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Access Connexxus Booking ToolWelcome to the Financial Affairs resource page for UCSC Travel. Here you will find links to information to help guide you to successful travel preparation, booking, and expense reimbursement. Be sure to check out the Key Tips for UCSC Travelers for advice on the most common travel topics, and remember, the full UCSC Travel Guide is also available with in-depth travel and policy information.

Before you Travel​

Get Departmental Pre-Approval for Your Trip Make Sure Your Payment Information is Up to Date
In order for the university to reimburse your travel expenses you must have current payee information on file. Without a complete Payee Setup 204 form you will be unable to receive a cash advance or travel expense reimbursement. If your address or banking information has changed since you last submitted a Payee Setup 204 form, you will need to fill out a new form and submit it so that FAR has your new information.

Pick a Way to Pay for Your Trip
The recommended way to pay for UCSC travel related expenses is now through the CTE Card program.

Alternatively, you can request a cash advance for your travel (or reimbursement for pre-paid travel) expenses by filling out and submitting a Travel Advance Request form. The Travel Advance Request form can also be used for requesting a trip number to direct bill certain expenses.

Regardless of what method of payment you choose, you are required to file a Post-Travel Expense form when you return from your trip.

Book Your Travel Through Connexxus or Another Means Important Foreign Travel and Product Shipment Considerations

For more information see Key Tips For UCSC Travelers. ​​

While You Travel​

Review the list of allowable expenses before making purchases.

Save your original itemized receipts while traveling.

For more information see Types of Travel.

​After you Travel​

If you are seeking reimbursement for funds spent on allowable expenses while traveling, you have 45 days to file a Post-Travel Expense form, but it is recommended that you do so within 10 days of returning from your trip.

Rates and information for rental car and personal automobile usage

Travel Announcements

Travel Announcements Archive
AB 1887 Update - Travel Restrictions
Attention travelers, there has been a recent update to the list of states impacted by California law AB 1887’s restrictions on state-funded travel. (At UCSC, this applies to funds in the 199xx series.) On August 19, 2022, the California State Attorney General added Georgia to the list of states impacted by California law AB 1887’s restrictions on state-funded travel.

Please visit the website of the California Office of the Attorney General for a regularly updated list of impacted states and additional information about this law.

You may want to review the updated AB 1887 FAQ or contact should you have any questions about this law and how it impacts travel to the designated states.​​

​Pre-Travel Forms​

​Travel Rates and links​

Travel Guide Meals and Incidental Expense Rates
Currency Converter (OANDA)

AB 1887 Travel Restrictions
California Assembly Bill No. 1887
AB 1887 FAQ

Automobile Mileage Rates
65.5¢ per mile - Effective 1/1/23
62.5¢ per mile - From 7/1/22 to 12/31/22

Please direct your questions to either or the FAST/AP Help Line at (831) 459-4488.

You may also locate your representative directly.​​​​

​Post-Travel Forms​​

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