/09/2017
- 1st Late reminder: 10/16/2017
- 2nd Late reminder: 10/24/2017
- Aug192017
Winter 2017 Reporting Period
Certification due date 07/15/2017. For more information, click here. Winter 2017 Reporting Period
For effort during January - March 2017
Certification due date: 07/15/2017
Notifications sent:
- Reports available: 06/14/2017
- 1st Reminder: 06/29/2017
- 2nd Reminder: 07/10/2017
- 1st Late reminder: 07/17/2017
- 2nd Late reminder: 07/25/2017
- May192017
Fall 2016 Reporting Period
Certification due date 04/15/2017. For more information, click here. Fall 2016 Reporting Period
For effort during October- December 2016
Certification due date: 04/15/2017
Notifications sent:
- Reports available: 03/15/2017
- 1st Reminder: 03/27/2017
- 2nd Reminder: 04/10/2017
- 1st Late reminder: 04/18/2017
- 2nd Late reminder: 04/24/2017
- Feb192017
Summer 2016 Reporting Period
Certification due date 01/16/2017. For more information, click here. Summer 2016 Reporting Period
Summer 2016: For effort during July-September 2016
Faculty Summer Salary 2016: For effort during October 2015 - September 2016
Certification due date: 01/16/2017
Notifications sent:
- Reports available: 12/12/2016
- 1st Reminder: 12/16/2016
- 2nd Reminder: 01/03/2017
- 3rd Reminder: 01/11/2017
- 1st Late reminder: 01/17/2017
- 2nd Late reminder: 01/25/2017
- Nov192016
Spring 2016 Reporting Period
Certification due date 10/15/2016. For more information, click here. Spring 2016 Reporting Period
For effort during April- June 2016
Certification due date: 10/15/2016
Notifications sent:
- Reports available: 09/15/2016
- 1st Reminder: 09/29/2016
- 2nd Reminder: 10/10/2016
- 1st Late reminder: 10/18/2016
- 2nd Late reminder: 10/24/2016
- Aug192016
Winter 2016 Reporting Period
Certification due date 07/15/2016.
For more information, click here.
Winter 2016 Reporting Period
For effort during January-March 2016
Certification due date: 07/15/2016
Notifications sent:
- Reports available: 06/15/2016
- 1st Reminder: 06/30/2016
- 2nd Reminder: 07/11/2016
- 1st Late reminder: 07/18/2016
- 2nd Late reminder: 07/25/2016
- May192016
Fall 2015 Reporting Period
Certification due date 04/15/2016.
For more information, click here.
Fall 2015 Reporting Period
For effort during October-December 2015
Certification due date: 04/15/2016
Notifications sent:
- Reports available: 03/18/2016
- 1st Reminder: 03/30/2016
- 2nd Reminder: 04/11/2016
- 1st Late reminder: 04/18/2016
- 2nd Late reminder: 04/26/2016
- Feb192016
Summer 2015 Reporting Period
Certification due date 01/15/2016. For more information, click here. Summer 2015 Reporting Period
Summer 2015: For effort during July-September 2015
Faculty Summer Salary 2015: For effort during October 2014 - September 2015
Certification due date: 01/15/2016
Notifications sent:
- Reports available: 12/11/2015
- 1st Reminder: 12/17/2015
- 2nd Reminder: 01/04/2016
- 3rd Reminder: 01/11/2016
- 1st Late reminder: 01/19/2016
- 2nd Late reminder: 01/27/2016
- Nov192015
Spring 2015 Reporting Period
Certification due date 10/14/2015. For more information, click here. Spring 2015 Reporting Period
For effort during April-June 2015
Certification due date: 10/14/2015
Notifications sent:
- Reports available: 09/21/2015
- 1st Reminder: 09/28/2015
- 2nd Reminder: 10/06/2015
- 1st Late reminder: 10/15/2015
- 2nd Late reminder: 10/23/2015
- Aug192015
Winter 2015 Reporting Period
Certification due date 07/16/2015. For more information, click here. Winter 2015 Reporting Period
For effort during January-March 2015
Certification due date: 07/16/2015
Notifications sent:
- Reports available: 06/16/2015
- 1st Reminder: 07/01/2015
- 2nd Reminder: 07/09/2015
- 1st Late reminder: 07/17/2015
- 2nd Late reminder: 07/23/2015
- May192015
Fall 2014 Reporting Period
Certification due date 04/16/2015. For more information, click here. Fall 2014 Reporting Period
For effort during October-December 2014
Certification due date: 04/16/2015
Notifications sent:
- Reports available: 03/17/2015
- 1st Reminder: 03/25/2015
- 2nd Reminder: 04/09/2015
- 1st Late reminder: 04/17/2015
- 2nd Late reminder: 04/23/2015
- Feb172015
The ERS Launch Page has a new look!
