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Payroll Announcements Archive
- May282024
Scheduled Site Maintenance Complete
The site maintenance has been successfully completed, and full functionality has been restored.
This was a significant upgrade to the underlying service that powers our website.
If you notice any website issues, please contact the web team at finaff-tech@ucsc.edu.
- May202024
Scheduled Site Maintenance and Content Freeze Over Memorial Day Weekend
Beginning Friday 5/24 @ 5:30pm through Tuesday 5/28 @ 7am the Financial Affairs website will be undergoing scheduled maintenance. While the site will remain available in a read-only mode, some services will be impacted.
Notably, the Entertainment Dashboard and ERF/MET forms will be unavailable during this scheduled maintenance period. If you have questions or issues regarding this maintenance, please contact the web team at finaff-tech@ucsc.edu. - Feb262024
Financial Affairs Website: Planned Outage on 3/3/24 from 2:30am - 5:30am
The Financial Affairs website will be unavailable for 3 hours on Sunday morning, March 3rd, from 2:30am to 5:30am for scheduled system maintenance. This will impact access to systems such as CruzBuy, CruzPay, CruzFly, ERS, and FIS. Please plan accordingly and contact finaff-tech@ucsc.edu with any questions.
- Nov292023
UCPath Alert: Beware of Phishing Emails Impersonating UCPath
A phishing email impersonating UCPath is targeting UC employees at several locations. The fraudulent email prompts employees to update their UCPath accounts.
Please visit the UCSC UCPath website for more information. - Nov162023
Get Ready for 2023 W-2s W-2 forms for 2023 will be available after January 31, 2024.
Please review these important reminders to ensure your W-2 is accurate and delivered correctly.
Login to the UCPath Portal by January 12, 2024 to: - Verify your personal email and home address is up to date. On the portal, choose Employee Actions > Personal Information.
- Sign up for a W-2 notification. On the portal, choose Employee Actions > Income and Taxes > Enroll to receive online W-2.
Important Security Reminder UC does not send W-2 statements by email or text. If you receive an email or text with a link or an attachment to view a W-2, it is a phishing scam designed to gain your private information. Do not open attachments or click email links that claim to provide access to your W-2. When your W-2 is ready, you will receive a notification email from UCPath directing you to login to the UCPath Portal to access your W-2 securely. International workers: Verify your GLACIER account information International employees may receive a W-2 or 1042-S (Foreign Person's U.S. Source Income Subject to Withholding). To ensure your tax information is sent correctly, verify that your personal email and home addresses match exactly on UCPath and the GLACIER tax database. You may also opt to have an electronic 1042-S through GLACIER. Learn more about Form 1042-S.
- Jan312023
- Jan272023
W-2s Are Now Available Through UCPath
All employees can now access their 2022 W-2 statements online through the
UCPath Portal.
For employees who did not opt for electronic distribution, a printed W-2 will be mailed to the home address on file on January 31, 2023.
- Dec142022
Electronic 1095-C Delivery
UCPath is now offering electronic delivery of annual 1095-C tax forms. Take advantage of this paperless option by following these instructions for opting-in to Online 1095-C delivery in UCPath by January 1, 2023.
Instructions
Login to the UCPath Portal. On the portal, choose Employee Actions > Income and Taxes > Online 1095-C Consent.
In the Income and Taxes section of the UCPath Portal, you can also sign up for online W-2 as well as Direct Deposit, if you have not done so already. Go paperless in 2023!
- Nov152022
Get Ready for 2022 W-2s W-2 forms for 2022 will be available after January 31, 2023. Please review these important reminders to ensure your W-2 is accurate and delivered correctly. Login to the UCPath Portal by January 10, 2023 to: - Verify your personal email and home address is up to date. On the portal, choose Employee Actions > Personal Information.
- Sign up for a W-2 notification. On the portal, choose Employee Actions > Income and Taxes > Enroll to receive online W-2.
