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FAR Announcements Archive

Feb262024
Financial Affairs Website: Planned Outage on 3/3/24 from 2:30am - 5:30am
The Financial Affairs website will be unavailable for 3 hours on Sunday morning, March 3rd, from 2:30am to 5:30am for scheduled system maintenance. This will impact access to systems such as CruzBuy, CruzPay, CruzFly, ERS, and FIS. Please plan accordingly and contact finaff-tech@ucsc.edu with any questions.​
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Oct102023
Moving Expense Submission​
To ensure that our Payroll team has adequate time to process moving expense reimbursement transactions during calendar year 2023 and to comply with applicable year-end tax reporting deadlines, please submit all approved moving expense reimbursement forms and supporting documentation by November 9th to newhirerelocation@ucsc.edu.

Moving expense reimbursement paperwork is initially reviewed and approved within Accounting before documentation is submitted to Payroll. Reimbursement paperwork submitted after this date will be processed during calendar year 2024.

If you have any questions, please contact newhirerelocation@ucsc.edu.
Oct22023
Travel Funding Restrictions Lifted
Seven years ago, the California legislature passed Assembly Bill (AB) 1887, which prohibited the use of State funds for UC travel associated with certain banned states. This law was repealed on September 13th this year via Senate Bill (SB) 447.

The UC Office of the President announced on 10/02/23 that all travel funding restrictions related to the banned states have been lifted as of the repeal effective date (9/13/23).
May102023
Fiscal Year 2022-2023 Year-End Closing Schedule
Our current fiscal year, FY23, will end on June 30, 2023. As we near this closing date, it is important for Divisions/Units/Departments to review recharge and purchasing requirements, and budgets. You will need to be aware of deadlines which must be followed to ensure transactions are processed correctly and in time to meet fiscal year-end requirements.

A detailed calendar of closing events is posted on the Financial Affairs website. Please take the time to review the Fiscal Close 2022-2023 Schedule.
Oct122022
Moving Expense Submission
To ensure that our Payroll team has adequate time to process moving expense reimbursement transactions during calendar year 2022 and to comply with applicable year-end tax reporting deadlines, please submit all approved moving expense reimbursement forms and supporting documentation by November 10th to newhirerelocation@ucsc.edu.

Moving expense reimbursement paperwork is initially reviewed and approved within Accounting before documentation is submitted to Payroll.
Reimbursement paperwork submitted after this date will be processed during calendar year 2023.

If you have any questions, please contact newhirerelocation@ucsc.edu.
Jul72022
Fiscal Year 2021-2022 Year-End Closing Schedule
Fiscal Year 2021-2022 has closed, except for central office accrual activity.

The annual budget carryforward process is scheduled for Tuesday August 2nd, 2022. Remaining FY22 budget balances will be carried forward to FY23.

A detailed calendar of closing events is posted on the Financial Affairs website. Please take the time to review the Fiscal Close 2021-2022 Schedule.
May102022
Fiscal Year 2021-2022 Year-End Closing Schedule
Our current fiscal year, FY22, will end on June 30, 2022. As we near this closing date, it is important for Divisions/Units/Departments to review recharge and purchasing requirements, and budgets. You will need to be aware of deadlines which must be followed to ensure transactions are processed correctly and in time to meet fiscal year-end requirements.​

A detailed calendar of closing events is posted on the Financial Affairs website. Please take the time to review the Fiscal Close 2021-2022 Schedule.
Oct252021
Moving Expense Submission
To ensure that our Payroll team has adequate time to process moving expense reimbursement transactions during calendar year 2021 and to comply with applicable year-end tax reporting deadlines, please submit all moving expense reimbursements to FAST by November 1st. Moving expense reimbursement paperwork is initially reviewed and approved within Accounting before documentation is submitted to Payroll.

Reimbursement paperwork submitted after this date will likely be processed during calendar year 2022.

If you have any questions, please contact newhirerelocation@ucsc.edu.
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Oct202020
Moving Expense Submission
To ensure that our Payroll team has adequate time to process moving expense reimbursement transactions during calendar year 2020 and to comply with applicable year-end tax reporting deadlines, please submit all approved moving expense reimbursement forms and supporting documentation by the dates shown immediately below to newhirerelocation@ucsc.edu. Moving expense reimbursement paperwork is initially reviewed and approved within Accounting before documentation is submitted to Payroll.

Biweekly employees – please submit by November 3rd

Monthly paid employees – please submit by November 12th

Reimbursement paperwork submitted after this date will be processed during calendar year 2021.