Click 'Launch ERS ' to access ERS. Or click here to learn more about the changes to the ERS Launch Page.
The ERS Launch Page and web content has grown and moved from ers.ucsc.edu to within financial.ucsc.edu.
Although the look-and-feel of the web site has changed, all ERS information is still readily available.
Access ERS via the 'Launch ERS' button.
Note the 'ERS Resources' section, on the right hand side of the page, allowing easy access to the ERS Quick Start Guide, the ERS Online Manual, the Announcements (Archive).
The "ERS Key Dates" calendar is a newly featured resource. This calendar contains key dates for the ERS Reporting Period cycles, including certification due dates and scheduled (late) reminder notifications. You can add/subscribe this calendar to your Google - Other Calendars by clicking the '+Google Calendar icon' located on the bottom right corner of the "ERS Key Dates" calendar.
Please be aware: the ERS Launch Page url (ers.ucsc.edu) has not changed, but all other url link information may have. This means that, if you have bookmarked specific ERS links, those links may have to be updated to point to a new url location. As an example, the ERS Quick Start Guide now points to (https://financial.ucsc.edu/SiteAssets/Lists/Guide%20Nav%20ERS/Documents/ERS_QuickstartGuide_Report_Certifiers.pdf)
The ERS system, the certification process, and our contact information remains unchanged.
Feel free to contact us at ers_help@ucsc.edu with any questions, concerns, and feedback you may have. - Feb12015
Summer 2014 Reporting Period
Certification due date 01/16/2015. For more information, click here. Summer 2014 Reporting Period
Summer 2014: For effort during July-September 2014
Faculty Summer Salary 2014: For effort during October 2014 - September 2015
Certification due date: 01/16/2015
Notifications sent:
- Reports available: 12/15/2014
- 1st Reminder: 01/02/2015
- 2nd Reminder: 01/08/2015
- 1st Late reminder: 01/20/2015
- 2nd Late reminder: 01/26/2015
- Nov12014
Spring 2014 Reporting PeriodCertification due date 10/17/2014. For more information, click here.
Spring 2014 Reporting Period
For effort during April-June 2014
Certification due date: 10/17/2014
Notifications sent:
- Reports available: 09/17/2014
- 1st Reminder: 09/30/2014
- 2nd Reminder: 10/10/2014
- 1st Late reminder: 10/20/2014
- 2nd Late reminder: 10/27/2014
- Aug12014
Winter 2014 Reporting PeriodCertification due date 07/17/2014. For more information, click here.
Winter 2014 Reporting Period
For effort during January-March 2014
Certification due date: 07/17/2014
Notifications sent:
- Reports available: 06/16/2014
- 1st Reminder: 07/01/2014
- 2nd Reminder: 07/09/2014
- 1st Late reminder: 07/18/2014
- 2nd Late reminder: 07/24/2014
- May12014
Fall 2013 Reporting PeriodCertification due date 04/16/2014. For more information, click here.
Fall 2013 Reporting Period
For effort during October-December 2013Certification due date: 04/16/2014
Notifications sent:
- Reports available: 03/14/2014
- 1st Reminder: 03/26/2014
- 2nd Reminder: 04/09/2014
- 1st Late reminder: 04/17/2014
- 2nd Late reminder: 04/24/2014
- Feb12014
Summer 2013 Reporting PeriodCertification due date 01/17/2014. For more information, click here.