Important Security Reminder UC does not send W-2 statements by email or text. If you receive an email or text with a link or an attachment to view a W-2, it is a phishing scam designed to gain your private information. Do not open attachments or click email links that claim to provide access to your W-2. When your W-2 is ready, you will receive a notification email from UCPath directing you to login to the UCPath Portal to access your W-2 securely. International workers: Verify your GLACIER account information International employees may receive a W-2 or 1042-S (Foreign Person's U.S. Source Income Subject to Withholding). To ensure your tax information is sent correctly, verify that your personal email and home addresses match exactly on UCPath and the GLACIER tax database. You may also opt to have an electronic 1042-S through GLACIER. Learn more about Form 1042-S. - Jan282022
Important Information for Employees working remotely outside of California
Important tax information for employees working remotely outside of California is now available on the UCPath Website.
Action is only necessary if you have temporarily moved to a location outside of California and are continuing to work remotely; or if you have moved to a different out of state location from where you normally work.
- Jan272022
2021 W-2s Are Now Available Through UCPath All employees can now access their 2021 W-2 statements online through the UCPath Portal. For employees who did not opt for electronic distribution, a printed W-2 will be mailed to the home address on file on January 31, 2022. - Dec172021
Get Ready for 2021 W-2s W-2 forms for 2021 will be available after January 31, 2022. Please review these important reminders to ensure your W-2 is accurate and delivered correctly. Login to the UCPath Portal by January 10, 2022 to: - Verify your personal email and home address is up to date. On the portal, choose Employee Actions > Personal Information.
- Sign up for a W-2 notification. On the portal, choose Employee Actions > Income and Taxes > Enroll to receive online W-2.
Important Security Reminder UC does not send W-2 statements by email or text. If you receive an email or text with a link or an attachment to view a W-2, it is a phishing scam designed to gain your private information. Do not open attachments or click email links that claim to provide access to your W-2. When your W-2 is ready, you will receive a notification email from UCPath directing you to login to the UCPath Portal to access your W-2 securely. International workers: Verify your GLACIER account information International employees may receive a W-2 or 1042-S (Foreign Person's U.S. Source Income Subject to Withholding). To ensure your tax information is sent correctly, verify that your personal email and home addresses match exactly on UCPath and the GLACIER tax database. You may also opt to have an electronic 1042-S through GLACIER. Learn more about Form 1042-S. - Oct192021
Reminder about Personal Identity Information (PII)
Please be sure to review emails, including attachments, before routing to partnering UCSC offices. These communications and documents may contain PII, which should never be routed via email. PII includes any portion of an SSN, banking information, state identification numbers and more. Learn more about PII and protecting employee privacy here.
- Jan262021
2020 W-2s Are Now Available Through UCPath All employees can now access their 2020 W-2 statements online through the UCPath Portal. For employees who did not opt for electronic distribution, a printed W-2 will be mailed to the home address on file on January 29, 2021. W-2s for years 2019 and earlier can still be found through At Your Service Online (AYSO). - Jan142021
2020 W-2s Will Be Available Through UCPath Beginning this year, W-2s will be delivered through UCPath. Refer to the UCPath Portal to verify personal information, including W-2 distribution preference. W-2s for years 2019 and earlier can still be found through At Your Service Online (AYSO). - Dec182020
Monthly Employee Paydate Reminder
Monthly paid employees will receive their December pay on Monday, January 4, 2021 due to Campus Curtailment and Banking holidays. Biweekly paid employees will receive pay on their regularly scheduled paydate of Wednesday, January 6, 2021.
- Aug272020
UCSC Employee Emergency Accrued Vacation Payout Program A new temporary program is available for eligible UCSC employees who are experiencing financial hardship as a result of the summer 2020 wildfires in California. The program allows eligible employees to request a one-time payout, of up to a maximum of 80 hours, of their available accrued vacation to help meet expenses incurred due to impacts from the fires. Applications for the program must be received on or before Nov. 14, 2020. Program guidelines, eligibility requirements and instructions can be found on the program webpage. You can apply using this Google form. - Aug262020
Paycheck Delivery During Evacuations Due to the CZU Lightening Complex Fire, paper paychecks are not being delivered to evacuated zones. Staff that have been evacuated are able to check their alternate mail delivery location by visiting the Service Impact section of the USPS website.
If you are a resident of Ben Lomond, Brookdale or Boulder Creek, mail is being delivered to the Watsonville Post Office, 225 Main St., 95076. Hours for main pick-up are Monday through Friday, 10 a.m. to 4 p.m., and photo ID is required.