If you have any questions, please contact newhirerelocation@ucsc.edu.
Aug192020
Financial Affairs Response Times Impacted
As with many campus units, there are a significant number of Financial Affairs staff impacted by the CZU Lightning Complex Fire. Response times for all Financial Affairs departments may be slower than usual. Be safe, everyone.
May142020
Payee Setup 204 Form Gets the DocuSign Treatment
We have reached the next milestone in the evolution of the Payee Setup 204 form simplification process. The form can still be accessed from our Forms Directory and the familiar Payee Setup 204 Form Helper page, though the classic PDF has now been replaced by a DocuSign template experience. More detail on this change and the new 204 process.​​

The new DocuSign PowerForm link will enable the user to initiate a DocuSign envelope for the Payee Setup 204 form by entering their full name and email address. Once the envelope has been created an email is sent to the user from which they can open the 204 form in DocuSign and begin filling it out. Once the form is filled and submitted, it will be routed to the Financial Accounting and Reporting (FAR) Office for review. After the form is reviewed by the FAR Office, and all necessary information is present, the reviewing member of the FAR Office will initial the form and complete the DocuSign form workflow. Payee Setup 204 forms will be processed in the order received, and should be on file in our financial system within 5-7 business days.​

Apr132020
Financial Affairs Response to COVID-19
During this unprecedented time, our entire UCSC community has been directly impacted by the magnitude of the global COVID-19 crisis. Many temporary adjustments have been, and continue to be, made to our financial policy and processes in order to accommodate our UCSC community and to help our campus navigate this difficult period.

For more information on the response and related resources, please visit our Financial Affairs Response to COVID-19 page.
Oct82019
Moving Expense Submission
To ensure that our Payroll team has adequate time to process moving expense reimbursement transactions during calendar year 2019 and to comply with applicable year-end tax reporting deadlines, please submit all moving expense reimbursements to FAST by November 1st. Moving expense reimbursement paperwork is initially reviewed and approved within Accounting before documentation is submitted to Payroll.

Reimbursement paperwork submitted after this date will likely be processed during calendar year 2020.

If you have any questions, please contact newhirerelocation@ucsc.edu.
May32019
Fiscal Year 2018-2019 Year-End Closing Schedule
Our current fiscal year, FY19, will end on June 30, 2019. As we near this closing date, it is important for Divisions/Units/Departments to review recharge and purchasing requirements, and budgets. You will need to be aware of deadlines which must be followed to ensure transactions are processed correctly and in time to meet fiscal year-end requirements.

A detailed calendar of closing events is posted on the Financial Affairs website. Please take the time to review the Fiscal Close 2018-2019 Schedule.
Oct122018
Moving Expense Submission
To ensure that our Payroll team has adequate time to process moving expense reimbursement transactions during calendar year 2018 and to comply with applicable year-end tax reporting deadlines, please submit all moving expense reimbursements to FAST by November 1st. Moving expense reimbursement paperwork is initially reviewed and approved within Accounting before documentation is submitted to Payroll.

Reimbursement paperwork submitted after this date will likely be processed during calendar year 2019.

If you have any questions, please contact newhirerelocation@ucsc.edu.
May22018
Fiscal Year 2017-2018 Year-End Closing Schedule
Our current fiscal year, FY18, will end on June 30, 2018. As we near this closing date, it is important for Divisions/Units/Departments to review purchasing requirements and budgets. You will need to be aware of deadlines which must be followed to ensure transactions are processed correctly and in time to meet fiscal year-end requirements.

A detailed calendar of closing events is posted on the Financial Affairs website. Please take the time to review the Fiscal Close 2017-2018 Schedule.
Oct22017
Moving Expense Submission
To ensure that our Payroll and Accounts Payable teams have adequate time to process moving expense reimbursement transactions during calendar year 2017 and to comply with the year-end tax reporting deadlines, please submit all moving expense reimbursements to FAST by November 1st.

Reimbursement paperwork submitted after this date will likely be processed during calendar year 2018.

If you have any questions, please contact newhirerelocation@ucsc.edu.

Apr282017
Fiscal Year 2016-2017 Year-End Closing Schedule
Our current fiscal year, FY17, will end on June 30, 2017. As we near this closing date, it is important for Divisions/Units/Departments to review purchasing requirements and budgets. You will need to be aware of deadlines which must be followed to ensure transactions are processed correctly and in time to meet fiscal year-end requirements.

A detailed calendar of closing events is posted on the Financial Affairs website. Please take the time to review the Fiscal Close 2016-2017 Schedule.
Jan242017
IRS 1099-MISC Forms
​IRS 1099-MISC forms will be issued to those vendors who provided services to the University in 2016 and received total payments of $600 or more. The forms will be mailed to the current address on file on or before 1/31/2017.
Oct192016

2016 Moving Expenses
To insure that our Payroll and Accounts Payable teams have adequate time to process moving expense reimbursement transactions during calendar year 2016 and to comply with the year-end tax reporting deadlines, please submit all moving expense reimbursements to FAST by November 1st. Reimbursement paperwork submitted after this date will likely be processed during calendar year 2017. If you have any questions, please contact newhirerelocation@ucsc.edu

Jul12016

CruzBuy Goes ERF-less!
ERFs are no longer required for meal-related purchases made solely through CruzBuy. More detail on changes to the entertainment reporting process can be found here. For questions, contact entertainmenthelp@ucsc.edu.

May62016

Fiscal Close 2015-2016 Calendar Now Available
The annual Fiscal Close Calendar for 2015-16 is now available. Click here to be redirected.

Jan12016

IRS 1099-MISC Forms:
​IRS 1099-MISC forms will be issued to those vendors who provided services to the University in 2015 and received total payments of $600 or more. The forms will be mailed to the current address on file on or before 1-30-2016.

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