Summer 2013 Reporting Period
For effort during July-September 2013
Certification due date: 01/17/2014
Notifications sent:
- Reports available: 12/16/2013
- 1st Reminder: 01/08/2014
- 2nd Reminder: 01/13/2014
- 1st Late reminder: 01/21/2014
- 2nd Late reminder: 01/27/2014
- Nov12013
Spring 2013 Reporting PeriodCertification due date 10/17/2013. For more information, click here.
Spring 2013 Reporting Period
For effort during April -June 2013
Certification due date: 10/17/2013
Notifications sent:
- Reports available: 09/13/2013
- 1st Reminder: 10/03/2013
- 2nd Reminder: 10/10/2013
- 1st Late reminder: 10/18/2013
- 2nd Late reminder: 10/25/2013
- Aug12013
Winter 2013 Reporting PeriodCertification due date 07/17/2013. For more information, click here.
Winter 2013 Reporting Period
For effort during January-March 2013
Certification due date: 07/17/2013
Notifications sent:
- Reports available: 06/13/2013
- 1st Reminder: 07/02/2013
- 2nd Reminder: 07/10/2013
- 1st Late reminder: 07/19/2013
- 2nd Late reminder: 07/24/2013
- May12013
Fall 2012 Reporting PeriodCertification due date 04/15/2013. For more information, click here.
Fall 2012 Reporting Period
For effort during October-December 2012Certification due date: 04/15/2013
Notifications sent:
- Reports available: 03/13/2013
- 1st Reminder: 03/27/2013
- 2nd Reminder: 04/09/2013
- 1st Late reminder: 04/16/2013
- 2nd Late reminder: 04/23/2013
- Feb12013
Summer 2012 Reporting PeriodCertification due date 01/15/2013. For more information, click here.
Summer 2012 Reporting Period
For effort during July-September 2012
Certification due date: 01/15/2013
Notifications sent:
- Reports available: 12/11/2012
- 1st Reminder: 01/09/2013
- 1st Late reminder: 01/16/2013
- 2nd Late reminder: 01/29/2013
- Nov12012
Spring 2012 Reporting PeriodCertification due date 10/31/2012. For more information, click here.
Spring 2012 Reporting Period
For effort during April-June 2012
Certification due date: 10/31/2012
Notifications sent:
- Reports available: 09/13/2012
- 1st Reminder: 10/08/2012
- 2nd Reminder: 10/22/2012
- Late reminder: 11/01/2012
- Aug12012
Winter 2012 Reporting PeriodCertification due date: 07/16/2012. For more information, click here.
Winter 2012 Reporting Period
For effort during January-March 2012
Certification due date: 07/16/2012
Notifications sent:
- Reports available: 06/13/2012
- 1st Reminder: 06/26/2012
- 2nd Reminder: 07/10/2012
- 1st Late reminder: 07/18/2012
- 2nd Late reminder: 07/25/2012
- May12012
Fall 2011 Reporting PeriodCertification due date: 04/09/2012. For more details, click here.
Fall 2011 Reporting Period
For effort during October - December 2011
Certification due date: 04/09/2012
Notifications sent:
- Reports available: 03/05/2012
- Reminder: 03/26/2012
- 1st Late reminder: 04/11/2012
- 2nd Late reminder: 04/20/2012 - Feb72012
ERS Live: Introductory email to all Principal Investigators/Report Certifiers
Email was sent to federal effort report certifiers with
information about logging in and using the new UCSC Effort Reporting
System. Click here to see a copy of the message. | Date: |
February 7, 2012 |
| From: |
Christine MacFarlane (Accounting Services Director)
Monique Leduc (Enterprise Financial Systems Director) |
| To: |
Principal Investigators
Effort Report Certifiers |
| Sent by: |
ERS Office (ers_office@ucsc.edu) |
| Subject: |
New Effort Reporting System for Federal Awards |
As the Principal Investigator or Co-Principal Investigator
of federal awards managed by UCSC, we write to inform you of the
implementation of the UC Effort Reporting System (ERS) at UCSC. ERS
will replace the paper-based Personnel Activity Report (PAR) documents
that you have used in the past for certifying effort on federal awards
as of the Fall 2011 quarter.