- Aug192020
Financial Affairs Response Times Impacted
As with many campus units, there are a significant number of Financial Affairs staff impacted by the CZU Lightning Complex Fire. Response times for all Financial Affairs departments may be slower than usual. Be safe, everyone.
- Jul22020
Electronic W-2s for 2019
Digital copies of W-2s for tax year 2019 are available through At Your Service Online.
Form 1095-C for health insurance coverage for tax year 2019 is also available on AYSO.
For employees who did not opt out of paper delivery, printed W-2s and 1095-Cs were mailed to permanent addresses postmarked by 1/31/2020.
W-2s are required when filing both California State and Federal Tax returns. The filing deadline is July 15th.
If you need assistance, please contact payhelp@ucsc.edu. - Apr142020
Address and Tax Information Updates for Remote Employees Employees receiving paper paychecks, or those who are working remotely from a location outside of California, may need to update address and tax information in UCPath. In response to the COVID-19 shelter in place directives, many UCSC employees are now temporarily working remotely. If you receive paper paychecks, you may need to update your mailing address in UCPath to ensure your check is delivered to your remote location. Address changes can be made in the Personal Information section of the UCPath Portal. Direct Deposit sign-up is also available in the Income and Taxes section of the UCPath Portal. If you have temporarily moved to a location outside of California and are continuing to work, there may be income tax implications. If you meet this criteria, please review the Tax Form information on the UCPath Portal. Guidance for filling out tax forms for out of state employees and Non Resident Aliens is also available. Please contact payhelp@ucsc.edu if questions. Financial Affairs Response to COVID-19 - Apr132020
Financial Affairs Response to COVID-19 During this unprecedented time, our entire UCSC community has been directly impacted by the magnitude of the global COVID-19 crisis. Many temporary adjustments have been, and continue to be, made to our financial policy and processes in order to accommodate our UCSC community and to help our campus navigate this difficult period. For more information on the response and related resources, please visit our Financial Affairs Response to COVID-19 page.
- Feb252020
2019 1042-S Forms and Glacier Tax Prep Software Now Available
The IRS 2019 Form 1042-S (Foreign Person’s U.S. Source Income Subject to Withholding) is available in GLACIER for eligible nonresident aliens. This includes employees who claimed a tax treaty exemption, all nonresident alien scholarship and fellowship recipients and all other nonresident alien payees generally paid through the vendor system.
The International Student and Scholar Services and Accounting Office are pleased to announce that GLACIER Tax Prep (GTP) software has been licensed again this year for international students and scholars to assist in filing 2019 Federal income tax returns. This online system is a free service that will help nonresident aliens prepare the necessary Federal income tax forms and assist them in meeting the required April 15th IRS tax return filing deadline. Eligible foreign nationals have been sent notification via GLACIER regarding their GTP system access.
- Feb102020
Employment Verification Changes
With the introduction of UCPath, employment verification records up to 3 years back are now available through
The Work Number website. For more information on obtaining employment verification records using our UCSC Employer Code, please see the
Payroll Employee Guide.
- Jan222020
Electronic W-2s for 2019 Now Available
Digital copies of W-2s for tax year 2019 are now available through At Your Service Online.
Form 1095-C for health insurance coverage for tax year 2019 will be posted on AYSO by 3/31/2020.
For employees who did not opt out of paper delivery, printed W-2s and 1095-Cs should be mailed to permanent addresses postmarked by 1/31/2020.
W-2s are required when filing both California State and Federal Tax returns. The filing deadline is April 15th. - Jan22020
UCPath is here! UCPath, the University of California's new Human Resources and Payroll system, is now live at UCSC! All employees can now login to the UCPath Portal to setup their personal profile and security questions, and explore the many self-service options offered. A welcome letter was emailed to all employees this morning with important information about accessing the UCPath Portal and learning about UCPath. More information, including where to go for assistance, is available on the UCPath website. UCPath brings a big change to UCSC, for each of us as employees as well as for our business processes. Financial Affairs looks forward to working with you as we learn and gain greater experience with UCPath. - Dec42019
New UCPath Payroll System and Paycheck Delivery
The new UCPath Payroll system will be coming to UCSC soon! Starting in January, paychecks will be mailed via the US Postal Service to employee home addresses on payday, rather than delivered via campus mail as happens today.
