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Travel

Access Connexxus Booking ToolWelcome to the Financial Affairs resource page for UCSC Travel. Here you will find links to information to help guide you to successful travel preparation, booking, and expense reimbursement. Be sure to check out the Key Tips for UCSC Travelers for advice on the most common travel topics, and remember, the full UCSC Travel Guide is also available with in-depth travel and policy information.

Before you Travel​

Get Departmental Pre-Approval for Your Trip Make Sure Your Payment Information is Up to Date
In order for the university to reimburse your travel expenses you must have current payee information on file. Without a complete Payee Setup 204 form you will be unable to receive a cash advance or travel expense reimbursement. If your address or banking information has changed since you last submitted a Payee Setup 204 form, you will need to fill out a new form and submit it so that FAR has your new information.

Pick a Way to Pay for Your Trip
The recommended way to pay for UCSC travel related expenses is now through the CTE Card program.

Alternatively, you can request a cash advance for your travel (or reimbursement for pre-paid travel) expenses by filling out and submitting a Travel Advance Request form. The Travel Advance Request form can also be used for requesting a trip number to direct bill certain expenses.

Regardless of what method of payment you choose, you are required to file a Post-Travel Expense form when you return from your trip.


Book Your Travel Through Connexxus or Another Means Important Foreign Travel and Product Shipment Considerations

For more information see Key Tips For UCSC Travelers. ​​​​

While You Travel​

Review the list of allowable expenses before making purchases.

Save your original itemized receipts while traveling.


For more information see Types of Travel.

​After you Travel​

If you are seeking reimbursement for funds spent on allowable expenses while traveling, you have 45 days to file a Post-Travel Expense form, but it is recommended that you do so within 10 days of returning from your trip.



Rates and information for rental car and personal automobile usage

Travel Announcements

Travel Announcements Archive
Apr152024
Update to UC Travel Reimbursement Policy G-28
Attention travelers, there has been a recent update UC Travel Reimbursement Policy G-28. As of 1/1/24, the CONUS lodging cap of $275 has increased to $333 per night before taxes and fees.

If you have any further questions about the update to the UC Travel Reimbursement Policy G-28, please email travelhelp@ucsc.edu.​​​​
Jan22024
New 2024 Mileage Reimbursement Rates
The UC mileage reimbursement rate for expenses incurred in connection with the business use of a private automobile for travel occurring on or after January 1, 2024 has been adjusted as follows:
  • Personal automobile use for business travel has increased from 65.5¢ to 67¢ per mile
The new Post Travel Expense web form will automatically set the mileage rate based on the day(s) of travel within the 2024 calendar year. For assistance, please contact travelhelp@ucsc.edu​​​
Oct202023
Travel Advisory: Middle East North Africa (MENA) Region
Due to heightened risk and concern for the health and safety of University of California students, faculty, and staff, the University of California Office of the President is directing the UC community to avoid all non-essential travel to the Middle East North Africa (MENA) region for the foreseeable future.

Please review the original PDF of this communication for more information and criteria for determining essential travel.

​Pre-Travel Forms​

​Travel Rates and links​

Travel Guide
Meals and Incidental Expense Rates
Currency Converter (OANDA)

Automobile Mileage Rates
67¢ per mile - Effective 1/1/24

Please direct your questions to either travelhelp@ucsc.edu or the FAST/AP Help Line at (831) 459-4488.

You may also locate your representative directly.

​Post-Travel Forms​​

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