Advantages of the ERS include:
- The ability to certify effort from any location with internet access, using your existing UCSC CruzID Gold login and password
- A simple-to-use interface for reviewing effort and certifying reports
- The ability to review detailed payroll transaction information, if desired
- The elimination of paper forms and their associated
distribution and routing, which is consistent with supporting the campus
sustainability efforts
- Improved compliance rates for effort certification, in accordance with federal mandate
- Leveraging use of the same system successfully being used for effort report certification at seven other UC campuses
On March 1st, you will receive an email notification
requesting that you certify Fall 2011 quarter effort reports using ERS.
The Fall 2011 certification due date is April 9, 2012.
The email will include instructions on accessing ERS, as
well as links to a concise one-page Quick Start Guide and more
extensive on-line documentation. Training is not required to access
ERS. The ERS Office ( ers_help@ucsc.edu) is available to provide a demonstration of the system if desired.
Administrative staff, including divisional Research
Accountants and central Extramural Fund Accounting staff, will have
query access to the ERS (for view-only access to effort reports). In
addition, the Enterprise Financial Systems ERS Office has established
an ERS Help email list ( ers_help@ucsc.edu) to address issues and provide user support.
If you have any questions, please contact ers_help@ucsc.edu.
Sincerely,
Christine MacFarlane
Accounting Services Director
Monique Leduc
Enterprise Financial Systems Director - Jan192012
ERS Live: Introductory email to the Deans and Assistant Deans
Email was sent to Deans and Assistant Deans introducing the new UCSC Effort Reporting
System. Click here to see a copy of the message.
| Date: |
January 19, 2012 |
| From: |
Bruce Margon (Vice Chancellor for Research)
Kirk Lew (Campus Controller) |
| To: |
Vice Chancellors
Vice Provosts
Deans and Directors
Assistant Deans |
| Sent by: |
Kirk Lew (Campus Controller) |
| Subject: |
Campus Implementation of UC Effort Reporting System |
We write to inform you of the February 2012 implementation of
the UC Effort Reporting System (ERS) at UCSC. This electronic,
web-based system, designed by the UC campuses and hosted by UCOP,
replaces the paper-based Personnel Activity Report (PAR) process for
obtaining the required OMB Circular A-21 certification of effort on
federal awards. Campuses using the system have experienced reduced
workload for both PIs and administrators, and improved compliance
rates. The latter in particular is critical as the Federal government
expects 100% compliance.
ERS provides a number of advantages over the old manual, paper PAR process:
- The ability to certify effort from any location with internet access, using a UCSC CruzID Gold password
- A simple-to-use interface for reviewing effort and certifying reports
- The ability to review detailed payroll transaction information, if desired
- Eliminating paper forms and their associated distribution
and routing, which is consistent with supporting the campus
sustainability efforts
Accessing and using the ERS is relatively straightforward.
Training is not required. On-line documentation and a concise one-page
Quick Start Guide will be available. Administrative staff, including
Research Accountants, who support PIs will have access to the ERS. They
will have the opportunity to participate in system demonstration
workshops to familiarize themselves with the system prior to its
implementation. In addition, the Enterprise Financial Systems ERS
Office has established an ERS Help email list to address issues and
provide user support.
The ERS was first put into use about five years ago and is now
used by all other UC campuses except for Irvine and Riverside. These
two campuses are piloting a different effort certification approach in
collaboration with the Federal government. Over the next few weeks,
information will be provided to Principal Investigators about ERS,
including system access and use. If your division would like a
demonstration of the ERS, or if you have any questions, please contact ers_help@ucsc.edu. We appreciate your support.
Bruce Margon
Vice Chancellor for Research
Kirk Lew
Campus Controller
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