On
1/2/2020, the new UCPath Portal will be available to all employees. Through the Portal, you will be able to check and update your home address, as well as sign up for Direct Deposit. More information about accessing the Portal will be provided once it is live. More information about UCPath is available on the
UCSC UCPath website.
- Feb202019
2018 1042-S Forms and Glacier Tax Prep Software Now Available
The IRS 2018 Form 1042-S (Foreign Person’s U.S. Source Income Subject to Withholding) is available in GLACIER for eligible nonresident aliens. This includes employees who claimed a tax treaty exemption, all nonresident alien scholarship and fellowship recipients and all other nonresident alien payees generally paid through the vendor system.
The International Student and Scholar Services and Accounting Office are pleased to announce that GLACIER Tax Prep (GTP) software has been licensed again this year for international students and scholars to assist in filing 2018 Federal income tax returns. This online system is a free service that will help nonresident aliens prepare the necessary Federal income tax forms and assist them in meeting the required April 15th IRS tax return filing deadline. Eligible foreign nationals have been sent notification via GLACIER regarding their GTP system access.
- Jan242019
Electronic W-2s for 2018 Now Available
Digital copies of W-2s for tax year 2018 are now available through At Your Service Online. If you need assistance accessing your AYSO account please refer to these instructions.
Form 1095-C for health insurance coverage for tax year 2018 will be posted on AYSO by 3/31/2019.
For employees who did not opt out of paper delivery, printed W-2s and 1095-Cs should be mailed to permanent addresses postmarked by 1/31/2019.
Click here to find out how to save paper and opt out of receiving a paper W-2 next year.
You can find additional information about Earned Income Tax Credit eligibility here. Printed 1095-Cs will be mailed postmarked by 1/31/2019.
W-2s are required when filing both California State and Federal Tax returns. The filing deadline is April 15th. - Oct32018
Payroll Direct Deposit Sign Up Campaign for 2018
For the next several weeks, Financial Affairs will be actively reaching out to UCSC employees who receive paper paychecks to encourage sign ups for Payroll Direct Deposit, the fastest, easiest, and "greenest" way to receive pay. Students are the largest group of employees who receive paper paychecks; please help us spread the word by talking with your student workers about direct deposit. You can find additional information and instructions on our Payroll Direct Deposit page.
- Feb222018
2017 1042-S Forms and Glacier Tax Prep Software Now Available
The IRS 2017 Form 1042-S (Foreign Person’s U.S. Source Income Subject to Withholding) is available in GLACIER for eligible nonresident aliens. This includes employees who claimed a tax treaty exemption, all nonresident alien scholarship and fellowship recipients and all other nonresident alien payees generally paid through the vendor system.
The International Education Office and Accounting Office are pleased to announce that GLACIER Tax Prep (GTP) software has been licensed again this year for international students and scholars to assist in filing 2017 Federal income tax returns. This online system is a free service that will help nonresident aliens prepare the necessary Federal income tax forms and assist them in meeting the required April 17th IRS tax return filing deadline. Eligible foreign nationals have been sent notification via GLACIER regarding their GTP system access.
- Jan182018
Electronic W-2s for 2017 Now Available
Digital copies of W-2s for tax year 2017 are now available through At Your Service Online. If you need assistance accessing your AYSO account please refer to these instructions.
Form 1095-C for health insurance coverage for tax year 2017 will be posted on AYSO by 1/31/2018.
For employees who did not opt out of paper delivery, printed W-2s and 1095-Cs will be mailed to permanent addresses postmarked by 1/31/2018.
Click here to find out how to save paper and opt out of receiving a paper W-2 next year.
You can find additional information about Earned Income Tax Credit eligibility here. Printed 1095-Cs will be mailed postmarked by 1/31/2018.
W-2s are required when filing both California State and Federal Tax returns. The filing deadline is April 15th.
You can find additional information about Earned Income Tax Credit eligibility here. - Oct42017
Payroll Direct Deposit Sign Up Campaign for 2017
For the next several weeks, Financial Affairs will be actively reaching out to UCSC employees who receive paper paychecks to encourage sign ups for Payroll Direct Deposit, the fastest, easiest, and "greenest" way to receive pay. Students are the largest group of employees who receive paper paychecks; please help us spread the word by talking with your student workers about direct deposit. Click here for more information and instructions.
- Feb102017
2016 1042-S and Glacier Tax Prep Software Now Available
Form 1042-S (Foreign Person’s U.S. Source Income Subject to Withholding) for 2016 is available in GLACIER for eligible nonresident aliens; this includes: employees who claimed a tax treaty exemption, all nonresident alien scholarship/fellowship recipients, and all other nonresident alien payees generally paid through the vendor system.
The International Education Office, and Accounting Office, are pleased to announce that Glacier Tax Prep (GTP) software has been licensed again this year for international students and scholars to assist in filing 2016 Federal income tax returns.
This online system is a free service that will help prepare the necessary Federal income tax forms to assist with meeting the required April 18th tax return filing date with the IRS. Eligible Foreign Nationals have been sent notification via GLACIER regarding their GTP system access.
- Jan242017
Electronic W-2s for 2016 Now Available
Electronic W-2s for 2016 (as well as Form 1095-C for health insurance coverage) are now available at AYSO. For employees who did not opt out of paper delivery, printed W-2s will be mailed to permanent addresses postmarked by 1/31/2017. Printed 1095-Cs will be mailed postmarked by 3/31/2017.
W-2s are required when filing both California State and Federal Tax returns. The filing deadline is April 15th.
You can find additional information about Earned Income Tax Credit eligibility here.
- May182016
Update to Calendar Year Pay Dates 2016
The Calendar Year Pay Dates 2016 document has been updated with minor corrections. Please replace any local versions with the updated one.
- Apr182016
At Your Service Online Maintenance Alert!
Due to system maintenance, At Your Service Online (AYSO) will have limited availability on Friday afternoon (4/22) starting at 1:30pm, and will then be completely unavailable from 5pm Friday, until 9am Sunday (4/24). Please plan your usage accordingly.
- Mar152016
New Health Insurance Coverage Forms
Watch your mail for IRS Forms 1095-B and 1095-C, being distributed to all employees by March 31, 2016 as part of Affordable Care Act requirements. These forms do NOT need to be filed with your tax return, but you should review and retain them with your tax documents. Click here for more information.
- Feb222016
Form 1042-S (Foreign Person’s U.S. Source Income Subject to Withholding) for 2015 is available in GLACIER for eligible nonresidents (employees who claimed a tax treaty exemption, all nonresident alien scholarship/fellowship recipients and all other nonresident alien payees generally paid through vendor system).
The International Education Office and Accounting Office are pleased to inform you that we have licensed Glacier Tax Prep (GTP) for international students and scholars for 2015 tax filing. This online system is a free service that will help and prepare federal income tax return to mail to the IRS by the deadline on April 18th, 2016.
Eligible Foreign nationals have been sent notification via GLACIER regarding GTP system access.
- Feb12016
California Casualty Insurance Premium - Processing Error Alert
Employees whose California Casualty insurance premiums are deducted from their UC pay will notice that there was no deduction from January's pay, as a result of a UCOP payroll processing complication. They are aware of this problem and are working with California Casualty to correct it. We expect January's missed insurance premium deduction to be spread out over the remaining 2016 pay cycles. The adjusted insurance premium schedule will be announced as soon as it becomes known to us. If you have any questions, please contact the Payroll Office at payhelp@ucsc.edu, or check the Payroll Resources page for updates.
Update: 2/3/16
We have confirmed that California Casualty insurance will be deducting the missed premium payment from each affected employee's future payroll payment(s). California Casualty will be individually reviewing each affected employee's account, determining the repayment amount and start and end date of the deduction adjustment period, directly notifying each employee of the adjustment amount and duration, and providing contact information should there be questions.
- Jan212016
Electronic W2s for 2015
are now available at AYSO. For employees that have elected to receive paper W2s, printed W2's will be mailed to permanent addresses postmarked by 1/31/2016.
- Nov192015
Direct DepositLearn more about enrolling in
Direct DepositAccessing AYSO for the first time? Help can be found in the Payroll Guide
here.
